Risk management and emergency planning
The Secretariat's role in emergency planning can be broadly split into the following areas:
- Development and maintenance of the University's risk management procedures (including the transfer of risk through insurance).
- Critical incident and business continuity planning
The Secretariat is responsible for maintaining the institutional risk register and for oversight of the arrangements required to assist faculties and services in the identification and management of risk.
The University also transfers some of its potential liabilities through insurance. The Secretariat has secured a range of insurance policies, including travel policies for staff and students abroad on University business.
The Secretariat maintains the University's Critical Incident Management Plan (CIMP), and is responsible for assisting the University Secretary with the coordination of the institution's response to any critical, or potentially critical, event (a definition of which is set out at the following link).
The CIMP explains that in anticipation of any given crisis, faculties and services should maintain their own "telephone cascade" system of key contacts; they should secure access to key management information (including, for example, data on individual students) which might be required on or off-site during an emergency; and they should consider any particular business continuity issues that might not already be covered by the University's corporate services. (Further advice and guidance will follow).
It should be remembered that any critical, or potentially, critical incident must be reported to the University Secretary, Roger Gair (34011; firstname.lastname@example.org), or out of hours to the University Security team (32222; email@example.com).
Last updated - 8.2.2017 (CLLC)