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Secretariat

Committees of the University

Committees of the Council
Council (opens a separate page)
Animal Welfare and Ethical Review Committee
Audit and Risk
Equality and Inclusion
Gift Acceptance Committee
Grievance Committee
Health and Safety
Nominating and Governance Committee
Remuneration
Strategy and Investment
Student Discipline
Student Health and Conduct
University Research Ethics Committee

Committees of the Senate
Senate (opens a separate page)
Applications
Graduate Board
Research and Innovation Board
Taught Student Education Board
Taught Student Recruitment Committee
University Special Cases Committee

Committees of the Court
Court (opens a separate page)
Honorary Degrees

Executive Committee
University Executive Group

Other Committees
Employment Security Review Group
Professorial and Higher Academic-Related Staff Salaries

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Committees of the Council

Animal Welfare and Ethical Review Committee

Terms of Reference
1.   To promote the welfare of animals held or used by the University under the Animals (Scientific Procedures) Act 1986 and, in particular

(a)  to advise staff dealing with animals on all matters concerning animal welfare – covering in particular the acquisition, accommodation, care and use of animals;

(b)  to promote awareness of animal welfare and the 3Rs (the replacement, reduction and refinement of animal experimentation);

(c)  to review management and operational processes for monitoring and reporting on the welfare of animals housed or used in the University, for following up any issues arising and for training staff who work with animals;

(d)  to follow the development and outcome of projects carried out in the University, taking into the account the effect on the animals used, and to identify and advise on elements that could contribute further to the 3Rs;

(e)  to advise where appropriate on re-homing schemes, including the appropriate socialisation of animals to be re-homed;

(f)   to promote a culture of animal care within the University, supporting named persons and other staff dealing with animals as appropriate.

2.   To provide independent ethical advice to the Establishment Licence Holder, particularly with respect to new project licence applications and amendments to existing licences - in both cases with reference to the likely cost to the animals, the expected benefit of the work and how these consideration balance.

3.   To monitor the University’s compliance with the Animals (Scientific Procedures) Act 1986, and to report at least annually to the Council.

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Audit and Risk Committee

Constitution
1. The Council has established a committee of Council know as the Audit and Risk Committee.

Membership
2. The Committee and its Chair shall be appointed by the Council, from among its own members, and must consist of members with no executive responsibility for the management of the University. There shall be no fewer than three members; a quorum shall be two members. The Chair of the Council may not be a member of the Committee. Members should not have significant interests in the University.

3. At least one member shall have recent relevant experience in finance, accounting or auditing. The Committee may, if it considers it necessary or desirable, co-opt up to three members with particular expertise; co-opted members need not be members of the Council.

4. The membership of the Committee for 2016-17 is as follows:

  Member since Current term of office
Mr Ed Anderson (Chair) 2007 (Chair since 2013) 2016-19
Mrs Liz Barber 2016 2016-19
Mr Nigel Foster 2009 2014-17
Mr Paul Gittins 2015 2015-17
Mr Roger Marsh 2013 2016-19
Mr Geoff Potter 2013 2014-17

Attendance at meetings
5. The Chief Financial Officer, the Vice-Chancellor and representatives from the internal and external auditors shall normally attend meetings where business relevant to them is to be discussed. However, at least once a year the Committee shall meet with the external and internal auditors without any officers present.

Frequency of meetings
6. Meetings shall normally be held five times each financial year. The external or internal auditors may request a meeting if they consider it necessary.

Authority
7. The Committee is authorised by Council to investigate any activity within its terms of reference. It is authorised to seek any information it requires from any employee and all employees are required to co-operate with any request made by the Committee.

8. The Committee is authorised by the Council to obtain outside legal or other independent professional advice and to secure the attendance of non-members with relevant experience and expertise if it considers this necessary, normally in consultation with the Vice-Chancellor or Pro-Chancellor. However, it may not incur direct expenditure in this respect in excess of £10,000, without the prior approval of the Pro-Chancellor.

9. The Committee shall review the audit aspects of the draft annual financial statements. These aspects will include the external audit opinion, the statement of Council's responsibilities, the statement of internal control and any relevant issues raised in the external auditors' management letter. The Committee shall confirm with the internal or external auditors that the effectiveness of the internal control system has been reviewed, and comment on this in its annual report to the Council.

Terms of Reference
10. The terms of reference of the Committee are as follows:

(a) To advise the Council on the appointment of the external auditors, the audit fee, the provision of any non-audit services by the external auditors and any questions of resignation or dismissal of the external auditors.

(b) To discuss with the external auditors, before the audit begins, the nature and scope of the audit.

(c) To discuss with the external auditors any problems and reservations arising from the interim and final audits, including a review of the management letter incorporating management responses, and any other matters the external auditors may wish to discuss (in the absence of management where necessary).

(d) To consider and advise the Council on the appointment and terms of engagement of the internal audit service, the audit fee, the provision of any non-audit services by the internal auditors and any questions of resignation or dismissal of the internal auditors.

(e) To review the internal auditors’ audit risk assessment, strategy and programme; to consider major findings of internal audit investigations and management's response; and promote co-ordination between the internal and external auditors. The Committee will ensure that the resources made available for internal audit are sufficient to meet the institution’s needs (or make a recommendation to the Council as appropriate).

(f) To keep under review the effectiveness of risk management, control and governance arrangements, and in particular review the external auditor's management letter, the internal auditors’ annual report, and management responses.

(g) To review annually the University's risk appetite statement, institutional risk register and other risk registers as it considers appropriate, and to advise the Council on any issues arising, including any further action needed to mitigate particular risks.

(h) To monitor the implementation of agreed audit-based recommendations, from whatever source.

(i) To ensure that all significant losses have been properly investigated and that the internal and external auditors, and where appropriate the HEFCE Accounting Officer, have been informed.

(j) To oversee the institution’s policies on fraud and irregularity, including being notified of any action taken under that policy.

(k) To satisfy itself that satisfactory arrangements are in place to promote economy, efficiency and effectiveness.

(l) To satisfy itself that satisfactory arrangements are in place for the management and quality assurance of data submitted to the Higher Education Statistics Agency, the HEFCE and other funding bodies.

(m) To receive any relevant reports from the National Audit Office and its equivalents in Scotland, Wales and Northern Ireland, the funding councils and other organisations.

(n) To monitor annually the performance and effectiveness of external and internal auditors, including any matters affecting their objectivity, and to make recommendations to the Council concerning their re-appointment, where appropriate.

(o) To consider elements of the annual financial statements in the presence of the external auditor, including the auditor’s formal opinion, the statement of members’ responsibilities and the statement of internal control, in accordance with the HEFCE Account Direction.

(p) In the event of the merger or dissolution of the institution, to ensure that the necessary actions are completed, including arranging for a final set of financial statements to be completed and signed.

(q) To monitor and review the satisfactory discharge of the Council's obligations as set out in the schedule of assurance codifying the Council's specific responsibilities.

(r) As may be requested from time to time by the Council, to monitor arrangements for the implementation or execution of policy decisions and processes, major initiatives and projects, and to advise the Council on any action needed.

Reporting procedures
11. The minutes of the meetings of the Committee shall be circulated to all members of the Council.

12. The Commitee must prepare an annual report covering the institution's financial year and any significant issues up to the date of preparing the report. The report shall be addressed to the Council and the Vice-Chancellor, and shall summarise the activity for the year. It shall give the Committee's opinion of the adequacy and effectiveness of the University's arrangements for the following

- risk management, control and governance (including the accurancy of the statement of internal control included with the annual statement of accounts)
- economy, efficiency and effectiveness (value for money)

and respecting discharge of the Council's obligations and responsibilities.

13. This opinion shall be based on the information presented to the Committee. The Committee's annual report will normally be submitted to the Council before the members' responsibility statement in the annual financial statements are signed.

Clerking arrangements
The secretary to the Committee will be the Secretary to the Univerity.

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Equality and Inclusion Committee

Terms of Reference

The role of the University’s Equality and Inclusion Committee is to provide leadership on strategic matters relating to equality and inclusion which supports our mission to be a beacon of excellence in the sector and strengthens the University's core value of inclusiveness.  It involves overseeing the development and implementation of the University’s Equality and Inclusion Strategy and providing direction on policy development, guidance and good practice to ensure that the University meets its statutory obligations and assures the Council that the University is discharging its equality and inclusion responsibilities effectively.  To this end the responsibilities of the Committee are:

    • • To assure, advise and make recommendations to Council on the Equality and Inclusion Strategy.
    • • To review the University’s governance, management and monitoring framework for equality and inclusion to ensure that they are comprehensive and fit for purpose.
    • • To oversee institutional compliance with all relevant equality legislation.
    • • To oversee the implementation of good practice, innovation and flexibility in the delivery of the equality and inclusion agenda through all University functions and activities.
    • • To review any changes to the University’s equality and inclusion policies and procedures.
    • • To promote good campus relations between different groups of staff, students and visitors to the University.
    • • To receive assurance from each Faculty and key Services that it is locally implementing the University’s Equality and Inclusion Strategy.
    • • To commission, advise and act upon recommendations by Faculties and Services relating to equality and inclusion issues which require cross-faculty or University wide action.
    • • To raise awareness and increase the profile of the Equality and Inclusion Strategy across the University .

    Membership
    The Vice-Chancellor (in the chair)
    The Deputy Vice-Chancellor: Student Education (or nominated representative)
    A lay member of the Council: Dr Yvette Oade

    Executive Deans of Faculties (or nominated representatives):
    Arts, Humanities & Cultures- Professor Frank Finlay
    Biological Sciences - Professor John Ladbury
    Business - Professor Peter Moizer
    Education, Social Sciences & Law - Professor Jeremy Higham
    Engineering - Professor Peter Jimack
    Environment - Professor Andrew Dougill
    Mathematics & Physical Sciences - Professor Stephen Scott
    Medicine & Health - Professor Andrea Nelson

    LUU Equality & Diversity Officer - Ms Emma Healey
    LUU Staff representative - Ms Antonia Frezza
    Director of Human Resources (or nominated representative) - Mrs Francesca Fowler and Mrs Linda Mortimer-Pine
    Director of Facilities Management (or nominated representative) - Mr Ian Robertson
    Director of Communications (or nominated representative)
    Three trade union representatives (one nominated by each of the three recognised unions):
    UCU - Dr Briony Thomas
    Unison - Mr Lee Bryan
    Unite - Mrs Linda Forbes
    Representative from the Student Education Service - Mr Robert Partridge
    Representative from the staff networks - to be confirmed
    Members elected by and from the Faculties - Dr Ghazala Mir (2014-2017), one vacancy
    Co-opted member - Professor Anna Lawson

    The Committee shall have the power to co-opt such additional members as are necessary for the conduct of its business.

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    Gift Acceptance Committee

    Terms of Reference
    1. To ensure that the University operates effective, systematic and proportionate systems for research into donations offered to - or potentially to be solicited by - the University.

    2. For each case brought to the Committee in accordance with the Gift Acceptance Policy,

    (a) to consider strategic, financial, legal, ethical and reputational issues associated with the gift or proposed gift;
    (b) to determine whether the gift in question may be accepted or, as the case may be, the proposed gift solicited or whether it should be referred to the full Council for decision.

    Membership
    The Pro-Chancellor (in the Chair)
    Three lay members of the Council: Mrs Caroline Johnstone, Geoff Potter and Quentin Woodley
    The Deputy Vice-Chancellor: Student Education
    A member of the University Senate (Professor Christopher Megone)

    In attendance
    The Vice-Chancellor
    The Chief Financial Officer
    The University Secretary
    The Director of Development
    The Head of Campaigns

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    Grievance Committee

    Terms of Reference
    In the event that a grievance brought by a member of staff cannot be disposed of informally in accordance with paragraph 32(5) of Statute VII, to:

    (a) consider whether such grievance is well-found;

    (b) inform the Council whether the grievance is or is not well-found and if it is well-found to make such proposals for the redress of the grievance as it sees fit;

    in accordance with the provisions set out in Statute VII and Ordinance XXII.

    Membership
    Chair (Professor Claire Honess)
    A lay member of the Council (Mrs Caroline Johnstone)
    A member of the academic staff nominated by the Senate (Professor Philip Mellor)

    Members of the Grievance Committee are appointed by the Council.

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    Health and Safety Committee

    Terms of Reference
    1. To monitor the University’s arrangements for the management of health and safety via

    • reports from Wellbeing, Safety and Health Services

    • reports on any untoward incidents carrying a major risk to health and safety

    • reports on any enforcement action served on the University by the Health and Safety Executive or any other regulatory body

    • other reports as necessary from the Director of Well-being, Safety and Health and/or the Head of Health and Safety Services

    • reports on issues of significance from Faculty or Service health and safety committees, biological safety or radiation protection committees, or directly from Deans/Heads of Schools and Services.

    2. To discuss issues of health and safety policy and practice raised by the trade unions.

    3. To consider and initiate proposals to add to or amend the University’s health and safety policies and procedures (1)

    4. To review the scope of the University’s health and safety arrangements to ensure that they are comprehensive and complete and that accountability for different responsibilities is clear; and to approve the disposition of health and safety responsibilities.

    5. To report as appropriate to the Council on routine business and monitoring performance, and to alert it to any accidents or incidents posing major risks.

    (1) Significant changes or additions to policies require the approval of the Council, but the Committee is authorised to resolve other changes and additions


    Membership
    The Vice-Chancellor - in the Chair, ex-officio

    A nominee of the Council: Mr Paul Gittins (2016-2019)

    The Executive Deans of the Faculties (or, should the Dean be unavoidably detained on other business, his/her nominee)

    Trade Union Representatives:
    UNITE x 3
    UCU x 3
    UNISON x 3

    Nominees of the Students’ Union: Jamie Ali (Community Officer) and 1 PGR student (to be confirmed)

    The power to co-opt one or two specialist academics

    In attendance:
    Director of Well-being, Safety and Health
    Director of Human Resources
    Director of Facilities Management
    University Secretary
    Head of Health and Safety Services
    Occupational Health Physician

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    Nominating and Goverance Committee

    Terms of Reference
    Nominations
    1. To bring forward nominations to the Council to fill vacancies for:
    (a) lay members of the Council;
    (b) members of standing Committees of the Council;

    2. To submit to the Court recommendations to fill vacancies for:
    (a) members of the Court in the category co-opted by the Court;
    (b) up to two members of the Court, being retired members of the staff of the University who, within the five-year period preceding their retirement, have held office within the University either as a Pro-Vice-Chancellor or as a Dean.

    3. In putting forward nominations to fill vacancies in categories 1(a) and 2(a), the Committee shall have regard to the need to draw members from a wide variety of backgrounds. In this connection, it shall
    (a) invite all members of the Council and the Court annually to submit nominations for the Committee's consideration; and
    (b) canvass widely for suggestions, both by means of notices in the Reporter, on the University's website and by means of direct approaches to various local and regional organisations.

    4. The Committee shall have regard also to the need to strike a balance between rotation and continuity in the membership of the Council and the Court and shall take into account any policy adopted by the Court or the Council from time to time regarding length of service. With respect to the Council in particular, the Committee shall also have regard to the need for succession planning.

    5. The Committee shall operate on the principle that appointments of lay members to the Council are made on the basis of merit, seeking always to achieve a balance of relevant skills and backgrounds on the Council. In particular, the Committee shall have regard to the need to draw members from a wide variety of backgrounds (reflecting the diversity of the communities which the University serves) and ensure that the Council has within its membership an appropriate balance and mix of experience and expertise, covering such areas (although not necessarily all such areas) as corporate leadership, audit and risk management, accounting or financial services, commerce, retail and other customer-focused sectors, human resources and change management, compliance and regulation (including health and safety), property management and development, manufacturing and technology, the law, health, education, the public sector, the charitable and not-for-profit sectors, strategy development, sustainability and communications and the media such that the Council can effectively discharge its functions as the governing body of a large, complex and accountable academic organisation with charitable status and in receipt of public funds.

    6. The Committee shall report in writing to the Council and the Court as appropriate, and each report shall include a list of organisations consulted by the Committee during its deliberations over the past year.

    Governance
    7. In between triennial reviews of governance, the Committee shall take the opportunity annually to reflect on the Council's ways of working to identify improvements that can be made to enhance the effectiveness of the governing body. It will send forward recommendations accordingly to the Council.

    Membership
    The Pro-Chancellor (Chair)
    The Vice-Chancellor
    The Deputy Vice-Chancellor or a Pro-Vice-Chancellor
    Three lay members appointed annually by the Council: Ed Anderson, Neil Clephan and Caroline Johnstone

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    Remuneration Committee

    Terms of Reference
    1. In the light of comparative information on salaries and other benefits and conditions of service in the sector, to review annually and to determine the remuneration of the Vice-Chancellor and other members of the University Executive Group.

    2. To receive appropriate information on additional income accruing to the Vice-Chancellor and other members of the University Executive Group.

    3. To note annually any salary increases which take a member of staff's total remuneration package above £100,000, whether as an explicit retention decision or otherwise.

    4. To note annually recruitment involving total remuneration packages above £100,000.

    5. Taking into account both the University's interests and the public interest, to advise the Council on any proposed severance settlement for the Vice-Chancellor; to approve any proposed severence settlements for other members of the University Executive Group; and to note severance settlements for other members of staff whose total remuneration package is over £100,000.

    6. To report annually to the Council.

    7. To review its terms of refenence annually.

    Membership
    Chair: appointed by the Council

    The Pro-Chancellor
    The Vice-Chancellor (except for the consideration of his own remuneration)
    Three nominees of the Council:
    Ed Anderson (2016-2019)
    Caroline Johnstone (2016-19)
    Amanda Mellor (2016-2019)

    In attendance (except for consideration of their own remuneration): the Director of Human Resources

     

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    Strategy and Investment Committee

    Terms of Reference
    1. To monitor the development and implementation of the University's strategy, and to advice the Council accordingly.

    2. To advise the Council on major investment decisions.

    3. To advise the Council on such other matters as may be referred to the Committee by the Council, the Pro-Chancellor or the executive team.

    Membership
    The Deputy Pro-Chancellor (in the Chair)
    Up to four other members of the Council, to be appointed by the Council: Mrs Liz Barber, Mr Nigel Foster, Mr Roger Marsh and Mr Geoff Potter

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    Committee on Student Discipline

    Terms of Reference
    To determine for and on behalf of the Council cases of student discipline and to decide upon the imposition of penalties.

    Membership
    Chair, Appointed by the Council - Professor Jeremy Higham
    3-5 Members

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    Committee on Student Health and Conduct

    Terms of Reference
    To determine for and on behalf of the Council cases that call into question either a student’s health and/or fitness to practise professionally, which have been referred to the Committee by the Schools of Medicine, Dentistry or Healthcare or elsewhere if the programme leads to a registrable qualification in other clinical professions.

    Membership
    Chair, Appointed by the Council - Mrs Norma Martin Clement
    3-5 Members

    One Member shall be a fully registered practitioner in the profession for which the student is studying.

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    University Research Ethics Committee

    Terms of reference
    1. To consider matters of general principle and policy on research ethics, and as necessary to refer such matters to the Council following appropriate consultation.

    2. To consider approval for proposals that include research with significant ethical dimensions, in particular that involving human subjects; data pertaining to human subjects; and research with the potential for an adverse impact upon the physical environment.

    3. To provide a framework of delegated authority within which the likely benefits of research, particularly that outlined above, can be considered in relation to the potential risks, and within which research will be conducted in accordance with the law, with University values, and with the highest standards of academic and professional integrity.

    4. To consider issues of general policy and practice related to practical procedures on human subjects and biological samples that are used for teaching purposes.

    Membership
    Ex-Officio members
    Chair - Deputy Vice-Chancellor: Research and Innovation (Professor Lisa Roberts)

    The Chair of each of the five faculty-level research ethics committees:
    - Medicine & Health (Dr Janet Holt)
    - Biological Sciences (Professor Edward White)
    - Engineering, Mathematics & Physical Sciences (Dr Dawn Groves)
    - Education,Social Sciences and Law, Environment and Business (Dr Kahryn Hughes)
    - Arts, Humanities and Cultures (Dr Kevin Macnish)

    Research Ethics Senior Training and Development Officer (Dr Alice Temple)
    A representative of the Graduate Board (Dr Michael Spencer)
    A representative of the Taught Student Education Board (Dr Kenny McDowall)
    The Chair of the Research Ethics Training and Development Steering Group (Dr Kevin Macnish)
    The Director of the Interdisciplinary Ethics Applied Centre (Professor Christopher Megone)
    Two lay members, nominated by the Council (Mr Anthony Conway and Professor John Double)
    One member nominated by the Leeds University Union (Jack Palmer (Union Affairs Officer))

    In attendance
    Head of Research and Innovation Support, Faculty of Medicine & Health (Mrs Clare Skinner)
    The Senior Research Ethics Administrator, Research & Innovation Service (Ms Jennifer Blaikie)
    A representative of the postgraduate student body (Ms Sarah Mawby)

    The Committee shall have the power to co-opt such additional members as are necessary for the conduct of its business.

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    Committees of the Senate

    Committee on Applications

    Terms of Reference
    Acting on behalf of the Senate to:

    1. consider and resolve appeals against the decision of their examiners lodged by candidates registered upon taught programmes of study, the taught elements of combined taught/research programmes or the taught elements of research degrees;

    2. consider, resolve and, where appropriate, impose penalties on candidates for taught and research degrees against whom a case of cheating or other forms of academic malpractice has been made.

    Membership
    2 Chairs, appointed by the Senate, one to lead on appeal cases (Professor Mitch Waterman, to 31 July 2018) and one to lead on academic malpractice cases (Mrs Norma Martin Clement, to 31 July 2019)
    Deputy Chair, appointed by the Senate, to substitute for the Chair if he/she is unavailable (Professor Mike McPherson (to January 2018)
    The Pro-Deans for Student Education
    The Faculty Directors of Postgraduate Research Studies
    4 nominees of the Senate:
    Dr Indira Banner (to 31 July 2020)
    Dr Tony Ellis (to 31 July 2020)
    Mr Nick Taylor (to 31 July 2020)
    Professor Mike McPherson (to 31 July 2020)
    Up to 3 co-opted members

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    Graduate Board

    Terms of Reference
    1. To give advice and make recommendations to the Senate and Council on the University’s strategy in relation to postgraduate research degrees;

    2. To formulate and implement policy and procedures with regard to all research degrees and higher doctorates, including those offered in collaboration with other institutions including those accredited by affiliation;

    3. To administer all research degrees governed by Ordinance X*, and higher doctorates governed by Ordinance XII, in consultation with the Taught Student Education Board where taught modules form part of a research degree programme;

    4. To ensure the maintenance of quality and standards for research degree programmes and the provision of training for staff and postgraduate researchers (PGRs);

    5. To establish Groups to determine appeals from PGRs and to receive, for information, details of the decisions made by Appeal Groups;

    6. To communicate with the Taught Student Education Board and the Research Board where issues of common interest are concerned;

    7. To forward to the University Executive Group recommendations involving significant resource implications;

    8. To identify, promote and facilitate innovative approaches to skills development and training;

    9. To lead the strategic development and enhancement of Faculty Graduate Schools and their promotion within the University and externally;

    10. To consult with, and receive reports from, Faculty Graduate School Committees and appropriate authorities within the accredited institutions;

    11. To delegate authority to the relevant Groups of the Board to take action (a) to ratify examination results for research degrees and higher doctorates and to award such degrees and (b) confer them in absentia, where requested by the candidate;

    12. To recommend to the Senate amendments to Ordinances relating to research degrees including the introduction of new degree awards;

    13. To consider, and approve where appropriate**, (a) amendments to the regulations for research degrees, (b) the introduction of new programmes of study and (c) amendments to programmes of study;

    14. To have an oversight of all matters which relate to the needs of PGRs, in consultation with other bodies where appropriate;

    15. To liaise with the Leeds University Union and other relevant student bodies and to support PGR activities by appropriate measures;

    16. With the Group on Scholarships, Studentships and Prizes (GoSSP) and the Postgraduate Research Development Funding Group, to have oversight of all scholarships and funding relating to PGRs, including liaison with Research Councils and external sponsors and to determine and implement policy on University funded scholarships for PGRs.

    * all research degrees now governed by Ordinance X
    ** in those cases where there are significant resource implications the Board will forward a recommendation to the University Executive Group for consideration.

    Membership
    Chair: Dean for Postgraduate Research Studies (Professor Claire Honess)

    Ex-Officio members
    The Deputy Vice-Chancellor: Research and Innovation (Professor Lisa Roberts)
    The Deputy Vice-Chancellor: Student Education (Professor Tom Ward)

    The Faculty Directors of Postgraduate Research Studies (who will also be the Chair of the Faculty Graduate School Committee):
    Dr Robert Jones (Arts)
    Dr Michael Spencer (PVAC)
    Dr Dan Coffey (Business)
    Mr Stuart Lister (ESSL)
    Professor Pippa Chapman (Environment)
    Professor Alan Berry (Biological Sciences)
    to be confirmed (MaPS)
    Professor Richard Hall (Engineeing)
    Professor Robert Ariens (Medicine and Health)

    Two student representatives (ex officio):
    The Education Officer of the Leeds University Union (Melissa Owusu)
    A PGR student representative appointed by the LUU

    4 elected members
    2 members elected by and from the Senate – 2 vacancies
    2 members elected by and from the Faculties – Professor Frans Muller (2015-2018), Dr Jelena Havelka (2016-2019)

    Representative of the Taught Student Education Board - Dr Kenny McDowall

    Chairs the Groups/Committees of the Board:
    Dr Ingrid Sharp (2016-2019) (Examinations Group)
    Dr Michael Spencer (2014-2017) (Programmes of Study and Audit Group)
    Professor Richard Hall (2014-2017) (Scholarships, Studentships and Prizes)

    Representatives from Accredited Institutions
    A representative from York St John University (to be confirmed)
    A representative from Leeds Trinity University (Professor Graham Roberts)


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    Research and Innovation Board

    Terms of Reference
    1. To give advice and make recommendations to the Senate and Council on the University’s strategy on research and innovation and the achievement of its research and innovation objectives.

    2. To receive from Faculty Research and Innovation Committees recommendations concerning research and innovation which require cross-faculty or university-wide action and advise on appropriate action.

    3. To set targets for research and innovation performance which are consisten with those of individual Schools or Institutes and of Faculties and monitor, in conjunction with Faculties, performance against those targets.

    4. To consider and communicate the implications of changes in the external research and innovation policy landscape and environment.

    5. To identify new opportunities for funding for research or innovation and to stimulate responses to those opportunities.

    6. To promote the development of research and innovation partnerships and engagement with society.

    7. To encourage interdisciplinary activity.

    8. To encourage the development of researchers and research leaders;

    9. To maintain an overview of the quality of research in the University and its integrity.

    10. To stimulate increased impact and exploitation of the University's research output.

    11. To identify future patterns of research or innovation activity in the University and to make recommendations concerning the infrastructure which will be necessary to support them.

    12. To use such funds as are made available to support and promote initiatives in the enhancement of research and innovation activities.

    Membership
    Deputy Vice-Chancellor: Research and Innovation (in the Chair)
    The Pro-Deans for Research and Innovation (ex officio)
    Associate Pro-Vice-Chancellor (Professor Andy Gouldson)
    Director of Research and Innovation Development - Dr Ceri Williams
    Director of Commercialisation - Mr Andy Duley
    Dean of Postgraduate Research Studies - Professor Claire Honess
    Two members elected by the Senate: Professor Adam Crawford (2015-2018) and 1 vacancy
    Two members elected by the Faculties: 2 vacancies
    Representatives from the Library, IT and SDDU

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    Taught Student Education Board

    Terms of Reference
    1. To provide strategic leadership on all matters relating to student education and to monitor and advise on the management and implementation of student education, making recommendations to the Senate and the Council as appropriate;

    2. To identify and coordinate strategies underpinning the delivery of student education and to make recommendations as appropriate concerning the facilities and resources which will be necessary to support such strategies;

    3. To forward to the University Executive Group student education developments that include recommendations with significant resource implications;

    4. To determine, monitor and keep under review policy and procedures, at University, faculty and discipline level, for the maintenance of standards and quality assurance in relation to all aspects of student learning, teaching and assessment, and to encourage critical review of such procedures;

    5. To consider recommendations from the Programme Approval Groups and approve all new taught undergraduate and taught postgraduate programmes and modules and major programme amendments;

    6. To consider key performance indicators relating to the quality and standards of student education and to refer and commission activity identified as a result of such considerations;

    7. To oversee institutional preparations for external monitoring of quality and standards;

    8. To identify needs for staff and departmental development in relation to the delivery, quality assurance and enhancement of student education and to offer advice on programmes and opportunities that should be made available to meet these needs;

    9. To liaise with the Graduate Board as appropriate on matters relating to student education;

    10. To consult on student education issues and to refer and commission activity supporting the enhancement of student education.

    Membership
    Ex officio
    The Deputy Vice-Chancellor: Student Education (Chair)
    The Pro-Deans for Student Education
    Director of the Lifelong Learning Centre - Dr Anthony Ellis
    Director of Digital Learning - Professor Neil Morris
    Director of the Leeds Institute for Teaching Excellence and Innovation - Dr Rafe Hallett

    LUU representation
    The Education Officer of the University Union - Melissa Owusu
    The Welfare Officer of the University Union - Jessica Reed
    A representative of the LUU Staff - Kath Owen

    Elected and co-opted members
    Two members elected by and from the Senate - Dr Peter Gardner (2014-2017), Dr Nigel Bubb (2016-2019)
    Two members elected by and from the Faculties – Professor Robert Kelsall (2014-2017) and Dr David Lewis (2015-2018)

    A representative of the Graduate Board - Dr Hugh Dyer (ESSL)
    A Head of School - Professor David Barton (Engineering)
    A Director of Student Education - Dr Joanne Crawford (PVAC)
    Up to two further co-options - Dr Samantha Pugh (MaPS) and Dr Kevin Linch (Arts)

    Service representation
    A representative of SDDU - Rebecca Dearden
    A representative of the University Library - to be confirmed
    Director of Student Operations - Catherine Lorigan
    Director of Student Opportunity - Dr Robert Partridge
    Head of Marketing - Karen Innis
    Head of Educational Engagement - Louise Banahene
    Head of Student Cases - Rebecca Dearden
    A Faculty Education Service Manager - Terry Owens (M&H)
    A representative of the Equality Policy Unit - Sabiha Patel

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    Taught Student Recruitment Committee

    Terms of Reference
    1. To monitor the quality of Home/EU and International student admissions and recruitment in the University, ensuring integrity and alignment of processes with the University's strategic aims and its Widening Participation Strategy, reporting to the Portfolio Steering Group;

    2. To promote fairness, consistency and transparency in the University's recruitment and admissions practices;

    3. To formulate University policies, regulations and procedures for the admission of both Home/EU and International students to Undergraduate and Taught Postgraduate awards in response to internal and external initiatives and to oversee the implementation and effectiveness of these;

    4. To monitor compliance in relation to the University Admissions Policy, relevant University Quality Assurance statements and external codes of practice;

    5. To oversee the University's outreach and widening participation strategy;

    6. To monitor and review the University's performance in relation to the Access Agreement;

    7. To oversee and measure the success of the University's recruitment and admissions process against key performance indicators such as HEFCE benchmarks and performance indicators;

    8. To receive from central services and/or faculty recruitment committees/working groups recommendations about admissions and recruitment issues which require cross-faculty or University-wide action, to advise on appropriate action, and to make relevant recommendations to Taught Student Education Board;

    9. To promote the dissemination of best practice in recruitment and admissions across the University, to identify development and training needs for admissions staff and to ensure that these needs are met;

    Membership
    Chair - Pro-Dean (MaPS) - Dr Kelvin Tapley
    Pro-Dean from each Faculty
    Director, Lifelong Learning Centre - Dr Anthony Ellis
    Head of Marketing - Karen Innis
    Head of Admissions - Lisa Summers
    Postgraduate Taught Admissions Manager - Sofia Dudman
    Head of International Market Development - Jacqui Brown
    Head of Educational Engagement - Louise Banahene
    Head of Student Finance and Support - Abigail Shearsmith
    Undergraduate Admissions Officer - Graham Rees
    Pathways and Qualifications Officer - Hilary Steel
    Equality and Inclusion Manager - Sabiha Patel
    Faculty Education Service Manager - Angela Tattam (LUBS)
    Faculty Admissions Lead - Helen Dyson (PVAC)
    The Equality and Diversity Officer of LUU - Emma Healey

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    University Special Cases Committees

    Terms of reference
    1. To consider and determine for and on behalf of the Senate recommendations from Schools:

    1.1 that, because of unclear or uncertain adverse mitigating circumstances, candidates be permitted to continue or progress on a programme of study, notwithstanding that they have failed to satisfy the requirements to do so as specified by the regulations;

    1.2 that, notwithstanding the requirements and provisions of the regulations, candidates be permitted to progress or graduate;

    1.3 that, because of exceptionally poor examination performance, candidates be required to withdraw from or have their opportunities to progress restricted in their programme of study, notwithstanding that the regulations permit further opportunities to continue or to progress;

    1.4 that, for exceptional reasons, special arrangements be approved for individual candidates in respect of the taking and sitting of University Assessments and Examinations;

    1.5 that published decisions of the Examiners be changed; and

    1.6 for the award of an Aegrotat or Posthumous Degree.

    2. In addition to the stipulated arrangements for such awards through the powers delegated by the Senate to the School Board of Examiners, award degrees, diplomas and certificates to candidates.

    3. To determine finally on the interpretation and application of regulations, rules and conventions for the assessment and examination of taught programmes of study. To ensure that such regulations, rules and conventions are applied properly and consistently, both to individual cases that come before the Committee and where guidance is sought from School Boards of Examiners.

    4. To advise the Pro-Vice-Chancellor (Student Education) on action to be taken where Schools have reported students for poor attendance and lack of attention to coursework and have requested exclusion from the programme and hence the University.

    Membership
    Chairman, appointed by the Senate - Dr Simon Baines
    The Pro-Deans for Student Education

    In addition, the Committee shall have the power to co-opt up to 3 additional members

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    Committee of the Court

    Committee on Honorary Degrees

    Terms of Reference
    To select and submit to the Court the names of persons (if any) upon whom, in the Committee's opinion, Honorary Degrees of this University should be conferred.

    Membership
    The Chancellor
    The Pro-Chancellor
    The Vice-Chancellor
    A Deputy Vice-Chancellor/a Pro-Vice-Chancellor (Professor Tom Ward)
    A nominee of the University Union (Jack Palmer)

    6 nominees of the Court, at least three of whom shall be members of Council and at least one of whom must be a representative of the Alumni (giving date of original appointment):
    Dr Helen Billington (2015)
    Professor John Double (2016)
    Emeritus Professor Duncan Dowson (2015)
    Dr Yvette Oade (2016)
    Geoff Potter (2012)
    Mrs Jo Westerman (2014)

    6 members nominated by the Senate (giving date of original appointment):
    Professor Catherine Cassell (2014)
    Professor Alison Fell (2016)
    Professor Kevin Roberts (2014)
    Professor Elies van Sliedregt (2016)
    Professor Helen Whelton (2016)

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    Executive Committee

    University Executive Group

    Terms of reference
    1. To protect and promote the interests of students at all times.

    2. To nurture the wider University community, supporting staff in realising their career aspirations and the wider education and research mission of the University.

    3. To ensure the academic development of the University and secure its academic and financial sustainability, reporting to the Senate and Council as required.

    4. To formulate the University's Strategic Plan for the approval of Senate and Council and to ensure the timely and effective implementation of the agreed plan and the achievement of key strategic objectives and performance targets.

    5. To identify and manage risks facing the University, advising the Council as necessary.

    6. To advise the Council, and where appropriate Senate, on the management of the University's resource allocation model, the annual General Revenue Budget Statement and the allocation of resources to faculties, schools and services.

    7. To initiate constitutional, policy and organisational change for consultation when it is appropriate to do so.

    8. To discharge the executive functions prescribed in the University's Scheme of Delegation, the financial procedures of the University and other relevant instruments.

    9. To advise the Vice-Chancellor across the full range of his responsibilities as the chief academic and administrative officer of the University.

    10. To promote academic excellence within an ethical framework respecting the University's values of integrity, equality and inclusion, community and professionalism, and enabling new approaches to education, research, innovation and securing impact.

    11. To operate at all times with care and responsibility and a keen sense of accountability, in accordance with Charter, Statutes and Ordinances of the University, policies agreed from time to time by the Senate and the Council, the University's financial procedures and regulations, and the external regulatory requirements that may apply at any given time.

    Membership
    The Vice-Chancellor (Chair)
    The Deputy Vice-Chancellors
    The Pro-Vice-Chancellor
    The Executive Deans of Faculty
    The University Secretary
    The Chief Financial Officer
    The Director of Human Resources
    The Director of Marketing
    The Director of Facilities Management

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    Other Committees

    Employment Security Review Group

    Terms of Reference
    1. The Chair will be appointed by the Pro-Chancellor.
    2. The group will consist of the Chair and:
    2.1. Six named nominees from the three recognised trades unions to be notified annually to the management,
    2.2. Six named nominees from the management side, to be notified to the trade unions annually.
    2.3. With the agreement of both parties, up to three ex-officio members from each side.
    3. The remit of the ESRG will be as follows:
    3.1. To build on the agreement between the trade unions and the University on Employment Security and Redundancy Avoidance
    3.2. To consult meaningfully with the trades unions and provide opportunities for discussion at an early stage on:
    3.2.1. academic and financial issues, problems and challenges which might affect job security,
    3.2.2. external factors which might impact on job security,
    3.2.3. equality impact assessments of significant organisational changes and policies,
    3.2.4. progress with organisational reviews, in order to ensure effective coordination,
    and to discuss ways in which these matters might be addressed, in particular ways in which redundancies might be avoided.
    3.3. To monitor and review ways of improving options for redeployment and more flexible deployment of staff to promote job security.
    3.4. To consult meaningfully and aim to reach agreement on employment policy matters which affect all staff.
    3.5. To undertake those responsibilities assigned to ESRG in the organisational change policy.
    3.6. To carry out the functions described in the "Security of Employment of Staff on Fixed Funding" document.
    3.7. To review Equality Impact Assessments and discuss the implications and ways of promoting sound employment diversity practices during organisational change.
    4. Although the University management will determine the appropriate timing of the issue of s188 letters and the associated time scales, such issues will normally be raised with ESRG.
    Note 1:
    The focus of the ESRG will be on preventative, early stage steps and, once a decision is made to establish a review group in a particular area, communication and consultation with the trade unions will become the responsibility of the review group.
    Note 2:
    Where issues affect one group of staff in particular, these will be addressed by working or sub-groups of the main ESRG.

    Membership
    A Chair appointed by the Pro-Chancellor: Professor David Sugden

    Six named nominees from the three recognised trades unions:
    Brendon Nicholls (UCU)
    Ms Vicky Blake (UCU)
    Dr Mark Taylor-Batty (UCU)
    Neil Lowley (Unite)
    Shane Sweeting (Unite)
    Mrs Jo Westerman (Unite)
    Nick Allen (UNISON)
    Leonie Sharp (UNISON)
    Stephen Wade (UNISON)

    Six named nominees from the management side:
    An Executive Dean, Professor Frank Finlay
    The University Secretary, Roger Gair
    The Director of HR, Mrs Francesca Fowler
    The Deputy Director of HR, Ms Linda Mortimer Pine

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    Committee on Professorial and Higher Academic-Related Staff Salaries

    Terms of Reference
    1. To determine annually the individual salaries of professors and higher academic-related staff, other than for those staff who have their salaries determined by the Remuneration Committee, and to award discretionary increases as appropriate.

    2. To consider and decide upon recommendations from Departmental Promotions Committees for the award of discretionary increments to Senior Lecturers and Equivalent staff

    3. To monitor all honoraria payments and to approve honoraria payments of £3,500 and above.

    Membership
    Vice-Chancellor (ex officio)
    The Pro-Vice-Chancellors (ex officio)

    In attendance:
    Secretary
    Director of Human Resources
    Recruitment & Administrative Co-ordinator

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    Last updated: 23 January 2017 (HJP)