Data Protection and Privacy

Data Protection and Privacy for Applicants

You do not need to set up an account/start an application to see what is involved in applying. You can download our sample application form (see the Start Your Application page) which may help you in deciding whether or not to register to start an application.

Accessing references and other data we hold about you

Your referees provide data about you when they complete your references. You can see the questions that referees are asked by downloading our sample reference forms (see the Choosing Your Referees page).

You have a right to access the data we have about you, but we have a duty of confidentiality to third parties which includes referees. So if you wish to see a copy of your references, we need to ask your referees for their permission.

We suggest that, where possible, you discuss the reference with your referee but if you want to request copies of your references from us, or see the other data we have about you, please contact us (see the Contact Us page for our details). We will then send you details of our process.

We ask for your consent to process your data

When you start an application and when you submit an application we ask for your consent for:

  • The Clearing House to share basic information about you with your referees in order to collect your references.
  • The information provided by yourself and by your referees to be used by the Clearing House to process your application and manage your user account, including contacting you where necessary.
  • The information provided by yourself and by your referees to be retained and made available for: use in future applications you may make; use by the Clearing House to manage your user account; use for the purposes of audit, research and service enhancement by both the Clearing House and the Course Centres you are applying to.

When you submit an application we ask for your consent for:

  • The information provided by yourself and by your referees to be used by Course Centres in their selection process and for general student/staff administration purposes, including contacting you where necessary.
  • The Clearing House and Course Centres to contact third parties to verify the information provided by yourself and by your referees, and for those third parties to release personal data about you in the verification process.
  • The Clearing House occasionally receives requests to contact applicants about research/audit projects being conducted by third parties (eg other clinical psychology Course Centres). Can we contact you about this?

You are also asked to agree to the following declaration:

I certify that the information I have submitted in my application as a whole is correct and complete to the best of my knowledge.

You can find more information about data protection and privacy in our Privacy Notice:

Download our Privacy Notice for Applicants pdf or Privacy Notice for Applicants in Word

Data Protection and Privacy for Referees

You do not need to set up an account/start a reference to see what is involved. You can download our sample reference form (see the Choosing Your Referees page) which may help you in deciding whether or not to provide a reference.

The reference you provide will be shared with the clinical psychology course centres the applicant is applying to. Whilst it is Clearing House policy to keep references confidential, due to data protection law this cannot be guaranteed. If an applicant requests a copy of a reference we will contact you for your authorisation to release it. However, please assume that applicants may be able to see the reference.

If you would like to see the data we hold about you please contact us (see the Contact Us page for our details) and we will send you details of our process.

You can find more information about data protection and privacy in our Privacy Notice:

Download our Privacy Notice for Referees pdf or Privacy Notice for Referees in Word

Website Privacy

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