Data Protection & Privacy

Data Protection & Privacy for Applicants

You do not need to set up an account/start an application to see what is involved in applying. You can download our sample application form (see the Start Your Application page) which may help you in deciding whether or not to register to start an application.

Accessing references and other data we hold about you

Your referees provide data about you when they complete your references. You can see the questions that referees are asked by downloading our sample reference forms (see the Choosing Your Referees page).

You have a right to access the data we have about you, but we have a duty of confidentiality to third parties which includes referees. So if you wish to see a copy of your references, we need to ask your referees for their permission.

We suggest that, where possible, you discuss the reference with your referee but if you want to request copies of your references from us, or see the other data we have about you, please contact us (see the Contact Us page for our details). We will then send you details of our process.

How we use the information you give us

When you applied we asked for your consent to process your data, using the following declaration:

"I certify that the information I have submitted in my application as a whole is correct and complete to the best of my knowledge. I give my consent for the information to be used by the Clearing House and by Course Centres for application/staff administration and research purposes, for the Clearing House and Course Centres to contact third parties to verify the information, and for those third parties to release personal data about me in the verification process, in accordance with data protection law."

When you agree to the declaration and submit your application you are confirming that the information you give is correct and complete. If the Clearing House or the Course Centres believe that you or any other person has given false information in your application or in your references; has omitted any information requested in the application, references, guidance, or on our website or our online application system; has omitted other material information; or has made any misrepresentation in the information given; we will take the necessary steps to check the authenticity of your application. The Clearing House and the Course Centres reserve the right at any stage to ask you to give further details on any aspect of your application eg proof of identification, status, academic qualifications etc. If you do not provide satisfactory information within the given time period, or if any part of your application is found to be fraudulent in any way, the Clearing House and the Course Centres reserve the right to cancel your application and withdraw any offers.

The factual content of a sample set of applications will be checked and referees will be contacted on a random basis. For the purpose of preventing fraud, the Clearing House and the Course Centres reserve the right to disclose information on your application to outside agencies eg universities, employers, the British Psychological Society, the Home Office etc. Fees paid for applications cancelled due to fraud are not refundable.

You can find more information about data protection and privacy in our Privacy Notice:

Download our Privacy Notice for Applicants

Data Protection & Privacy for Referees

You do not need to set up an account/start a reference to see what is involved. You can download our sample reference form (see the Choosing Your Referees page) which may help you in deciding whether or not to provide a reference.

Whilst it is Clearing House policy to keep references confidential, due to data protection law this cannot be guaranteed. If an applicant requests a copy of a reference we will contact you for your authorisation to release it. However, please assume that applicants may be able to see the reference.

If you would like to see the data we hold about you please contact us (see the Contact Us page for our details) and we will send you details of our process.

You can find more information about data protection and privacy in our Privacy Notice:

Download our Privacy Notice for Referees

Website Privacy

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