Data Protection and Privacy

Data Protection and Privacy for Applicants

You do not need to set up an account/start an application to see what is involved in applying. You can download our sample application form (see the Start Your Application page) which may help you in deciding whether or not to register to start an application.

Accessing references and other data we hold about you

Your referees provide data about you when they complete your references. You can see the questions that referees are asked by downloading our sample reference forms (see the Choosing Your Referees page).

You have a right to access the data we have about you, but we have a duty of confidentiality to third parties which includes referees. So if you wish to see a copy of your references, we need to ask your referees for their permission.

We suggest that, where possible, you discuss the reference with your referee but if you want to request copies of your references from us, or see the other data we have about you, please contact us (see the Contact Us page for our details). We will then send you details of our process.

We ask for your consent to process your data

When you start an application and when you submit an application we ask for your consent for:

  • The Clearing House to share basic information about you with your referees in order to collect your references.
  • The information provided by yourself and by your referees to be used by the Clearing House to process your application and manage your user account, including contacting you where necessary.
  • The information provided by yourself and by your referees to be retained and made available for: use in future applications you may make; use by the Clearing House to manage your user account; use for the purposes of audit, research and service enhancement by both the Clearing House and the Course Centres you are applying to.

When you submit an application we ask for your consent for:

  • The information provided by yourself and by your referees to be used by Course Centres in their selection process and for general student/staff administration purposes, including contacting you where necessary.
  • The Clearing House and Course Centres to contact third parties to verify the information provided by yourself and by your referees, and for those third parties to release personal data about you in the verification process.
  • The Clearing House occasionally receives requests to contact applicants about research/audit projects being conducted by third parties (e.g. other clinical psychology Course Centres). Can we contact you about this?

You are also asked to agree to the following declaration:

I certify that the information I have submitted in my application as a whole is correct and complete to the best of my knowledge.

You can find more information about data protection and privacy in our Privacy Notice:

Download our Privacy Notice for Applicants pdf or Privacy Notice for Applicants in Word

Contextual Admissions Survey

Many clinical psychology training programmes are considering developing contextual recruitment processes. This is based on evidence that contextualising individuals' achievements using additional information about their educational, social and economic background can lead to fairer and more inclusive selection processes. In particular, this information could help course centres to recognise individuals with strong potential for success at doctoral level and within the profession, who otherwise might not have been identified.

The Clearing House for Postgraduate Courses in Clinical Psychology has been asked to conduct a Contextual Admissions Survey for clinical psychology applicants. This will be managed through Jisc Online Surveys. The Group of Trainers in Clinical Psychology have agreed the questions in the survey, which have evidence for improving the inclusivity and equity of recruitment processes.

Completion of the survey is optional, however if you are able to answer any of the questions which provide some additional background about you, and you are happy to provide this to us and to Course Centres, then we would encourage you to do so.

Some courses may use the information provided in the survey as part of their selection processes, whilst others may use this information for audit/research purposes only e.g. to consider developments to selection processes in future years. Please see each course centre's individual website for up-to-date information about how the information gathered in the survey will be used by them. You can find links to each course centre's website in the Course section of this website.

As we set out above, completion of the questionnaire is optional. If you do not provide any response there will be no negative impact on you. However if you can answer any of the questions and these do provide additional background information about you, these may be taken into account in application processes by Course Centres, as set out above.

The Clearing House and Course Centres will use your information as follows:

  1. for us to process your responses, including connecting them to your clinical psychology application and contacting you where necessary;
  2. for audit, research and service enhancement by both the Clearing House and by Course Centres;
  3. by Course Centres you have applied to in their selection processes and for general student/staff administration purposes, including contacting you where necessary;
  4. for Course Centres to create their own reports for themselves and for external agencies such as Health Education England (which commissions many of the training programmes); and
  5. for us to prepare an aggregated review each year for each Course Centre and all Course Centres together as to the Contextual Admissions statistics, which Clearing House may also publish in anonymised form.

We collect this information from you on the basis of "legitimate interests", i.e. we do not seek your consent as we do for some other kinds of personal data used for other purposes. We assessed the legitimate interests of ourselves and Course Centres in collecting this information, and balanced it against any risks to you. We concluded that this data collection and use, on an optional basis, benefits those who provide contextual information about them by potentially assisting them in the applications process. This is explained in more detail in the Privacy Policy for Contextual Admissions for which the link is provided below.

Download our Privacy Notice for Contextual Admissions pdf or Privacy Notice for Contextual Admissions in Word

EU Settlement Scheme (EUSS) Survey

The National Health Service (NHS) provides the funding for most of the places on clinical psychology courses. People accepted on these NHS funded places are employed by the NHS as Trainee Clinical Psychologists while they study. To apply for an NHS place you therefore need to have the right to work in the UK without restriction.

The UK left the EU on 31 January 2020 and the transition period ended on 31 December 2020. Irish citizens continue to have the right to work in the UK due to the Common Travel Area arrangements. Other EU, EEA and Swiss citizens no longer automatically have the right to work in the UK.

After you submit your application we will contact all Swiss, EEA and EU (except Irish) citizens by email to request further details of your status under the EU Settlement Scheme (EUSS). This survey will be managed through Jisc Online Surveys. The information will be provided to the course centres you are applying to so they can consider it alongside your application in their selection process.

Please complete the survey promptly once you receive it, so that we can ensure that the clinical psychology course centres you have applied to have the necessary information about your right to work in the UK. You may also be asked by course centres to provide further details/evidence of your status under the EUSS if you are invited to interview, offered a place etc.

We would also recommend that all applicants, including UK and Irish citizens, check the residence requirements for clinical psychology training as this is assessed separately to the right to work requirements (please see the Entry Requirements section for information on residence requirements).

The Clearing House and Course Centres use your information as follows:

  1. for the Clearing House to process your responses, including connecting them to your clinical psychology application and contacting you where necessary;
  2. for audit, research and service enhancement by both the Clearing House and by Course Centres;
  3. by Course Centres you have applied to in their selection processes and for general student/staff administration purposes, including contacting you where necessary;
  4. for Course Centres to create their own reports for themselves and for external agencies such as Health Education England (which commissions many of the training programmes).

The Clearing House collects this information from you on the basis of "contract" – i.e. we do not seek your consent as we do for some other kinds of personal data used for other purposes. Providing you with the opportunity to submit this data to the clinical psychology course centres you are applying to is part of the service we provide to you in processing your application. This is explained in more detail in the Privacy Policy for the EU Settlement Scheme (EUSS) Survey for which the link is provided below.

Download our Privacy Notice for EUSS pdf or Privacy Notice for EUSS in Word

Data Protection and Privacy for Referees

You do not need to set up an account/start a reference to see what is involved. You can download our sample reference form (see the Choosing Your Referees page) which may help you in deciding whether or not to provide a reference.

The reference you provide will be shared with the clinical psychology course centres the applicant is applying to. Whilst it is Clearing House policy to keep references confidential, due to data protection law this cannot be guaranteed. If an applicant requests a copy of a reference we will contact you for your authorisation to release it. However, please assume that applicants may be able to see the reference.

If you would like to see the data we hold about you please contact us (see the Contact Us page for our details) and we will send you details of our process.

You can find more information about data protection and privacy in our Privacy Notice:

Download our Privacy Notice for Referees pdf or Privacy Notice for Referees in Word

Website Privacy

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