IMC 2013: New Venue, New Date, Same IMC

Lawn outside Baines WingLawn opposite Leeds University Union and University House Clothworker's Court - next to Great Hall Lawn opposite Leeds University Union and University House St George's Field, on University Campus

The International Medieval Congress 2013 will be held at the main campus of the University of Leeds, one of the UK's largest universities. The campus is situated just 800 metres north of the city centre and features modern lecture facilities, award-winning accommodation, and pleasant outdoor spaces with impressive architectural surroundings.

To facilitate the move to the University Campus, the Congress will from now on take place in the first week of July. For 2013, the dates are 1-4 July.

How can I register for the IMC 2013?

All IMC 2013 participants and members of the Institute for Medieval Studies will be sent the IMC 2013 Programme Book and details of how to register by the end of February. As on-site accommodation, events, and excursions have limited availability, we strongly recommend that you complete your Registration as soon as possible. The Online Programme and registration details will also be available to view on the IMC website from early February onwards.

All participants in the IMC, including speakers, chairs, respondents, attending organisers, and non-active participants, will be required to pay the appropriate Programming and Registration Fee. This fee will cover a) the development and production of the programme and IMC administration throughout the year (including staffing), b) hire of facilities, and A/V equipment, c) the registration process, d) social events (i.e. teas/coffees, wine receptions, dance), and e) a contribution to the Bursary Fund. The standard Programming and Registration Fee (see indicative figures below) will apply until 14 May 2013. Any registrations received after that date will incur Late Registration and Programming Fees.

How much will it cost?

The exact fees will not be finalised until later in December; however, we can provide the following indicative figures, to help to plan your budget.

Programming and Registration Fee for 4 days

Full Registration c. £212.00

Student and Unwaged Programming and Registration Fee for 4 days c. £117.00

One-Day Pass c. £121.50

Accommodation (range of different types):

Bed & Breakfast in single room c. £30.00 per night

Bed & Breakfast in single room (with individual bathroom) c. £45.00 per night

Bed & Breakfast in hotel-standard twin-room (sharing) c. £55.00 per person per night

Bed & Breakfast in hotel-standard single-room c. £106 per night

Meals and Events

Lunch & Evening Meals (range of different types) c. £5.00 to c. £17.50 each

Excursions, Concerts, and Special Events from c. £9.00 to c. £40.00 each

What will the session rooms be like?

The University campus offers purpose-built session rooms; all the IMC session rooms will offer up-to-date audio-visual equipment. The session rooms are located across the northern part of campus, and are all situated within easy walking distance of each other, much of the accommodation, and the social spaces for IMC delegates. Session rooms are situated in the oldest part of the University campus which is characterised by late 19th- and early 20th-century architecture. In general, rooms range in size, seating between 25 and 40 participants, although some rooms will be larger. All session rooms will be wheelchair accessible.

Click here to see where the session rooms will be located on campus.

Inside the Great Hall Rupert Beckett lecture theatre The Great Hall

What will the IMC Bookfair be like?

The bookfair will be held in the University's iconic Parkinson Building. This means for the first time the entire bookfair will be held in one single, central location - with place for up to 90 tables.

This building will also act as the main hub of the Congress, with registration and information points, and will be where the tea and coffee is served during break-times.

Parkinson Tower Coffee area in the Parkinson Court Parkinson Court

What will the food be like?

At the heart of the campus is the University's award-winning Refectory - the main dining area for lunch and dinner during the IMC, and breakfast for delegates staying in University accommodation on campus.

Lunch and Dinner

A range of meal options will be available on-campus. In addition to the main dining area of the Refectory, the Woodhouse Dining Room in University House offers fine dining with a carvery lunch and dinner service.

The IMC strongly recommends that delegates book their meals in advance through the IMC Registration which will open in early February.

Other Options

A range of sandwiches, snacks, and other items can also be bought on-site from the many University Catering venue and Leeds University Union Building shops, or from shops and cafés nearby.

Speical Dietary Requirements

We will endeavour to ensure that any special dietary requirements are catered for. You will be able to note any special dietary requirements on the IMC Registration form which will be available from early February.

Award winning cuisine Dining and social area in the Refectory Selection of food from the Refectory

What will the accommodation be like?

A variety of accommodation on or near the IMC sites can be booked through IMC Registration. Online Registration will open in early February.

Bedding, towels, tea and coffee making facilities, breakfast, and complimentary internet access will be provided for all delegates staying in accommodation booked through the IMC registration.

Accommodation is available on the University campus in Halls of Residence: Charles Morris Hall, Lyddon Hall, and Ellerslie Hall. Further accommodation is available close to the University campus, at Devonshire Hall (another University Hall of Residence), and at local hotels.

Accessible accommodation is available on campus in Storm Jameson Court, part of Charles Morris Hall, and at city centre hotels.

Family accommodation is available at selected halls of residence and at city centre hotels.

If you have any special accommodation requirements, the IMC strongly recommends that delegates register as early as possible as these types of accommodation are limited.

University Accommodation

University Halls of Residence offer rooms for single occupancy. Rooms cannot be shared but we will endeavour to place you close to a friend or family member if requested; you will be able to request this on the IMC Registration form.

Internet access is available in all University Halls of Residence, either via WiFi or with an Ethernet cable.

See more about each residence

Charles Morris Hall: On-Campus

Charles Morris Hall is located on the University campus and is just a few minutes walk from the IMC session rooms and social spaces. Charles Morris Hall comprises three buildings, Storm Jameson Court, Dobree House and Whetton House.

Storm Jameson Court offers award-winning, purpose-built University accommodation with private bathrooms and was opened in 2010. A limited number of accessible rooms are available at Storm Jameson Court, please see the Accessibility section for more information.

Dobree House and Whetton House were built in the 1960s and offer purpose-built University accommodation with shared bathrooms, each room has a washbasin.

Lyddon Hall: On-Campus

Lyddon Hall is located in the heart of the University campus, in a converted 19th-century main hall and an adjacent annexe of converted 19th-century townhouses. Each room has access to shared bathroom facilities.

Ellerslie Hall: On-Campus

Ellerslie Hall is situated in a row of converted 19th-century townhouses in the centre of the University campus. There is a mix of rooms with either a private bathroom, or access to shared bathroom facilities.

Devonshire Hall: Off-Campus

Devonshire Hall is located in a tranquil neighbourhood 1.4 km (0.9 miles) from the University campus. Devonshire Hall was built in the early 20th century in a 17th century style. All rooms will have access to shared bathroom facilities.

Local Hotels

The IMC is able to offer special inclusive rates for selected local hotels when booked through IMC Registration. As with all accommodation booked through IMC Registration, rates will include bed, breakfast, and complimentary internet access. Accommodation can be booked as single, twin, or double rooms. There will also be a limited number of family rooms available. We will endeavour to place you close to friends or family members if requested; you will be able to request this on the IMC Registration form.

See more about local hotels

Ibis Hotel: City Centre

The Ibis Hotel is located 2 km (1 ¼ miles) south of the University campus at the edge of the city centre, a 25-minute walk. It offers budget to mid-price accommodation in single or twin bedrooms.

Radisson Blu Hotel: City Centre

Radisson Blu Hotel offers four-star accommodation in the heart of the city centre, in single or double rooms. The hotel is located in a listed Art Deco building approximately 1 km (¾ mile) south of the University campus, a 15-minute walk.

Weetwood Hall Hotel: North Leeds

Weetwood Hall will once again welcome IMC delegates with four-star accommodation in an historic building situated approximately 5 km (3 miles) north of the University campus. Please note that no IMC 2013 sessions will take place at Weetwood Hall and that there will not be a shuttle service.

Where will the accommodation be located?

Click here to see a map of where the accommodation is located on campus.

Click here to see a map of where the accommodation is located off campus.

Bedroom in Storm Jameson Entrance to Devonshire Hall Exterior of Storm Jameson

What will the social space be like?

An abundance of social space is available on the campus and delegates will be able to meet friends and network with colleagues in the many venues available to IMC delegates during the day and well into the evening, as well as enjoy the exciting programme of events and activities offered by the IMC.

Daytime

Parkinson Building: the University's iconic Parkinson Building hosts to the IMC Bookfair as well as acting as the central focal point of session activity during the Congress.

IMC Bookfair: a great place to meet exhibitors, publishers and book sellers from around the world and grab a free tea or coffee for IMC delegates during session break times.

Centenary Gallery: exclusive to IMC delegates; the Centenary Gallery is located next to the IMC Bookfair in the Parkinson Building, serving free tea and coffee throughout the day for IMC delegates.

University Square: located between the Marquee, Leeds University Union and the Refectory, this will be the focal point for outdoor social activities.

The Marquee: exclusive to IMC delegates, The Marquee offers an informal seating area located close to the Refectory and Leeds University Union serving free tea and coffee throughout the day for IMC delegates.

The Refectory: serving breakfast, lunch, and dinner; The Refectory will be a key space for delegates to network whilst enjoying a variety of meal options.

Baines Wing Coffee Bar: a well kept secret among students, a great University Catering outlet with courtyard, serving Costa coffee as well as a selection of snacks, cakes and other hot drinks.

The Mezz Coffee Bar: another great University Catering outlet, located on the mezzanine of the Refectory serving Starbucks coffee as well as snacks, cakes and other hot drinks.

Leeds University Union: will play host to many exhbitions and its many shops and bars will be open for delegates throughout the day and well into the evening. The Terrace Bar will be a designated meeting point for IMC delegates, open throughout the day serving a wide selection of drinks and bar snacks.

Evening

Leeds University Union: comes alive for delegates after the daytime Sessions have finished, delegates will descend on the Terrace bar where they will be offered a wide selection of drinks, including the IMC's famous Congress Ale, whilst discussing the day's events, catching up with old friends and colleagues, or making new connections.

University House and Leeds University Union Meeting Rooms: will play host to many evening Round Table Discussions, workshops, and receptions hosted by exhibitors, societies, and other organisations.

Rupert Becket Lecture Theatre: one of the University's larger lecture theatres will be the location for keynote lectures.

The Great Hall: another iconic building of the University of Leeds and the location for keynote lectures.

Storm Jameson common room Terrace Bar Lawn outside Baines wing

How should I travel to Leeds?

Leeds is well situated for two international airports (Leeds Bradford Airport and Manchester International Airport) with great links to the city centre, and has a well-connected railway station.

This year, the IMC will offer a Meet and Greet service at the railway station to help you find the best way to reach the University campus when you arrive in Leeds; whether that is by bus, taxi, or walking. There are excellent public transport links within the city, as well as bicycle storage on campus.

More details and maps will be provided here and in the Congress 2013 programme which will be sent out in February.

Can I park my car?

Due to the limited number of car parking spaces available and the excellent public transport links within Leeds we encourage delegates to consider travelling to the IMC using alternative methods, such as train or bus.

For those who must travel by car, there will be a limited number of parking spaces available on the University campus. It will be possible to purchase permits through the IMC Registration from early February; which allow access to the University car parks. Please note that parking permits are sold on a first-come, first-served basis and so you should book early if you need to park on campus.

If you require disabled person's parking, please also see the Accessibility section.

There are also two multi-storey car parks within walking distance of the University campus.

Click here to see where the car parks are located.

Accessibility

The University of Leeds and the IMC are committed to facilitating access to the campus for all delegates. The IMC will endeavour to meet delegates needs where possible. Delegates should note any access requirements on the IMC Registration form which will be available in early February.

Parking for Disabled People

The University has designated parking spaces on campus for disabled visitors. To use these spaces, disabled delegates must be in posession of a valid EU blue badge (or equivalent for those outside the EU) and must book a parking permit through the IMC Registration which will open in early February. Please note that parking permits are available on a first-come, first-served basis, so you should aim to register early if you need to park on campus.

Accessible Session Rooms

All IMC session rooms are wheelchair accessible and most will have an infra-red assisting listening system. Where further assistance is required, the IMC will endeavour to meet these needs.

Accessible Accommodation

Fully accessible accommodation is available at Storm Jameson Court, part of Charles Morris Hall, which offers rooms suitable for those with mobility difficulties, visual impairments, or hearing difficulties. Once IMC Registration is open, we recommend booking early if you require accessible accommodation, and to give as much detail as possible on your Registration form so that we can help with any access needs you may have.

Where can I find out more?

The IMC are currently finalising the finer details for the IMC 2013 programme, which will be distributed in February 2013.

In the meantime you might wish to look at the IMC Frequently Asked Questions section.

If you have any further questions about the IMC 2013, please email us at imc@leeds.ac.uk.

Entrance to the Baines Wing Reading room in the Brotherton Library Leeds Civic Hall

2013 is an exciting year for the IMC and a great opportunity. We would like to invite you to help us shape the future by letting us know what you would like us to consider when fine tuning future IMCs. It is important for us to get your feedback as it will help us make this year, and future years a success.

If you have any further questions about the IMC 2013, please email us at imc@leeds.ac.uk

More details will be added to this website as and when they will become available.