Insurance Insurance University of Leeds

Business Travel insurance


A Worldwide Business Travel insurance policy has been purchased by the University to provide automatic cover for any member of staff, postgraduate, undergraduate student or any person under a contract to the University, travelling outside the UK on behalf of the University and representing the University in the course of their business. Please note the policy does not provide cover for a spouse or children accompanying the insured person.

Key Points

  • Cover is automatic, ie you do not have to provide details of individual journeys and you do not require a Certificate of Insurance to confirm cover is in place.

  • Insurance for students on work placement, electives, study abroad and field courses is free

  • Trips in the United Kingdom are NOT covered

  • The maximum duration of any single trip must not exceed 12 months without prior notification to the Insurance Office

  • Incidental holidays are included provided the main purpose of the journey is for business and the holiday is in the same region as the business element of the trip. The personal holiday must not be longer than the business part.

  • Pre-existing medical conditions are covered provided travel is not contrary to medical advice. NOTE: foreseeable expenses eg repeat prescriptions and routine check-ups are not covered

  • Please check the FCO for travel advice and complete a risk assessment form prior to travel, advice is available from your local Health & Safety contacts. Where travel is against FCO advice, you must seek advice and approval from your Faculty Health & Safety Manager.

  • Please notify the Insurance Office with at least two weeks prior notifiation if you plan to travel to:

Afghanistan, Iraq, Iran, Mali, North Korea, Somalia, Syria, Yemen, Niger, Nigeria (Delta Region and North of Abuja only), Libya and Venezuela.

Summary of Cover Document

The Insurance Summary of Cover document should be printed and taken with you on your journey. Please note this is a summary of the key facts and exclusions. The full policy wording is available here.


Proof of insurance letter to support visa applications

For University staff and students requiring a Proof of Insurance letter to support your application for a visa, you can download a copy of the letter from our Sharepoint site (you will need to be logged on to the University network to access the site).

Please complete the relevant sections and return it to us together with a copy of your staff/student ID for signature so that a signed copy can be issued to you (please note that it can take up to 7 days to process your request).  

Please send the documents to: with the subject line "Request for visa letter".


Please go to the Claims Section of the web site to download the appropriate claim form. All completed claim forms should be returned to the Insurance Office, Secretariat, 11.75 E C Stoner or email











Insurance, Room 11.75, EC Stoner Building, University of Leeds, Leeds, LS2 9JT