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Related Info - For Staff

Journals

Journals have two parts: entries (text, images, links etc added by individuals) and comments (responses to entries by other students/staff). Entries appear as a reverse chronological list, with newer posts appearing at the top.

It is very similar to the Blog tool. The main difference is that the Journal tool can be made private to individuals/Groups (although staff roles can always access it) whereas the Blog tool is designed to be shared with other students.

Here are the different types of Blogs/Journals you can create:

Type Blog Journal
Module All module members can fully participate. You can create any number of module blogs.

All entries are shown together by default, there's an option to see entries by one member at a time.
N/A
Individual This creates a blog for each module member but members can view and comment on each other's blogs.

Blog entries are kept separate for each module member and cannot be viewed together.
This creates a journal for each module member; there is the option to let module members view each other's journals.

Journal entries are kept separate for each module member and cannot be viewed together.
Group Create when creating/editing Minerva Groups (using adaptive release rules won’t restrict access). Group members can add entries, other module members can view and comment.

All entries are shown together by default, there's an option to see entries by one member at a time.
Create when creating/editing Minerva Groups (using adaptive release rules won’t restrict access). Group members can add entries, other module members can view and comment. If you don't want other module members to access the Journal, edit it (see section below) and deselect the Permit Members to View Journals option from the Journal Settings.

All entries are shown together by default, there's an option to see entries by one member at a time.

Instructions

Create a Journal

These are the instructions for creating an Individual Journal. See the Groups tab for how to create a Group Journal.

In the Control Panel, click on Module Tools and then Journals.

Going to Journals area

If you have already created Journals for this module, they will appear here. Click on Create Journal to create a new one.

Create journal button

Enter a name for the Journal and instructions as necessary. Next check that you are happy with the default settings:

  • Journal Availability: The Journal will be created as available to students by default
  • Journal Date and Time Restrictions: Enter dates if you wish to restrict the availability by date
  • Journal Settings: The Journal can be indexed monthly or weekly - this affects how the posts are grouped. Select whether you want users to be able to edit/delete entries and comments. Select Permit Module Users to view Journals if you don't want the Journal to be private
  • Grade Settings: If you want to mark the Journal, you can select the Grade option and enter points possible. This will create a column in the Grade Centre automatically. See the Grade tab for more information

Click Submit to create the Journal. Next you need to add a link to the Journal.

Add the link to the Journal

Now you need to add a link to the Journal so that your students can access it. There are two ways to add a Journal link:

  1. Add a direct link to the module/organisation menu (this will show a list of all the Journals you have created for the module)
  2. Add a link from a content area (e.g. Learning Resources)

1. Adding a Journal link to the module/organisation menu:

  • Select the + icon at the top left of the menu, then click Tool Link
  • Enter a relevant name e.g. Journals
  • Choose Journals from the dropdown menu
  • Ensure you check Available to Users so students will see the item
  • Click Submit

Adding journal link to the menu

2. Adding a link to a Content Area:

  • From your module/organisation menu click on the relevant Content Area e.g. Learning Resources
  • Ensure that Edit Mode is switched ON from the top right of the screen, if it isn’t already
  • Select the Tools action link and click Journal

Add journal link to content area

Now you have a choice. If you plan to create many Journals, you may wish to add a link to the main Journals page so that people will see all the Journals you have created when they click on the link. Alternatively, you may wish to link directly to a particular Journal.

Link to the Journals page

  • To do this, select Link to the Journals Page and click Next
  • Add a Link Name, any Text you want students to see, check the Options and then click Submit

Link to a specific Journal

  • Select Link to a Journal, select the relevant Journal and then click Next
  • Add a Link Name, any Text you want students to see, check the Options and then click Submit

Students can now access the Journal.

Create a Group Journal

If you use the Groups tool in your module, you can also create a Journal when setting up/editing the Groups. Be aware that although only members of the Group can post to their Group Journal, everyone on the module can see it by default.

If you want to change this or other settings, you need to do so after the Group Journal is created. Once you've created your Groups, go to the Control Panel, Module Tools, Journals. Select the drop down menu and then Edit next to relevant Journals and change any settings as relevant.

Editing a journal

View entries

You can click on the Journal link students see to view entries, or if easier go to the Control Panel, Module Tools, Journals for a list of all Journals in your module.

When you enter an Individual Journal you will see your entries by default. To see your students’ Journals, you need to select the arrow beneath your name in the right panel to open up a drop down list of all the students who have made an entry:

Arrow to view all contributors

You will see something like this (select the Show Empty Journals box to see students who haven’t contributed yet):

List of contributors

Alternatively you can click the left and right arrows to navigate through the Journals:

Arrows to navigate through contributors one by one

Edit the Journal settings

If you need to change settings after creation, go to the Control Panel, Module Tools and then Journals.

Select the drop down menu next to the relevant Journal and select Edit.

Editing a journal

Change settings as required and click Submit.

Grading the Journal

When you create a Journal, you have the option to enable grading. You enter points and a column is automatically created for the item in the Grade Centre. You also need to consider when you want to be prompted to grade the item.

Selecting grading criteria

You can grade the Journal from the Journal interface, enabling you to see the student's entries as you add any marks and feedback. When a student has entered the number of entries to prompt grading, you'll see a Needs Grading Flag:

List of contributors with needs grading

Click on the student's name and the grading interface will open for you to enter any marks/feedback:

Enter grades and feedback interface

If you wish, you can open the content editor for the Feedback section to give formatted feedback/attach files:

Content Editor link

Remember to click Submit when you are finished.