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IMC 2012
General Information | Important Booking Information | Bookfair Schedule | Terms and Conditions | Booking Form
The International Medieval Congress (IMC) 2012 is due to take place at Bodington Hall and Weetwood Hall Hotel, from 09-12 July 2012. The IMC attracts more than 1600 delegates from all over the world, who come to present research in all areas of Medieval Studies ranging from Art and Literature to Science and Technology. The IMC offers a unique opportunity for publishers and booksellers to market to this specialist audience, both through its established and popular Bookfair and receptions at the event itself, and through its Programme, mail outs, and Registration Packs. If you wish to take advantage of any of the opportunities outlined below, please complete the booking form and return to Marta Cobb at the Institute for Medieval Studies. This information is also available as a .pdf.
Exhibition Space |
Cost per item: |
Weetwood Hall |
£275 |
Bodington Hall |
£365 |
Advertising and Inserts: |
|
*Colour Full-page Advertisement in the IMC 2012 programme: |
£435 |
*Additional colour page Advertisement in IMC 2012 Programme. |
£180 |
*Monochrome Full-page Advertisement in the IMC 2012 programme: |
£365 |
*Additional Monochrome page Advertisement in IMC 2012 Programme. |
£115 |
*A5 2-page Inserts in February mailout: |
|
*A5 2-page Inserts in the IMC 2012 Delegate Registration Packs: |
£460 |
Quotations for other sizes of insert are available on request. |
- We can supply single-use address labels from our database of up to 8000 medievalists and organisations world-wide. Quotations for a selection of addresses are available on request.
- We now offer web links from our website and our biannual newsletter. For further information, or for a quotation, please contact the IMC.
• Book before 15 November 2011 in order to claim your 10% discount.
• IMC 2012 customers: You have the right of first refusal on the space you occupied in 2011 if you
book before 15 November 2011.
• Advertisers please note: Adverts should be sent electronically in A4 Adobe® PDF format as
email attachments. Should this not be possible please contact the IMC as soon as possible.
All adverts will be posted free of charge on the IMC website. All adverts should reach us by 30
November 2011.
• Deadlines for arrival of inserts in our office:
-In the Programme Mail-out: 14 Jan 2012.
-In the Registration packs: 10 June 2012.
• Please notify us as soon as possible if your organisation’s address, contact name, or contact
details are to change.
• The booking of advertising and exhibition space at IMC 2012 is subject to the Terms and
Conditions noted on this page. Please read these carefully before completing and returning
the enclosed form.
Set-up & Take-down Times |
Bookfair Opening Times |
||
| Sunday 08 July |
14.00-18.00 |
Bodington |
Weetwood |
Monday 09 July |
09.00-11.00 |
11.00-19.30 |
10.30-18.00 |
| Tuesday 10 July |
n/a |
08.30-18.00 |
08.30-19.30 |
Wednesday 11 July |
n/a |
08.30-18.00 |
08.30-18.00 |
Thursday 12 July |
14.00-18.00 |
08.30-14.00 |
08.30-14.00 |
1. Exhibition and advertising space at the International Medieval Congress 2012
(IMC 2012) is reserved by payment in advance. Your reservation is not confirmed until payment has been received in full. If payment in full is not received, we may
re-allocate the space to another customer. In that case, a deduction of £30.00 will be made before any refund to cover our administration costs.
2. Cancellations of reservations for Exhibition Space or for Inserts in the Registration
Packs received on or before 8 April 2012 will secure a refund of 80% total paid. Cancellations received between 9 April and 3 June 2012 will secure a refund of
50% the total paid. There will be no refund for cancellations made after 3 June 2012.
3. We reserve the right to change the venue of this event to a reasonably suitable
alternative should the need arise. In that event we will endeavour to provide
customers with space at the new venue equivalent to that originally booked. In
the event that we are unable to accommodate certain customers in this way, any
monies paid will be promptly refunded.
4. Your booking is made subject to the availability of space. Within 30 days of
receiving your order we will send you an invoice which is confirmation of our
acceptance of your order. The invoice must be paid within 30 days in order to
guarantee your reservation.
5. Your booking of exhibition space is an acknowledgement and acceptance of
the set-up and opening times of the bookfair as advertised in this form and in the
programme. Exhibitors/booksellers are to be present and their exhibits/stands to
be fully operational at all times during the published opening times of the bookfair.
Exhibitors should not pack-up prior to closing time on the final day. Contravention of
this condition will result in loss of any traditional pitch in the following years.
6. You will indemnify us against any costs, claim, loss, or damage we may suffer
or incur as a result of any alleged copyright infringement or breach of any other
intellectual property rights arising out of publication of your copy in the IMC 2012
Programme or the display or reproduction of any works by you at the event itself.
7. The University of Leeds takes all reasonable precautions for the security of
exhibitors and their property at the IMC 2012 venue. However, no liability can be
accepted for loss or damage, howsoever caused to person or property save
for death or personal injury caused by our negligence. Similarly, we will not
incur any liability to you if we are unable to provide any of the facilities set
out in this form due to circumstances beyond our control including but not
limited to reduction or failure of power supplies, student demonstration or
sit-in, flooding and accident. We will not be liable to you for any costs, claim,
loss or damage arising out of any tortious act or omission, breach of contract
or breach of statutory duty calculated by reference to loss of profits, income
or sales.
8. Adverts should be sent electronically in A4 Adobe® PDF format. Should this not be
possible please contact the IMC as soon as possible. All adverts will be posted free
of charge on the IMC website.
9. The hiring of any exhibition space will be subject to any fire, safety, evacuation, and
other regulations or procedure applicable to the University or Hotel buildings, and it will
be your responsibility to acquaint yourself with such regulations and procedures.
10. Completion of the Booking Form implies acceptance of these Terms and
Conditions and those listed in the section 'Important Booking Information'.
These may only be varied with our prior written authority.
Click here for the exhibitor leaflet 2012, including the booking form. Please email, post or fax the booking form to us at the following address:
International Medieval Congress Administration
Institute for Medieval Studies
Parkinson Building , Room 1.03
University of Leeds
LEEDS LS2 9JT U.K.
Fax: +44 (0)113 343 3616
E-mail: imc@leeds.ac.uk
This page is owned by Institute for Medieval Studies and was last updated on 1 February, 2012