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Embedding a VRE in an Institutional Environment
Home | About | Outputs | Links | Contacts |
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Project start date: 1st November 2004
Project completion date: 28th February 2007
Duration: 28 months
| Month | Nov | Dec | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | Jan | Feb | |
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Workpackage |
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| November 2004 - October 2006 | |||||||||||||||||||||||||||||
| November 2004 - April 2005 | |||||||||||||||||||||||||||||
| May 2005 - June 2005 | |||||||||||||||||||||||||||||
| May 2005 - December 2005 | |||||||||||||||||||||||||||||
| May 2005 - March 2006 | |||||||||||||||||||||||||||||
| May 2005 - November 2005 | |||||||||||||||||||||||||||||
| May 2005 - November 2006 | |||||||||||||||||||||||||||||
| January 2006 - November 2006 | |||||||||||||||||||||||||||||
| November 2006 - February 2007 | |||||||||||||||||||||||||||||
| November 2006 - February 2007 | |||||||||||||||||||||||||||||
| Month Index | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | 19 | 20 | 21 | 22 | 23 | 24 | 25 | 26 | 27 | 28 | |
| Workpackages and Objectives | Outputs | Milestone | Completed |
|---|---|---|---|
| WORKPACKAGE 1: Project Management Objective: To provide project management for the project. |
Yes | ||
| 1. Produce project plan, work - packages plan, evaluation plan quality assurance plan, outline budget, risk log, dissemination plan, exit/sustainability plan. | Draft project plan delivered to Working Group, 2 nd draft delivered to Steering Group, Draft delivered to JISC, Full project plan delivered to JISC . | Sign-off by working group, Sign off by Steering Group, Sign-off by JISC. |
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| 2. Recruit project personnel | Project Manager in post by 1 st Feb 05. Project officer in post by 1 st Apr 05. | ||
| 3. Implement project steering group | Steering group in place. | Approval by PVC Research | |
| 4. Implement project working group | Working group in place | Approval by Academic Services Heads | |
| 5. Produce consortium agreement | Consortium agreement in place | Sign-off by all partners . Approval by JISC. | |
| 6. Produce project website | Website in place | Sign-off by working group | |
| 7. Implement communication strategy for project | Communication strategy | Sign-off by working group | |
| 8. Develop and maintain issues log for project | Issues log | Sign-off by working group | |
| 9. Develop and maintain lessons learned log for project | Lessons learned log | Sign-off by working group | |
| 10. Monitor activities against original project plan | Regular reports to all project partners and project director, report in to Library Management Team and ISS Programme Management Review. | Sign-off by working group | |
| 11. Produce progress reports | Month 3, month 9, month 15, month 21, Progress report to JISC | Sign-off of progress report by JISC | |
| 12. Produce final report | Final report to JISC | Sign-off of final report by JISC | |
| WORKPACKAGE 2: User Requirements Analysis Objective: To identify user requirements for EVIE |
Yes | ||
| 13. Identify stakeholders | List of stakeholders to be consulted | Sign-off by working group | |
| 14. Recruit volunteers | List of users. | Sign-off by working group | |
| 15. Develop user requirements analysis plan | User requirements analysis plan | Sign-off by working group | |
| 16. Undertake series of one-to-one sessions 8 in total | Notes on discussions with individuals | Sign off by working group | |
| 17. Undertake series of focus groups 3 in total | Report on focus group results | Sign-off by working group | |
| 18. Produce questionnaire | Questionnaire | Sign-off by working group | |
| 19. Circulate questionnaire and receive responses | At least 50% response rate from sample of 50. | Sign-off by working group | |
| 20. Produce user requirements analysis report | User Requirements Analysis Report | Sign-off by steering group | |
| 21. Undertake focus group and present proposals to user group | Agreed set of proposals | Sign-off by user group | |
| WORKPACKAGE 3: Systems Integration Requirements Analysis Objective: To identify how key systems will be integrated. To produce a technical and functional specification. |
Yes | ||
| 22. Undertake scoping study on feasibility for key systems integration, based on outcomes of user requirements analysis report | System integration route map, full technical and functional specification | Sign-off by working group | |
| 23. Produce visual design criteria and accessibility requirements, investigate standards to identify appropriate ones. | Design document, accessibility document, standards scoping study. | Sign-off by working group | |
| 24. Produce demonstrator based on user requirements stage | Demonstrator system | Sign-off by working group | |
| 25. Test demonstrator system with stakeholders | Acceptance of demonstrator system, list of enhancements. | Sign-off by working group | |
| WORKPACKAGE 4: VRE Preservation Requirements Analysis Objective: Identify digital preservation requirements for VREs. |
Yes | ||
| 26. Identify scope of the issue and type of content likely to be included | Scoping document. Content list | Sign-off by working group | |
| 27. Interview cross-section of key stakeholders | User requirements document | Sign-off by working group | |
| 28. Identify intellectual property issues | Intellectual property document | Sign-off by working group | |
| 29. Undertake research on digital preservation options | Report on requirements | Sign-off by working group | |
| 30. Produce recommendations for EVIE Project | Recommendations document | Sign off by steering group | |
| 31. Produce recommendations for wider VRE environments | Recommendations document | Sign-off by working group | |
| 32. Produce paper for publication on digital preservation findings | Paper accepted for publication | ||
| WORKPACKAGE 5: Resource Discovery amd Document Visualisation Objective: Provide access to Library services through the EVIE portal. Provide access to enhanced resource discovery tools through the EVIE portal. |
Yes | ||
| 33. Identify library services to be implemented | List of services | Sign-off by working group | |
| 34. Implement portlet(s) for library services | Implemented portlet | Sign-off by working group | |
| 35. Develop visual front end for resource discovery services using document visualisation techniques | Front-end service | Sign-off by working group | |
| 36. Produce paper for publication on document visualisation | Paper accepted for publication | ||
| WORKPACKAGE 6: Taxonomy Design and Development Objective: Development of a taxonomy for use within EVIE |
Yes | ||
| 37. Evaluate potential of FAST for use within a VRE context | Document with recommendations | Sign-off by working group | |
| 38. Develop prototype taxonomy for use within EVIE | Working taxonomy | Sign-off by working group | |
| 39. Produce paper for publication on taxonomy | Paper accepted for publication | ||
| WORKPACKAGE 7: Simplified Sign-On and Channel Development and Implemenatation Objective: Deliver system integration via simplified-sign-on mechanisms and via channel development. |
Yes | ||
| 40. Review authentication and authorisation options | Authentication and authorisation strategy | Sign off by steering group | |
| 41. Implement simplified-sign-on mechanisms | Implemented system, system documentation | Sign off by steering group | |
| 42. Usability and system testing | Bug report and fixes, usability report and fixes | Sign off by working group | |
| 43. Implement channel development | Implemented system, system documentation | Sign-off by working group | |
| 44. Usability and system testing | Bug report and fixes, usability report and fixes | Sign-off by working group | |
| WORKPACKAGE 8: Development and Deployment Objective: Produce functional working prototype system using iterative development methods |
Yes | ||
| 45. Develop working prototype | Working prototype system in place | Sign-off by steering group | |
| 46. Usability and system testing exercise | Bug report, Usability report, Training requirements document | Sign-off by working group | |
| 47. Full implementation, as agreed in technical and functional specification | Complete working system | Sign-off by steering group | |
| 48. Produce report on capabilities for further back-end integration of systems | Document on back-end integration capabilities | Sign-off by steering group | |
| 49. Produce system documentation | System documentation | Sign-off by working group | |
| 50. Produce user documentation and training plan | User documentation and training plan | Sign-off by working group | |
| WORKPACKAGE 9: Evaluation and Dissemination Objective: To evaluate the system, disseminate findings, make recommendations for future development |
Yes | ||
| 51. Undertake summative evaluation activities | Evaluation report | Sign off by project steering group | |
| 52. Produce final project report | Final project report | Sign-off by project steering group, sign-off by JISC | |
| 53. Produce exit strategy and follow-on actions log | Exit strategy and follow-on actions log | Sign-off by project steering group, sign-off by JISC | |
| 54. Undertake dissemination events and related activities | Series of dissemination events and workshops, publications etc | Sign-off by project steering group | |
| 55. Produce guidelines for best practice | Guidelines document | Sign-off by project steering group | |
WORKPACKAGE 11: Post Implementation Review
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Yes | ||
| 56. Structured interviews with participants | Incorporated into evaluation report | Sign off by project steering group | |
| 57. Structured interviews senior stakeholders | Incorporated into evaluation report | Sign off by project steering group | |
| 58. Focus groups open to research staff and postgraduates and evie evaluators | Incorporated into evaluation report | Sign off by project steering group | |
| 59. Feedback analysis | Incorporated into evaluation report | Sign off by project steering group | |
| 60. Case studies | Case studies | Sign-off by working group |
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