| Standard |
Roles |
| C1
- Governance |
| >> |
Ensure effective governance of manual
handling. |
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Deans
Directors |
| >> |
Allocate resources in terms of time
and money for the heads of schools and services, and
safety personnel to carry out their duties. |
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| C2
- Health and safety management |
| Schools and services are
responsible for ensuring that manual handling activities
are managed safely, which should include: |
Deans
Directors
Heads of school / service
Health and safety manager
School / service health and safety
coordinators / officers
Appointed competent PAT testing person
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| >> |
Ensuring relevant staff attend the
appropriate manual handling safety training courses.
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| >> |
Wherever possible, students must not
be asked to carry out manual handling tasks. However
if it is a necessary component of their coursework,
this must be risk assessed. Weights
lifted must be within recommended weight guidelines
and tasks must be well-managed (students should not
normally be involved in lifting activities that require
a specific manual handling risk assessment.) |
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| >> |
Completing individual staff or student
risk assessments, where appropriate. |
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| >> |
Ensuring that staff carrying out these
risk assessments have had suitable training to enable
them to complete these assessments competently. |
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| >> |
Providing adequate time and resources
to enable these risk assessments, and any recommended
control measures, to be carried out and monitored.
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| >> |
Ensuring that any lifting equipment
purchased is appropriate for the task and well maintained. |
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| >> |
Ensuring that hoists and lifting equipment
are logged with the University insurance contact,
to enable statutory examination and inspections to
be carried out by the insurance company at the required
intervals. |
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| >> |
Monitoring risk assessments to ensure
that they are adequate and up-to-date. |
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| C3
- Employees, research staff and students |
| >> |
Must be made aware of their responsibility
to look after their own safety and that of others,
who may be affected by their work. |
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Line
managers
Health and safety manager
School / service health and safety coordinators / officers
Staff
Research staff
Students
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| >> |
Familiarise themselves with the relevant
risk assessments for the manual handling activities
they undertake. |
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| >> |
Follow any written safe working practices. |
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| >> |
Not misuse or interfere with any equipment
provided to assist with manual handling activities.
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| >> |
If staff have any personal health conditions
that may make them more susceptible to injury from
manual handling activities, they should report them
(in confidence) to the occupational health service
Human Resources or their line manager. An individual
risk assessment will then be completed. |
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| >> |
Where some coursework involves manual
handling, students should report to their lecturer
any personal health conditions which may make them
more susceptible to injury from manual handling activities.
An individual risk assessment will then be completed,
where appropriate. |
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| >> |
Staff, research staff and students
who are pregnant must inform their line manager or
lecturer as soon as possible, to enable an individual
risk assessment to be completed, where necessary.
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| >> |
Must raise any issues or concerns regarding
manual handling activities with their line manager
or lecturer, school/service health and safety co-ordinator
or Officer |
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| C4
- Procedures, information and training |
| >> |
General risk assessments and more detailed
manual handling risk assessments must identify where
staff require training in lifting techniques or in
the use of specialist equipment, and set a timescale
for action. (health and safety services provide training
for office-based staff (optional at the request/discretion
of manager) and also a compulsory practical course
for those whose job involves a significant amount
of manual handling. Refresher training, for the latter
is required every three years.) |
|
Line
managers
Health and safety manager
School / service health and safety
coordinators / officers
Relevant trained risk assessors
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| >> |
Details of any in-house school or service
training, eg. on using equipment, must be recorded.
Records of formal training courses provided by health
and safety services will also be kept on the University
SAP system. |
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| >> |
Ensure that staff carrying out these
risk assessments have had suitable training to enable
them to complete these assessments competently. |
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| >> |
Staff, research staff and students must
be made aware of the weights of items, especially
those which are particularly heavy or lifted regularly. |
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| >> |
A number of safe working procedures
(SWPs) have been produced for various handling tasks,
eg. offices and laboratories. The SWPs will soon be
available on this website, however, they are generic
and may need to be adapted slightly to suit the specific
needs of the school or service. |
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| >> |
The school or service may need to write
a specific safe working procedure for certain tasks
(especially if it is high risk or there are a number
of steps involved.) This specific SWP should include
step by step instructions on how to carry out the
task, identifying any key stages. |
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| C5
- Risk assessment |
| >> |
Manual handling hazards need to be
included in activity-based assessments. Existing control
measures need to be included and any improvements
prioritised and implemented. See
guidance on standard risk assessment |
|
Health
and safety manager
School
/ service health and safety coordinators / officers
Relevant trained risk assessors
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| >> |
Individual risk assessments for staff
or students with personal health conditions, which
may make them more susceptible to injury from manual
handling activities, must be completed, where appropriate.
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| >> |
Ensure risk assessments completed by
competent staff. |
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| C6
- Exposure and health surveillance |
| >> |
If staff have any personal health conditions
that may make them more susceptible to injury from
manual handling activities, they should report them
to the occupational health service (in confidence),
Human Resources or their line manager. An individual
risk assessment will then be completed |
|
Occupational
health service
Human resources
Line manager
Lecturers
Staff
Research staff
Students
|
| >> |
Where some manual handling is involved
in coursework, students should report to their lecturer
any personal health conditions which may make them
more susceptible to injury from manual handling activities.
An individual risk assessment will then be completed,
where appropriate. |
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| >> |
Staff, research staff and students
who are pregnant must inform their line manager or
lecturer as soon as possible, to enable an individual
risk assessment to be completed, where necessary. |
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| C7
- Health and safety assistance, competent people and supervision |
| >> |
Relevant staff need to be trained in
completing risk assessments, including manual handling
risk assessments, where appropriate. (See
C4) |
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Deans
Directors
Head of school / services
Health and safety manager
Health and safety services
School / service health and safety
coordinators / officers |
| >> |
Health and safety services will provide
specialist advice, regarding specific hazardous manual
handling activities, where required. |
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| >> |
Health and safety services have suitably
trained manual handling trainers who provide University
manual handling training courses. |
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| C8
- Design, commissioning and installation |
| >> |
If a mechanical lifting device eg.
hoist is planned to be installed, both Estate Services
and health and safety services must be consulted.
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|
Deans
Directors
Head of school / services
Health and safety manager
Health and safety services
School / service health and safety
coordinators / officers
Estate Services |
| >> |
Refurbishment of buildings must be authorised
by Estate Services, who will consult appropriately
with health and safety services. |
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| C9
- Statutory inspection and examination |
| >> |
Hoists must be clearly marked to indicate
their safe working loads. |
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Deans
Directors
Head of school / services
Health and safety manager
School / service health and safety
coordinators/ officers
|
| >> |
Before lifting equipment is put into
service for the first time, it must be thoroughly
examined for any defect (unless it has not been used
before and has an EC declaration of conformity). There
must also be a thorough examination after installation. |
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| >> |
Lifting equipment and its accessories
must have an annual inspection, or every six months
if it is used for lifting people. This will be carried
out by the University's insurance company so it is
important that this equipment is logged with the University's
insurance contact. |
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| >> |
Records of insurance inspection certificates
to be kept by the school or service |
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| C10
- Provision of equipment and maintenance |
| >> |
Where equipment is provided to assist
with lifting activities, this needs to be suitable
for the purpose. |
|
Deans
Directors
Head of school / services
Health and safety manager
School / service health and safety
coordinators / officers |
| >> |
Visual checks on the condition of trolleys
etc should be carried out on an ongoing basis and
any faults reported. |
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| >> |
Regular planned inspections should
be completed for trolleys, wheel castors etc and documented.
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| >> |
Hoists and lifting equipment need regular
planned maintenance. |
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| C11
- Personal protective equipment |
| >> |
If PPE equipment is required, this
needs to be suitable for the job. Information, instruction
and training should be provided to the wearers. |
|
Health
and safety manager
School / service health and safety
coordinators / officers |
| >> |
Any PPE provided needs to be well maintained,
kept in an efficient state and replaced or cleaned
as appropriate. |
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| C12
- Cooperation between employers |
| >> |
Where agency staff are employed in
roles which involve a significant amount of manual
handling, it is important to ensure they have been
given appropriate manual handling training by the
agency before they undertake work at the University. |
|
Deans
Directors
Head of school / services
Health and safety manager
School / service health and safety
coordinators / officers |
| >> |
Agency staff must then be given on-the-job
training relevant to the University, including an
explanation of general health and safety arrangements,
risk assessments, safe working procedures etc |
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| C13
- Emergency planning, contingency plans and emergency actions |
| Not applicable |
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| C14
- Environmental management and waste disposal |
| Not applicable |
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| C15
- Security and safekeeping |
| Not applicable |
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| C16
- Dangerous substances and COSHH |
| Not applicable |
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| C17
- Reporting mechanism |
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Sentinel
trained person
Injured person
Health and safety manager
School / service health and safety
co-ordinators / officers
Union representative |
| >> |
An accident investigation will be carried
out and key personnel involved. |
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