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Standards

Responsibility: The responsible person (Head of School or Service) retains overall responsibility.


Standard Roles
C1 - Governance
>> Ensure effective means of governing the health, safety, and welfare of employees, students, visitors and contractors in the workplace have been implemented
Deans / heads of service groups
>> Sufficient resources in terms of time and money must be allocated to allow effective management of health, safety, and welfare in the workplace

 
C2 - Health and safety management
>> Effective means for managing health, safety, and welfare in the workplace must be implemented within faculties and services
Deans / heads of service groups

Heads of school / service
>> Ensure sufficient time and resources are allocated to ensure effective management of health, safety, and welfare in the workplace
   
C3 - Employees, research staff and students
>> Must communicate any concerns regarding their workplace to their line manager
Employees

Students

Visitors

Contractors
>> Take reasonable care of themselves and other people affected by their work
>> Must not misuse equipment
>> Cooperate with their employers in meeting their legal obligations
   
C4 - Procedures, information and training
>> Those who will be required to assess the competence of contractors etc must be provided with suitable training and be deemed competent to undertake this duty.
Heads of school / service

Line managers

Employees

Students

Visitors

Contractors
   
C5 - Risk assessment
>> Ensure appropriate assessments for the workplace have been completed
Heads of school / service

Line managers

Employees

Students

Visitors

Contractors
>> Ensure controls identified in the assessment are implemented
>> Ensure assessments are reviewed regularly and when a significant change to the assessed risk has occurred (such as a change in process after accident, etc)
>> Ensure assessments are kept for three years after the activity covered in the assessment has ceased
   
C6 - Exposure and health surveillance
Not applicable
   
C7 - Health and safety assistance, competent people and supervision
>> Ensure suitable and sufficient information is used to carry out the risk assessment
Health & safety managers

Heads of school / service

Line managers
>> Ensure adequate supervision commensurate with the level of competence (taking into account: age, experience, knowledge, and understanding)
   
C8 - Design, commissioning and installation
>> The design and construction of a workplace must meet the requirements of the Workplace (Health, Safety and Welfare) regulations and any associated ACoPs.
Estate services

Designers

Architects

Heads of school / service

Line managers
   
C9 - Statutory inspection and examination
>> Ensure any equipment provided for safety in the workplace is inspected and maintained in accordance with the regulations, and records of this are maintained (for at least three years)
Deans / heads of service groups

Heads of school / service
   
C10 - Provision of equipment and maintenance
>> Ensure appropriate systems for maintenance of the workplace (including equipment) are identified, assessed for their appropriateness and implemented
Deans / heads of service groups

Heads of school / service

Line managers
>> Ensure appropriate equipment is provided that is fit for purpose, regularly inspected, and adequately maintained
   
C11 - Personal protective equipment
>> Ensure PPE has been identified as fit for the purpose it is intended and this has been assessed and recorded
Heads of school / service

Line managers

Employees

Students

Visitors

Contractors
>> Ensure PPE is in good condition and maintained where necessary (records of maintenance must be kept)
   
C12 - Cooperation between employers
>> Ensure cooperation, communication and coordination between all parties sharing a workplace
Heads of school / service

Line managers
>> Ensure an employer is identified as the party responsible for a workplace or equipment and that they take ownership of issues relating to meeting the requirements of the regulations (such as housekeeping, maintenance etc.)
   
C13 - Emergency planning, contingency plans and emergency actions
>> Contingency plans, as determined by a risk assessment, must be prepared to ensure the health, safety, and welfare of employees, students, contractors and visitors in the workplace (for example, in the event of essential services such as water, heating, cooling or power failing)
Heads of school / service

Line managers
   
C14 - Environmental management and waste disposal
>> Waste must be disposed of in accordance with University standards and guidance in order to meet the requirements of environmental legislation and best practices
Heads of school / service

Line managers
>> Systems must be put in place to ensure a high standard of housekeeping is maintained so that waste is not allowed to accumulate and the workplace is kept clean
   
C15 - Security and safekeeping
Not applicable
   
C16 - Dangerous substances and COSHH
>> Hazardous substances used in the workplace must be assessed in accordance with the COSHH regulations
Heads of school / service

Line managers
   
C17 - Reporting mechanism
>> All accidents, incidents and near misses must be reported via the University online reporting system (sentinel)
Heads of school / service

Line managers

Employees

Students

Visitors

Contractors