| Standard |
Roles |
| C1
- Governance |
| >> |
Ensure effective governance on health
and safety issues in relation to the control of contractors |
|
Deans
and directors of service |
| >> |
Allocate resources in terms of time
and money for the heads of schools and services, and
safety personnel to carry out their duties |
|
|
|
|
| C2
- Health and safety management |
| >> |
Only building contractors from the University’s
approved contractor list are to be used, unless a
specialist is required. |
|
Deans
and directors of service
Competent person |
| >> |
Contractors who are not building contractors but who have an impact on the structure of the building (includes anyone working on/in the building where they carry out alterations to the fabric or services, e.g. cabling contractors) must be registered with CHAS and be on the Estates approved list. |
|
| >> |
Service contractors, engineer or specialists etc will not always be on the approved list. Where this is the case they should be assessed by a competent person in the school or service to ensure the contractors’ health & safety, insurance cover and competency is suitable, and financial procedures are adhered to prior to engaging them to undertake the work. |
|
| >> |
The asbestos register is managed by
Estate Services and must be consulted before any work
involving the fabric or decorative coating of the
building takes place, to ensure there is no potential
exposure to asbestos. |
|
| >> |
The relevant forms (Appendix 1 – 5b) must be completed e.g. application for authorisation to undertake works in/on university buildings, requests for access to authorised areas (e.g. duct, roof, plant room). |
|
| >> |
Permits to work must be issued for high risk work e.g. NMR Rooms, Hot works, confined spaces etc. |
|
| >> |
Clearance certificates must be issued, where required e.g. radiation, laser or biological labs etc. |
|
| >> |
If a contractor uses sub-contractors, they must have appropriate procedures in place for vetting their competence. |
|
| |
|
| |
|
| C3
- Employees, research staff and students |
| >> |
Will abide by the safe system of work |
|
Employees
Students
|
| >> |
Communicate concerns regarding the control
of contractors with their line managers or health
and safety manager. |
|
| >> |
Take reasonable care for themselves
and others and co operate with the University in matters
of health and safety. |
|
|
| |
|
| C4
- Procedures, information and training |
| >> |
Those who will be required to assess
the competence of contractors etc must be provided
with suitable training and be deemed competent to
undertake this duty. |
|
Deans
/ head of school
Director of services
Competent person
|
| >> |
Contractors must be provided with any
relevant health and safety information relating to
any risk they may be exposed to whist on site and
the necessary control measures including clearance
certificates, permits to work. etc |
|
| >> |
Where work is being undertaken in occupied
space, all staff must be made aware of the work to
be undertaken, timescale, additional risks and any
control measure that have been put into place for
their safety. This should be identified in the risk
assessment. |
|
|
| |
|
| C5
- Risk assessment |
| >> |
The contractor must produce risk assessments
or a method statement for the work to be carried out.
A competent person should review these assessments
and ensure that they are adequate for the work and
environment in which the contractors will be operating. |
|
Contractor
Dean
Head of school
Competent person |
| >> |
Where the work is to be carried out
in occupied space the school must undertake or amend
their risk assessments taking into account the changes
in the working environments etc, and determine whether
it is suitable to allow the work to be undertaken
in occupied space. |
|
|
| |
|
| C6
- Exposure and health surveillance |
| >> |
Where appropriate staff will be referred
to occupational health. |
|
Occupational health
service |
|
| |
|
| C7
- Health and safety assistance, competent people and supervision |
| >> |
Relevant health and safety managers for Faculties/Services, Health and Safety Manager for Estates (acting on behalf of Health and Safety Services) and health and safety staff from Estate Services will be available for assistance and support. |
|
Health
and safety managers based in faculties and services
Estate services
Health & safety team |
|
| |
|
| C8
- Design, commissioning and installation |
| >> |
All alteration and changes to the layout
of the room must be done in conjunction with fire
managers from Estate Services and health and safety
services. (This does not include rearranging furniture) |
|
Estate
services
University fire safety managers
Contractors
Dean
Head of school
Competent person |
| >> |
No changes to room numbers are permitted
unless Estate Services have agreed and confirmed this
in writing. This is due to the asbestos registers
etc which use room numbers as part of their management
plan) |
|
| >> |
All work must comply with current building
regulations. |
|
| >> |
Clear roles and responsibility regarding
installation and commissioning by contractors, and
a copy of the risk assessment must be in place including
any maintenance schedules etc. |
|
| >> |
All handovers of areas and equipment
must include health and safety checks and the retention
of all relevant documentation. |
|
|
| |
|
| C9
-Statutory inspection and examination |
| >> |
Checks must be made to ensure that
the copies of all statutory information and test certificates
are received at hand-over for new equipment, and after
all inspection and maintenance. They must be kept
secure and available for inspection. |
|
Dean
Head of school
Competent person |
|
| |
|
| C10
- Provision of equipment and maintenance |
| >> |
All equipment used on site whether
belonging to the University or a Contractor must be
suitable for use. eg. fit for purpose, maintained
and electrically tested where required. |
|
Dean
Head of school
Competent person |
|
| |
|
| C11
- Personal protective equipment |
| >> |
Checks must be made to ensure the contractors
are complying with the University’s local rules
and are wearing any PPE that has been identified on
the risk assessment or method statement |
|
Dean
Head of school
Competent person |
|
| |
|
| C12
- Cooperation between employers |
| >> |
Cooperation and agreement will be required
where the contractor, staff and visitors will be using
the same area. |
|
Employees
Head of school
Line manager
|
| >> |
Clear understanding of the roles and
responsibilities each party has must be decided prior
to work commencing. |
|
| >> |
Consideration must be given to the
impact the work may have in relation to health and
safety, and to disturbance both with the school and
any neighbouring users. |
|
|
| |
|
| C13
- Emergency planning, contingency plans and emergency actions |
| >> |
All contractors must be provided with
details of the evacuation plan and action to take
when hearing any alarm that may be in their work area. |
|
Competent
person |
| >> |
Contractors must have adequate emergency
arrangement in place for any foreseeable risk in relation
to their work, such as fire extinguishers for hot
work etc. |
|
|
| |
|
| C14
- Environmental management and waste disposal |
| >> |
All waste products and materials must
be disposed off in accordance with the University waste management policy. |
|
Contractors
Building work coordinator |
|
| |
|
| C15
- Security and safekeeping |
| >> |
All skips must be locked or kept inside
a secure compound when not in use. |
|
Dean
Head of school
Competent person |
| >> |
Contractors may need to be supervised
if in working in high security areas. |
|
|
| |
|
| C16
- Dangerous substances and COSHH |
| >> |
It is the responsibility of the school or service to ensure that individuals are not put at risk. All hamful substances must be removed from the work area whenever possible. Area Decontamination Certificates or Clearance to Work Certificates, therefore need completing, where applicable, eg radiation, lasers and biological labs. |
|
Dean
Head of school
Competent person |
| >> |
Contractors must ensure that all parties
are aware of hazards / chemicals they bring on site
that staff, visitors or students may be exposed to |
|
| >> |
Information regarding any remaining
hazards in the work must be shared with all relevant
parties. |
|
|
| |
|
| C17
- Reporting mechanism |
| >> |
All accidents / incidents or near misses
must be reported on the University’s online
accident reporting system Sentinel |
|
Dean
Head of school
Competent person |
| >> |
Any concern regarding the contracts
must be immediately brought to the attention of the
health and safety manager, line manager or individual
managing the contractors. |
|
|
