The EVIE Project Embedding a VRE in an Institutional Environment
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EVIE Project Plan: Workpackages

Project start date: 1st November 2004
Project completion date: 28th February 2007
Duration: 28 months

Month Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
Workpackage
 
1: Project Management
November 2004 - October 2006
2: User requirements analysis
November 2004 - April 2005
3: Systems integration requirements analysis
May 2005 - June 2005
4: VRE Preservation requirements analysis
May 2005 - December 2005
5: Resource discovery and document visualisation
May 2005 - March 2006
6: Taxonomy design and development
May 2005 - November 2005
7: Simplified-sign-on and channel development and implementation
May 2005 - November 2006
8: Development and Deployment
January 2006 - November 2006
9: Evaluation and dissemination
November 2006 - February 2007
11:Post implmentation review
November 2006 - February 2007
Month Index 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

 

Workpackages in Detail

Workpackages and Objectives Outputs Milestone Completed

WORKPACKAGE 1: Project Management

Objective: To provide project management for the project.

Yes
1. Produce project plan, work - packages plan, evaluation plan quality assurance plan, outline budget, risk log, dissemination plan, exit/sustainability plan. Draft project plan delivered to Working Group, 2 nd draft delivered to Steering Group, Draft delivered to JISC, Full project plan delivered to JISC .

Sign-off by working group, Sign off by Steering Group,

Sign-off by JISC.

 
2. Recruit project personnel Project Manager in post by 1 st Feb 05. Project officer in post by 1 st Apr 05.
3. Implement project steering group Steering group in place. Approval by PVC Research  
4. Implement project working group Working group in place Approval by Academic Services Heads  
5. Produce consortium agreement Consortium agreement in place Sign-off by all partners . Approval by JISC.  
6. Produce project website Website in place Sign-off by working group  
7. Implement communication strategy for project Communication strategy Sign-off by working group  
8. Develop and maintain issues log for project Issues log Sign-off by working group  
9. Develop and maintain lessons learned log for project Lessons learned log Sign-off by working group  
10. Monitor activities against original project plan Regular reports to all project partners and project director, report in to Library Management Team and ISS Programme Management Review. Sign-off by working group  
11. Produce progress reports Month 3, month 9, month 15, month 21, Progress report to JISC Sign-off of progress report by JISC  
12. Produce final report Final report to JISC Sign-off of final report by JISC  

WORKPACKAGE 2: User Requirements Analysis

Objective: To identify user requirements for EVIE

Yes
13. Identify stakeholders List of stakeholders to be consulted Sign-off by working group  
14. Recruit volunteers List of users. Sign-off by working group  
15. Develop user requirements analysis plan User requirements analysis plan Sign-off by working group  
16. Undertake series of one-to-one sessions 8 in total Notes on discussions with individuals Sign off by working group  
17. Undertake series of focus groups 3 in total Report on focus group results Sign-off by working group  
18. Produce questionnaire Questionnaire Sign-off by working group  
19. Circulate questionnaire and receive responses At least 50% response rate from sample of 50. Sign-off by working group  
20. Produce user requirements analysis report User Requirements Analysis Report Sign-off by steering group  
21. Undertake focus group and present proposals to user group Agreed set of proposals Sign-off by user group  

WORKPACKAGE 3: Systems Integration Requirements Analysis

Objective: To identify how key systems will be integrated. To produce a technical and functional specification.

Yes
22. Undertake scoping study on feasibility for key systems integration, based on outcomes of user requirements analysis report System integration route map, full technical and functional specification Sign-off by working group  
23. Produce visual design criteria and accessibility requirements, investigate standards to identify appropriate ones. Design document, accessibility document, standards scoping study. Sign-off by working group  
24. Produce demonstrator based on user requirements stage Demonstrator system Sign-off by working group  
25. Test demonstrator system with stakeholders Acceptance of demonstrator system, list of enhancements. Sign-off by working group  

WORKPACKAGE 4: VRE Preservation Requirements Analysis

Objective: Identify digital preservation requirements for VREs.

Yes
26. Identify scope of the issue and type of content likely to be included Scoping document. Content list Sign-off by working group  
27. Interview cross-section of key stakeholders User requirements document Sign-off by working group  
28. Identify intellectual property issues Intellectual property document Sign-off by working group  
29. Undertake research on digital preservation options Report on requirements Sign-off by working group  
30. Produce recommendations for EVIE Project Recommendations document Sign off by steering group  
31. Produce recommendations for wider VRE environments Recommendations document Sign-off by working group  
32. Produce paper for publication on digital preservation findings Paper accepted for publication

WORKPACKAGE 5: Resource Discovery amd Document Visualisation

Objective: Provide access to Library services through the EVIE portal. Provide access to enhanced resource discovery tools through the EVIE portal.

Yes
33. Identify library services to be implemented List of services Sign-off by working group  
34. Implement portlet(s) for library services Implemented portlet Sign-off by working group  
35. Develop visual front end for resource discovery services using document visualisation techniques Front-end service Sign-off by working group  
36. Produce paper for publication on document visualisation Paper accepted for publication

WORKPACKAGE 6: Taxonomy Design and Development

Objective: Development of a taxonomy for use within EVIE

Yes
37. Evaluate potential of FAST for use within a VRE context Document with recommendations Sign-off by working group  
38. Develop prototype taxonomy for use within EVIE Working taxonomy Sign-off by working group  
39. Produce paper for publication on taxonomy Paper accepted for publication

WORKPACKAGE 7: Simplified Sign-On and Channel Development and Implemenatation

Objective: Deliver system integration via simplified-sign-on mechanisms and via channel development.

Yes
40. Review authentication and authorisation options Authentication and authorisation strategy Sign off by steering group  
41. Implement simplified-sign-on mechanisms Implemented system, system documentation Sign off by steering group  
42. Usability and system testing Bug report and fixes, usability report and fixes Sign off by working group  
43. Implement channel development Implemented system, system documentation Sign-off by working group  
44. Usability and system testing Bug report and fixes, usability report and fixes Sign-off by working group  

WORKPACKAGE 8: Development and Deployment

Objective: Produce functional working prototype system using iterative development methods

Yes
45. Develop working prototype Working prototype system in place Sign-off by steering group  
46. Usability and system testing exercise Bug report, Usability report, Training requirements document Sign-off by working group  
47. Full implementation, as agreed in technical and functional specification Complete working system Sign-off by steering group  
48. Produce report on capabilities for further back-end integration of systems Document on back-end integration capabilities Sign-off by steering group  
49. Produce system documentation System documentation Sign-off by working group  
50. Produce user documentation and training plan User documentation and training plan Sign-off by working group  

WORKPACKAGE 9: Evaluation and Dissemination

Objective: To evaluate the system, disseminate findings, make recommendations for future development

Yes
51. Undertake summative evaluation activities Evaluation report Sign off by project steering group  
52. Produce final project report Final project report Sign-off by project steering group, sign-off by JISC  
53. Produce exit strategy and follow-on actions log Exit strategy and follow-on actions log Sign-off by project steering group, sign-off by JISC  
54. Undertake dissemination events and related activities Series of dissemination events and workshops, publications etc Sign-off by project steering group  
55. Produce guidelines for best practice Guidelines document Sign-off by project steering group  

WORKPACKAGE 11: Post Implementation Review

 

    Yes
56. Structured interviews with participants Incorporated into evaluation report Sign off by project steering group  
57. Structured interviews senior stakeholders Incorporated into evaluation report Sign off by project steering group  
58. Focus groups open to research staff and postgraduates and evie evaluators Incorporated into evaluation report Sign off by project steering group  
59. Feedback analysis Incorporated into evaluation report Sign off by project steering group  
60. Case studies Case studies Sign-off by working group  


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