| Standard |
Roles |
| C1
- Governance |
| >> |
Ensure effective management of accident
and incident reporting and investigation |
|
Directors
Deans
Heads of school / service |
| >> |
Allocate resources in terms of time,
money for the heads of schools. Managers and health
and safety personnel to carry out their tasks. |
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| C2
- Health and safety management |
| The dean of faculty and
head of school or service are responsible for: |
Directors
Deans
Heads of school / service
Managers |
| >> |
Describing the arrangements with the
faculty, school or service for carrying out accident/incident
reporting and investigation in their policy statement |
|
| >> |
Ensuring there is clarity in the way
responsibility is delegated to schools and services.
|
|
| >> |
Ensuring allocation of resources to
enable appropriate standards |
|
| >> |
Consulting and involving staff and safety
representatives during accident investigation process |
|
| >> |
Monitoring compliance to the standards
in their areas of responsibility |
|
| >> |
Ensuring information, instruction and
training is provided to all people involved in the
accident reporting process including any specific
information, instruction and training needs identified.
|
|
| >> |
Ensuring all staff and students understand
their responsibilities |
|
| >> |
Ensuring the nomination of training
of employees to carry out accident reporting and investigation
|
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| >> |
Drawing up and actioning prioritised
action plans to implement the findings of accident
reports |
|
| >> |
Ensuring that findings of accident
and incident reports are communicated to all employees
and others as appropriate |
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| |
| >> |
Adhering to the legal principles governing
claims |
|
| >> |
Ensuring that supervisors or managers
understand that accidents are reportable to the enforcing
authorities. More information
on RIDDOR |
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| C3
- Employees, research staff and students |
|
Heads
of school / service
Managers
Staff
Students |
| >> |
Work in accordance with safety procedures,
standards instructions and training and findings of
accident reports and investigations |
|
| >> |
Inform line managers of any difficulties
or concerns with work practices, working environment
or findings of the accident report |
|
| >> |
Advise line managers of any change in
circumstances that may affect their ability to work
safely or affect the findings of the accident report |
|
| >> |
Be fully aware of their responsibilities |
|
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| |
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| C4
- Procedures, information and training |
| >> |
Ensure managers and nominated staff
have completed accident reporting and investigation
training. |
|
Deans
Heads of school / service
Managers
Staff
Students |
| >> |
All staff and students must undergo
local induction training and any further training
as a result of an accident or incident. |
|
| >> |
All staff and students should be encouraged
to report accident and incidents. |
|
| >> |
All accident forms including investigation
forms must be held locally. |
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| |
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| C5
- Risk assessment |
| >> |
Employers have a general duty to ensure
the health, safety and welfare at work of employees
and non employees, so far as is reasonably practicable. |
|
Deans
Heads of school / service
Managers
Students |
| >> |
Employers must carry out a suitable
and sufficient assessment of the risk to health and
safety of employees and non-employees. |
|
| >> |
Significant findings from all accidents
and incidents including near misses must be recorded
and risk assessments in particular control measures
must be reviewed. |
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| |
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| C6
- Exposure and health surveillance |
| >> |
Any ill health reports must be reported
via the University accident reporting system, Sentinel. |
|
Deans
Heads of school / service
Managers
Occupational health
service |
| >> |
Additional advice is available from
the occupational health service |
|
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| |
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| C7
- Health and safety assistance, competent people and supervision |
| >> |
Faculty managers, HOS / Service in entrusting
tasks to their employees: |
|
Managers
Health and safety service |
| >> |
Must take into account their capabilities
and ensure employees are provided with adequate health
and safety training. |
|
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| |
|
| C8
- Design, commissioning and installation |
| >> |
Refurbishment of buildings must be authorised
by Estate Services, who will consult with University
health and safety managers |
|
Estates
Services
Heads of school / service
Managers
Insurance
Designers, architects etc |
| >> |
Faculties, schools and services must
liaise with Estate Services and the University health
and safety managers in relation to the assessment
of risk commencing at planning stages. |
|
| >> |
Accidents and incidents relating to
any refurbishment must be recorded |
|
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| |
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| C9
- Statutory inspection and examination |
| >> |
Faculties, schools and services must
ensure plant and equipment are safe and comply with
statutory inspection requirements. Also make clear
who has responsibility for maintenance, testing, monitoring
and keeping records |
|
Estates services
Heads of school / service
Managers
Insurance |
|
| |
|
| C10
- Provision of equipment and maintenance |
| >> |
Identify in the risk assessment process
for preventative maintenance |
|
Estates
services
Heads of school / service
Managers |
| >> |
Failure of any equipment must be reported |
|
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| |
|
| C11
- Personal protective equipment |
| >> |
PPE must be a last consideration in
the hierarchy of control and must be fit for purpose
and suited to individuals |
|
Managers |
| >> |
Accidents and incidents relating to
their inadequacy or failure must be reported. |
|
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| |
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| C12
- Cooperation between employers |
| >> |
Where another employer or self employed
person is involved (such as in shared premises or
in the use of contractors) appropriate measures need
to be taken to ensure full cooperation and coordination
so responsibilities are defined and all risks properly
addressed |
|
Managers
Contractors
Other employees
Managers from each party
|
| >> |
In situations involving other employers
and the University of Leeds working together, the
responsibilities of each party for managing and monitoring
health and safety must be agreed and documented prior
to commencement of work activities. Employers are
ultimately responsible for their staff even if they
work in a non-University of Leeds building or are
managed by a non-University of Leeds manager |
|
| >> |
Any accidents or incidents involving
third parties must be reported and investigated. |
|
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| |
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| C13
- Emergency planning, contingency plans and emergency actions |
| >> |
Managers are responsible for ensuring
supplementary documentation is completed in accordance
with activities being assessed; |
|
Managers
Heads of school / service
|
| > |
Faculty licences / permits to work
|
|
| > |
Work area information/communication
notices |
|
| > |
Critical incident disaster planning
arrangements |
|
| >> |
Information relating to a serious accident
or incident that might attract media interest must
be channelled through the communications team. |
|
| >> |
It may be necessary to include external
agencies such as HSE, H.M.Coroner or Environmental
Health. |
|
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| |
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| C14
- Environmental management and waste disposal |
| >> |
Reports must be completed for all types
of waste accidents and incidents including near misses |
|
Heads
of school / service
Managers
School waste co-ordinators |
|
| |
|
| C15
- Security and safekeeping |
| >> |
Where security of controlled or secure
areas has been breached, accidents and incidents must
be reported via Sentinel and via security services
in order to identify and analyse trends. |
|
Managers
Security services
Purchasing |
|
| |
|
| C16
- Dangerous substances and COSHH |
| >> |
Ensure any hazardous substances that
are to be used in an activity are included in the
risk assessment |
|
Managers
Staff
Students
Occupational health service |
| >> |
All COSHH related accidents and incidents
must be reported via the University accident reporting
system Sentinel |
|
|
| |
|
| C17
- Reporting mechanism |
| >> |
All accidents, incidents and near misses
must be reported via the University accident reporting
system Sentinel |
|
Managers
Trained
person(s) for Sentinel system
Staff
Students
Visitors
Contractors
Health and safety services
|
| |
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