| Standard |
Roles |
| C1
- Governance |
| >> |
Ensure effective governance of electrical
systems and equipment |
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Deans
Directors
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| >> |
Allocate resources in terms of time
and money for the heads of schools and services and
safety personnel to carry out their duties |
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| C2
- Health and safety management |
| Schools and services are
responsible for ensuring that University electrical systems
and equipment are suitable, well maintained and in a safe
condition by ensuring: |
Deans
Directors
Heads of school / service
Health and safety manager
School / service health and safety co-ordinators / officers
Appointed competent PAT testing person |
| >> |
An individual is appointed to manage
electrical safety within the school or service. They
will be responsible for overseeing the inspection
and testing of electrical equipment and ensuring that
it is carried out by competent internal people or
contractors. |
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| >> |
An effective strategy is in place for
the inspection and testing of electrical equipment
at regular, planned intervals. (This may be carried
out internally by appointed, competent staff or externally
by competent contractors. If the latter is chosen,
it is recommended that there are still one or two
in-house staff trained to carry out one-off tests
when required, such as for new equipment and staff’s
personal equipment. |
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| >> |
That their school or service health
and safety policy indicates whether personal equipment
is allowed and what conditions need to be met. It
must also outline requirements for electrical equipment
belonging to external organisations. |
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| Where the inspection and
testing is carried out internally, ensure the following: |
| >> |
Adequate resources are provided |
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| >> |
Adequate time for training and completion
of the inspection and testing of electrical equipment. |
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| C3
- Employees, research staff and students |
| Employees must cooperate with the University
to enable everyone to comply with key legislation. |
Line
managers
Health and safety manager
School / service health and safety
coordinators / officers
Staff
Research staff
Students
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| >> |
Staff and students must familiarise
themselves with their school or service’s policy
regarding use of personal electrical equipment for
work-based activities or teaching activities. |
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| >> |
Students bringing electrical equipment
into the university for their personal use only must
ensure that it is in good condition and electrically
safe. They must not leave it in shared kitchens in
/university accommodation. |
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| Employees, research staff and students
must: |
| >> |
Before using any electrical equipment,
check to ensure it has an up-to-date PAT test label
and carry out a brief visual check to ensure the equipment
is in good condition |
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| >> |
Report any faults to line manager or
lecturer (the equipment should be taken out of use
immediately, labelled as faulty and, if necessary,
the plug cut off). |
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| >> |
Take care to avoid trailing cables
and ensure that cables are not squashed under furniture,
carpets or anywhere they could be damaged. |
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| >> |
Where extension leads are in use, ensure
only one is used from each socket and that it is not
overloaded. Ensure the lead is fitted with the correct
fuse. Multi-adaptor plugs and coiled drum extension
leads must not be used. |
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| C4
- Procedures, information and training |
| >> |
Schools and services must ensure that
electrical equipment is clearly marked with a sticker
which indicates the date it passed the last test and
inspection, and gives the date when the next check
is due. |
|
Health
and safety manager
School / service health and safety
coordinators / officers
Appointed competent PAT testing person(s) |
| >> |
Systems must be in place to ensure
that staff, research staff and students are aware
of the need to carry out user checks (see C9) before
using electrical equipment and what this entails.
For more information, see
the user checks in the guidance |
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| >> |
If electrical equipment is to be inspected
and/or tested by internal members of staff, then they
need to attend a suitable PAT testing course. |
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| C5
- Risk assessment |
| |
Health
and safety manager
School / service health and safety
coordinators / officers
Relevant trained staff |
| >> |
Ensure risk assessments completed by
competent staff. |
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| C6
- Exposure and health surveillance |
| >> |
If anyone experiences an electric shock,
this must be logged as an accident using the Sentinel
accident reporting system. This should be done
by a relevant trained person for the school or service.
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Sentinel
trained person
Injured person
Health and safety manager
School / service health and safety
coordinators / officers
Union representative |
| >> |
People who have had an electric shock
should always seek medical assistance, even if the
electric shock appears to be relatively minor. |
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| >> |
An accident investigation will be carried
out and key personnel involved. |
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| C7
- Health and safety assistance, competent people and supervision |
| >> |
The individual appointed to manage electrical
safety within the school or service must be competent |
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Deans
Directors
Heads of school services
Health and safety manager
School / service health and safety coordinators / officers
Appointed competent PAT testing
person(s) / contractors |
| >> |
Where the PAT testing is carried out
internally it is important to ensure the people undertaking
this are competent, and have undertaken a suitable
PAT testing course and gained experience in this area. |
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| >> |
If external contractors are used, it
must be ensured that the contractors are competent
and spot-checks are made to ensure that they are undertaking
the testing and inspection correctly, as requested. |
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| C8
- Design, commissioning and installation |
| >> |
Design of any new work areas or building
work must be authorised by Estate Services. |
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Deans
Directors
Heads of school
Heads of service
Estates
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| >> |
Any new electrical equipment which
requires fixed wiring, single or 3-phase should be
installed by contacting Estate Services. |
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| >> |
Estate Services test the fixed electrical
installations (fixed electrical wiring systems) every
five years. |
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| >> |
If any dangerous substances are to
be used then a risk assessment must be carried out
and appropriate control measures implemented where
appropriate eg. suitable portable appliances and equipment |
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| C9
- Statutory inspection and examination |
| There are three types of
inspection and testing, listed below: |
Users
Appointed competent PAT testing
person(s) / contractors |
| >> |
Checks by the user (not recorded unless
a fault is found) |
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| >> |
Formal visual inspections which are
carried out by a competent, appointed person and results
recorded |
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| >> |
Combined inspection and tests (using
a portable appliance tester), carried out by a competent
person or competent contractor. The results are recorded.
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| C10
- Provision of equipment and maintenance |
| >> |
PAT testing equipment must be of a
good standard to ensure compliance with the Electricity
at Work regulations. |
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Appointed
competent PAT testing
person(s) / contractors |
| >> |
Recommended that PAT testing meters
are calibrated annually. |
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| >> |
Machinery and equipment must be suitable
for purpose and maintained in efficient working order,
so that it is in good repair and safe. Ensure machinery
and equipment is serviced and maintained regularly
in accordance with manufacturer's recommendations. |
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| C11
- Personal protective equipment |
| >> |
If PPE equipment is required, it must
be suitable for the job and information, instruction
and training needs to be provided to the wearers. |
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Health
and safety manager
School / service health and safety
coordinators / officers |
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| C12
- Cooperation between employers |
| >> |
Where there is more than one employer,
school or service in the building, it is important
to make sure that arrangements for PAT testing of
electrical equipment are discussed and agreed, especially
where equipment may be shared in central areas. |
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Deans
Directors
Heads of school services |
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| C13
- Emergency planning, contingency plans and emergency actions |
| >> |
If a fire results from an electrical
fault then the fire emergency procedures must be followed. |
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Fire wardens
Staff |
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| C14
- Environmental management and waste disposal |
| >> |
WEEE should be separated from the main
waste stream and not combined with the general waste
in bins or skips. |
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Dean
Head of school / services
Head of cleaning services
|
| >> |
If the electrical equipment was bought
before 13/08/05 and is replaced with new equipment
fulfilling the same function, then the producer of
the new equipment is responsible for the disposal
(recycling) of the old equipment. |
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| >> |
Where electrical equipment was bought
before 13/08/05 and no similar product is bought to
replace it, contact the Estate Services helpdesk and
cleaning services will dispose of it appropriately.
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| >> |
When electrical equipment bought after
13/08/05 is no longer needed, the producer of that
equipment is responsible for its disposal (recycling),
unless the University agrees to take this on at the
time of the sale. |
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| For more information, see
Appendix 5 -Disposing
of waste electrical and electronic equipment |
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| C15
- Security and safekeeping |
| Not applicable |
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| C16
- Dangerous substances and COSHH |
| >> |
If any dangerous substances are to
be used then a risk assessment must be carried out
and appropriate control measures implemented. For
example, where there are combustible dusts or potentially
explosive atmospheres, specific portable appliances
and equipment should be used which are suitable for
this type of environment. |
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Deans
Directors
Heads of school services
Health and safety manager
School / service health and safety coordinators / officers
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| C17
- Reporting mechanism |
| In addition to the labelling
system, whether PAT testing is carried out internally or
by external contractors, it is important that records of
this are kept. The information kept must include: |
Health
and safety manager
School / service health and safety coordinators / officers
Appointed competent PAT testing
person(s) / contractors |
| >> |
A register of all equipment (inventory) |
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| >> |
A record of the tests carried out and
the results obtained |
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| >> |
A record of all faulty equipment and
any repairs made |
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