Rollover is a process whereby we create new modules and copy as much content as possible into them from the previous version. All modules running in 2018/19 have now been rolled.
On Minerva, change the display of modules to Showing: Everything to view the 2018/19 modules you are enrolled on. From September onwards 2018/19 modules will be displayed by default as part of the current academic year.
Further information on using the enrolments box can be found in the guide.
Interactive content and tools which rely on student input will not be copied to ensure students cannot see the last cohort of students’ data, and so that missing enrolment data doesn’t introduce confusing inconsistencies. Assignments and links to tests/surveys will not copy without significant technical issues or failures. You have to add this type of content again.
Blackboard tests/surveys can still be accessed through the Test/Survey Manager in the module's Control Panel.
This could be one or more reasons:
Merged modules can't be rolled. You should request a new version for 2018/19 stating the modules you wish to be merged via the IT Service Desk. Once merged you will need to manually copy module content from the previous year's instance and/or rebuild any content that can't be copied.
New modules are a blank slate and will appear as an empty module area with a minimal module menu. If you have a 2018/19 module which is essentially the same as a 2017/18 module but has a different CRN, you can do a manual copy.
At present we are keeping modules from 08/09 onwards in Minerva. Your old module will remain available to staff and students provided you keep the module available.
Faculty and School organisations are permanent organisations (so a new organisation will not be generated for the new academic year). Students are automatically enrolled on these based on their record in Banner (the student administration system), but bear in mind that students will only be enrolled onto their home school/faculty organisation. Staff are not enrolled automatically. If you need staff or additional students manually enrolled, read the guide on organisation enrolments.
Programme organisations are created yearly on request and include the year in the name (e.g. 201718). If, for example, you are currently using the organisation '201718 PROG BA English & French' you need to request a 2018/19 version for September. Otherwise new students will not be able to access the organisation. New instances of programme organisations can be generated on request by Minerva, see the guide on organisation types for further information.
Read our guide on how to copy content between organisations and contact your Faculty Minerva contact or the Minerva if you need assistance. Students are automatically enrolled on these based on their record in Banner (the student administration system). Staff are not enrolled automatically. If you need staff manually enrolled, read the guide on organisation enrolments.
Finally some people have requested bespoke organisations. These are permanent organisations which we have created manually - a new organisation is not generated for the new academic year. Enrolments are not connected to Banner so all enrolments need to be added manually. You may need help with this - make sure you read the guide on organisation enrolments
It depends where it is. Since Summer 2011, content added to modules is by default stored in a new corresponding area for the module in the "Module Content (courses) area" of the Content Collection. During rollover a brand new area will be created in the Content Collection for the 2018/19 instance of the module and linked 2017/18 content will be copied into it. The 2018/19 module links will then point to the copied content in the new 2018/19 content collection area. 2017/18 modules and content is untouched. Your 2018/19 students will have the required permissions to access the 2018/19 content. However, please bear in mind that any additional permissions you added to 2017/18 files are not copied during rollover.
If you have chosen to link to content stored in the UoL content (Institution) area of the Content Collection, content remains there and no copies are made during rollover. Your 2017/18 module and 2018/19 module will link to the same file. Permissions may need to be added.