IMC - Audio Visual Equipment
AV Equipment
Audio-Visual Equipment - Before the Congress
Planning for AV equipment for the Congress starts in November each year. Equipment changes made after this are quite difficult, as room allocations are made based in part on equipment needs. Therefore equipment ordered after January cannot be guaranteed at the Congress.
If you are planning to use any equipment at the Congress, please ensure you are familiar with its basic functions before you arrive. Session room managers will be happy to help as much as possible, but as they manage more than one session room, they will not have time before each paper to help every speaker use their equipment.
Audio-Visual Equipment - At the Congress
Equipment is available for use 20 minutes prior to the session. As the equipment has to be moved frequently between session rooms, your equipment may take time to arrive, but will be available before the start of the session.
Each session room is assigned a session room manager. These members of IMC staff will introduce themselves to the organiser, speakers, and moderator at the start of the session. The session room managers ensure that the rooms remain tidy, the correct equipment is provided and water is available for speakers. Note that although session room managers will try to resolve equipment issues, serious equipment faults may require assistance from our AV technician at Bodington Hall or Weetwood Hall staff. Please be patient while you wait for the technician to arrive, as they may be helping other delegates.
Session room managers will be available around the time each paper starts and finishes. However, if a problem arises and you cannot immediately see a session room manager, please go to the registration desk at Bodington Hall, or the hotel conference desk at Weetwood Hall, and a member of IMC staff will be able to help you.
Over Head Projector / Transparency Projector Overhead projectors can only be used with images printed onto transparencies, they cannot display digital computer images. |
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Data projectors must be used in conjunction with a laptop as they cannot project images independently. Laptops will not be provided with the data projector unless a specific request is made. When using your own laptop please make sure it has a female VGA monitor output, otherwise it will not be possible to connect it to our projectors. Data projectors can also be used with Apple Macs but you will need to bring your own cables. Technical support cannot be guaranteed for Apple Macs. |
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If you are bringing your presentation on a flash drive, USB memory stick or other forms of mass media storage, please bring a copy on CD as well, as we cannot guarantee the compatibility of our PCs. It is possible to request internet access to be provided on our laptops. Please let us know if you require this facility. The internet browser provided will be Internet Explorer. Contact us if you require other software. NB The cost of hiring PCs for the congress each year is significant, particularly as the Congress is self-financing, and the hiring of unnecessary equipment diverts funds which may be used to good advantage elsewhere during the Congress. If you have your own laptop, or can use one provided by another speaker in your session we would ask that you do so in order that funds might be re-allocated to other parts of the Congress. |
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NB Slide projectors are no longer being manufactured and Kodak ceased to manufacture parts for slide projectors in early 2007. As a result we are having great difficulty locating usable slide projectors for the congress. Should you request a slide projector we will endeavour to provide one for you, however if this is not possible we will inform you as soon as possible.. We strongly advise all delegates to transfer their slides into electronic format at the earliest opportunity and to request a data projector instead of a slide projector. |
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If you have any questions regarding AV equipment, please do not hesitate to contact us.
This page is owned by Institute for Medieval Studies and was last updated on 7 January, 2011