Registration and Payment

International Medieval Congress Registration

The Online Registration system for the International Medieval Congress 2017 has now closed. However, it is still possible to register as a new delegate on the day (or for the full week) at the IMC 2017 Information Desk in the Refectory Foyer at the University of Leeds. Alternatively you can complete a paper registration form.

Download and print a paper registration form

Please note that the main registration deadlines have now passed. All registrations are subject to a 'very late fee' surcharge and are accepted at the discretion of the Congress administration. There may be limited or no availability of accommodation and registering on arrival at the Congress is not recommended.

Fee Concessions

Reduced fees are offered for students, the unwaged, retired scholars, exhibitors, and those attending for one day only.

For those wishing to register as a student, retired, or unwaged, we require proof of status in the form of a copy of a current student card or official state documentation showing that you are retired or unwaged. If you are retired, you can also send us either a copy of your passport showing clearly your date of birth or a letter from your former employer stating your date of retirement.

You can send your proof of status as a scanned document attached to an email, as a photocopy by post, or by fax. Please note that all letters should be on official letterhead and signed, and that emails alone cannot be accepted as proof of status.

Non-Participating Friends or Family Members

Non-participating friends or family members are not required to pay the registration fee. They may attend the session in which their relative or friend is speaking but they are not entitled to attend the wider academic programme of the Congress. If they wish to do so, they will need to register as a delegate and pay the appropriate fee.

If a friend or family member wishes to accompany you, please inform us in the 'Other Details' section of your IMC Registration Form and a special pass will be made for them. To book accommodation or meals for non-participating family members, please contact the IMC administration. This is not possible through the Online Store.

IMC Name Badge

You will be able to collect your IMC name badge with your registration pack upon arrival in Leeds. Your IMC name badge gives you access to the academic programme of sessions as well as the other activities offered by the Congress.

Please note that the Leeds University campus is a busy environment; you will therefore be required to wear your name badge at all times for security reasons. Delegates not displaying their IMC name badge may be refused admission to IMC sessions or activities.

Read about arrival procedures and collecting your registration pack

Methods of Registration

Online Registration

The preferred method of registration for the IMC is through the University of Leeds Online Store. It is possible to book a complete package of registration, accommodation, meals, and any events or excursions through the online store. Payment is processed immediately and you will receive a receipt by email when your registration has been finalised by the IMC administration.

It will not be possible to process a registration for more than one person with the same log-in. If this causes a problem, contact the IMC at imc@leeds.ac.uk, Tel: +44 (113) 343-3614.

Payment for Online Registration are processed in pounds sterling (£) and can be made by:

  • Switch / Maestro
  • Visa
  • MasterCard

All transactions will be processed through a secure server as part of the online store system. For security reasons the University cannot accept any other form of online submission, including sending emails with scanned versions of your form attached.

Paper Registration

If you are not able to register through the Online Store or cannot pay by credit or debit card, a paper registration form is available from the IMC website or can be requested from the IMC administration. Please note that this incurs an additional charge to cover administrative costs. All registrations must be accompanied by payment in full. If the registration is not accompanied by full payment we will not be able to process it or reserve any accommodation, meals, or excursions, until payment for the outstanding balance is received.

Download or print a paper registration form

Processing the IMC Paper Registration may take up to five weeks; you will receive a receipt by email when this has been completed. Payment for Paper Registration can be made by:

  • Switch / Maestro
  • Visa
  • MasterCard
  • Cheque in pound sterling (£) drawn on the London Clearing House
  • US dollar check ($) drawn on the New York Clearing House
  • Cheque in Euro (€)

All cheques should be made payable to: 'University of Leeds – IMCongress'. If you are paying by US dollar or Euro cheque, please ensure that you use the exchange rate provided on the IMC Registration Form as this has been calculated to cover bank charges incurred by the IMC for non-sterling transactions.

Please note that the IMC cannot accept:

  • Cheques in currencies other than pounds sterling (£), US dollars ($), or Euros (€)
  • Travellers Cheques
  • Postal Orders
  • American Express cards
  • Diners Club cards

Family Registration: Delegates wishing to bring their child(ren) should not register through the Online Store. Instead, delegates must complete an IMC Family Registration Form, which can be requested by contacting the IMC administration. Family accommodation is very limited, and you should book as early as possible to avoid disappointment.

Bursary Recipient Registration: Delegates who have been awarded an IMC 2017 Bursary, may register online and will be refunded the amount of the bursary. Please indicate that you are a bursary recipient in the 'Other Comments' section when registering. Alternatively, please contact the IMC administration for an IMC Bursary Recipient Registration Form.

Payment by Invoice or Bank Transfer

If you are only able to pay by invoice or by bank transfer, please contact the IMC before registering. You will then be sent instructions on how to submit your payment and complete the IMC Registration Form. Failure to contact us in advance may cause a delay in processing your registration.

Registration Receipt

Participants who register using the Online Store will be sent an automated email to confirm their booking and payment. If you do not receive this email, please contact us to check that your booking has been completed. Once the booking has been processed, you will recieve an itemised registration reciept from the IMC registration. Receipts for paper registrations are also sent by email but may take up to five weeks to arrive.

Every participant will receive an additional copy of the registration receipt in their registration pack at the IMC.

Cancellations

Cancellations received in writing by Sunday 14 May 2017 will secure a full refund, minus one half of the Registration and Programming Fee.

Cancellations received by Friday 9 June 2017 will secure a refund of 25% of the total amount paid, excluding the Programming and Registration Fee and, if applicable, any hotel accommodation fees.

Refunds will not be made under any circumstances for cancellations received after Friday 9 June 2017. Please inform the IMC administration and the session organiser immediately if you are obliged to withdraw from the programme. This is in order to allow time for alternative arrangements to be made.

Prices

Prices for the IMC 2017 are as follows:

Registration Fee for Full Conference:

  • £227.00 (standard)
  • £125.50 (student/retired/unwaged)
  • from £121.00 - £131.00 (day rate)

Accommodation in University Halls:

  • from £35.00 per night (single rooms only),

Accommodation in hotels:

  • £65.00-115.00 per night (single)
  • £65.00-125.00 per night (double/twin per room).

Meals start at:

  • £5.50 for lunch
  • £11.00 for dinner

Events and Excursions are priced individually.

Contact

IMC Staff

Axel Müller, Marta Cobb, Sarah Parkin, Natalie Elvin, Nick Westerman, Susan Broadbent, and Jennifer Palmer

International Medieval Congress Administration
Institute for Medieval Studies
Parkinson Building 1.03
University of Leeds
LEEDS LS2 9JT
UK
Telephone: +44 (113) 343-3614
Fax: +44 (113) 343-3616

Email: imc@leeds.ac.uk