We are now accepting applications for entry in September 2018. A limited number of courses which start after September are also accepting applications for the 2017/2018 academic year; please visit our coursefinder to check the possible start dates for your students’ intended programmes.

Please use the agent portal to submit applications on behalf of your students. In the application system (if applying as a student) there is no field to add agent details and it is therefore vital that you submit the application via the agent portal. When logged in you will be able to access all the applications submitted by you or other agents in your office and see all the correspondence between the applicant and the University.

Please note: access to the agent portal is currently only available to contracted agents.

We recommend you read our portal guide before logging in to the system.

Getting access to the agent portal

If you haven’t already been set up on the portal, you can request access via this online form. When the form has been submitted we will validate the details and set you up on the system. You will then receive an email with an invitation code that you need to redeem in order to complete your registration. Please see the portal guide for further instructions.

It may take a few days for the invitation code to be sent to you. If you haven’t received it or the system tells you that the invitation code has expired or is invalid, please email agentenquiries@leeds.ac.uk

Please note: your email address will be your username and it has to be unique; you cannot have several users with the same email address. 

Access problems and changing your details

You can change your name, email address and password on your profile page on the portal. You can also reset your password by clicking Forgot your password? on the sign in page.

If you have been locked out of your account, please contact agentenquiries@leeds.ac.uk

Submitting applications

Detailed instructions can be found in the portal guide, but below are some points we’d like to emphasise.

To submit applications via the portal you first have to create an applicant record for the student. Please make sure you enter the student’s email address on their record; the student will then be able to monitor their application progress via the applicant portal. You will not be able to enter your own email address on their record. 

The student will have the same access as you and will be able to enter information or upload documents while the application is in the draft stage. After the application is submitted, they will be able to accept or decline any offer made. You are also able to do all of this on the student’s behalf.

The application has mandatory fields, which must be completed before the application can be submitted. These may vary depending on the course. Some programmes may require you to submit specific information and you are able to upload supporting documents of up to 15MB per file.

After submitting an application you are given the option to download it as a PDF. You will not be able to download it again at a later stage; however, the applicant will be able to through the applicant portal. 

The submitted application will then be read-only and you will no longer be able to edit it directly. To request any changes or submit any further information, please first select the appropriate applicant in the portal and then create a new enquiry using the Enquiries section on the applicant homepage.

Monitoring applications and accepting or declining offers

Submitted applications can be viewed on the portal and you will be notified by email to check the portal when an offer is made, if the University has requested further information for an application or if an applicant is invited to an interview. 

Please note: you have to be logged in as an agent in order to see all your students’ applications.

You can see the outcomes of your applications within the Decisions section and either you or the student can accept or decline the offer. You will also be able to download a copy of the offer letter within this section.

If a student wishes to defer, you (or the student) can request a deferral via the Enquiries section of the portal, creating an enquiry with the subject 'Start Dates'.

Communicating with the University via the portal

Within the portal there is an Enquiries section. This can be used to ask specific questions regarding an application or for more general enquiries about studying at the University of Leeds. You can also monitor the enquiries submitted by any user in your office. 

To send an enquiry, you will first need to search for the student in the Applicants section. You will then be able to open the Enquiries section and create a new enquiry. Any enquiries will be responded to via the portal as soon as possible and you will also receive an email to let you know we have responded.

The student will also be able to see the enquiry when logged in to the applicant portal. 

If we need to request further information from you we will do so via the Messages section of the portal. You can respond to the message via the portal and attach any relevant documents. 

Further guidance is included in the portal guide