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Secretariat

Committees of the University

Committees of the Council
Council (opens a separate page)
Animal Welfare and Ethical Review Committee
Audit and Risk
Equality and Inclusion
Gift Acceptance Committee
Health and Safety
Nominating and Governance Committee
Remuneration
Strategy and Investment
Student Discipline
Student Health and Conduct
University Research Ethics Committee
Group on Pensions

Committees of the Senate
Senate (opens a separate page)
Applications
Digital Transformation Strategy Board
Graduate Board
International Strategy Board
Research and Innovation Board
Taught Student Education Board
Taught Student Recruitment Committee
University Special Cases Committee

Committees of the Court
Court (opens a separate page)
Honorary Degrees

Executive Committee
University Executive Group

Other Committees
Organisational Change Group
Professorial and Higher Academic-Related Staff Salaries

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Committees of the Council

Animal Welfare and Ethical Review Committee

Terms of Reference
1.   To promote the welfare of animals held or used by the University under the Animals (Scientific Procedures) Act 1986 and, in particular

(a)  to advise staff dealing with animals on all matters concerning animal welfare – covering in particular the acquisition, accommodation, care and use of animals;

(b)  to promote awareness of animal welfare and the 3Rs (the replacement, reduction and refinement of animal experimentation);

(c)  to review management and operational processes for monitoring and reporting on the welfare of animals housed or used in the University, for following up any issues arising and for training of and relevant continuing professional development for staff who work with animals;

(d)  to follow the development and outcome of projects carried out in the University, taking into the account the effect on the animals used, and to identify and advise on elements that could contribute further to the 3Rs;

(e)  to advise where appropriate on re-homing schemes, including the appropriate socialisation of animals to be re-homed;

(f)   to promote a culture of animal care within the University, supporting named persons and other staff dealing with animals as appropriate.

2.   To provide independent ethical advice to the Establishment Licence Holder, particularly with respect to new project licence applications and amendments to existing licences - in both cases with reference to the likely cost to the animals, the expected benefit of the work and how these considerations balance.

3.   To monitor the University’s compliance with the Animals (Scientific Procedures) Act 1986, and to report at least annually to the Council.

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Audit and Risk Committee

Constitution
1. The Council has established a committee of Council know as the Audit and Risk Committee.

Scope
2. It is the role of the Committee to advise and assist the Council in respect of the entire assurance and control enviroment of the institution.

3. Amongst other things, the Committee is thus responsible for advising the Council on the effectiveness of the University’s risk management arrangements, for reviewing annually the University’s risk appetite framework and institutional risk register, and for advising the Council on any further action needed to mitigate particular risks.  In that connection the Committee may monitor significant risks, sometimes examining specific risks in detail.  The Strategy and Investment Committee also has an interest in the University’s risk appetite and in the risks facing the University, but only insofar as they relate to the role of the Strategy and Investment Committee in advising the Council on the development of strategy and in monitoring the implementation of and performance against institutional strategy.  The effectiveness of risk management arrangements and the mitigation of particular risks are not within the remit of the Strategy and investment Committee.

Membership
4. The Committee and its Chair shall be appointed by the Council, from among its own members, and must consist of members with no executive responsibility for the management of the University. There shall be no fewer than three members; a quorum shall be two members. The Chair of the Council may not be a member of the Committee. Members may not have significant interests in the University.

5. At least one member shall have recent relevant experience in finance, accounting or auditing. The Committee may, if it considers it necessary or desirable, co-opt up to three members with particular expertise; co-opted members need not be members of the Council.

6. The membership of the Committee for 2022-23 is as follows:

  Member since Current term of office
Iain Moffatt (Chair) 2019 (Chair since 2022) 2022-25
Tom Clark 2019 2022-25
Leyla Okhai 2019 2022-25
Tim Smith 2019 2022-25
Rachel Tsang 2022 2022-25

Attendance at meetings
7. The Chief Financial Officer, the Vice-Chancellor and representatives from the internal and external auditors shall normally attend meetings where business relevant to them is to be discussed. The Committee has the right, whenever it is satisfied that it is appropriate, to go into confidential session and exclude any or all other participants and observers other than the Committee Secretary.

Frequency of meetings
8. Meetings shall normally be held five times each financial year. The external or internal auditors may request additional meetings if they consider it necessary.

Authority
9. The Committee is authorised by Council to investigate any activity within its terms of reference. It is authorised to seek any information it requires from any employee and all employees are required to co-operate with any request made by the Committee.

10. The Committee is authorised by the Council to obtain outside legal or other independent professional advice and to secure the attendance of non-members with relevant experience and expertise if it considers this necessary, normally in consultation with the Vice-Chancellor or Pro-Chancellor. However, it may not incur direct expenditure in this respect in excess of £10,000, without the prior approval of the Pro-Chancellor.

11. The Committee is authorised to approva all audit planning documents on behalf of the Council.

12. The Committee shall review the audit aspects of the draft annual financial statements. These aspects will include the external audit opinion, the statement of Council's responsibilities, the statement of internal control and any relevant issues raised in the external auditors' management letter. The Committee shall confirm with the internal or external auditors that the effectiveness of the internal control system has been reviewed, and comment on this in its annual report to the Council.

Terms of Reference
13. The terms of reference of the Committee are as follows:

(a) To advise the Council on the appointment of the external auditors, the audit fee, the provision of any non-audit services by the external auditors and any questions of resignation or dismissal of the external auditors. In respect of non-audit services, to review annually the policy on the engagement of the external auditors to supply such services and its implementation, taking into account relevant ethical guidance regarding the provision of non-audit services by the external audit firm; and to report to the Council, identifying any matters in respect of which it considers that action or improvement is needed and making recommendations as to the steps to be taken.

(b) To discuss with the external auditors, before the audit begins, the nature and scope of the audit.

(c) To discuss with the external auditors any problems and reservations arising from the interim and final audits, including a review of the management letter incorporating management responses, and any other matters the external auditors may wish to discuss (in the absence of management where necessary).

(d) To consider and advise the Council on the appointment and terms of engagement of the internal audit service, the audit fee, the provision of any non-audit services by the internal auditors and any questions of resignation or dismissal of the internal auditors.

(e) To review the internal auditors’ audit risk assessment, strategy and programme; to consider major findings of internal audit investigations and management's response; and promote co-ordination between the internal and external auditors. The Committee will ensure that the resources made available for internal audit are sufficient to meet the institution’s needs (or make a recommendation to the Council as appropriate).

(f) To keep under review the effectiveness of risk management, culture, control and governance arrangements, and in particular review the external auditor's management letter, the internal auditors’ annual report, and management responses.

(g) To review annually the University's risk appetite statement, institutional risk register and other risk registers as it considers appropriate, and to advise the Council on any issues arising, including any further action needed to mitigate particular risks.

(h) To monitor the implementation of agreed audit-based recommendations, from whatever source.

(i) To ensure that all significant losses have been properly investigated and that the internal and external auditors, and where appropriate the Office for Students and Research England, have been informed.

(j) To oversee the institution’s policies on fraud and irregularity, and on whistleblowing, including being notified of any action taken under those policies.

(k) To satisfy itself that satisfactory arrangements are in place to ensure the sustainability of the institution and to promote economy, efficiency and effectiveness.

(l) To satisfy itself that effective arrangements are in place to ensure appropriate and accurate data returns are made to external stakeholders and regulatory bodies.

(m) To receive any relevant reports from the National Audit Office and its equivalents in Scotland, Wales and Northern Ireland, the regulator and other organisations.

(n) To monitor annually the performance and effectiveness of external and internal auditors, including any matters affecting their objectivity, and to make recommendations to the Council concerning their re-appointment, where appropriate.

(o) To monitor other relevant sources of assurance, for example other external reviews.

(p) To consider elements of the annual financial statements in the presence of the external auditor, including the auditor’s formal opinion, the statement of members’ responsibilities and the statement of internal control, in accordance with the OfS Accounts Direction.

(q) In the event of the merger or dissolution of the institution, to ensure that the necessary actions are completed, including arranging for a final set of financial statements to be completed and signed.

(r) To monitor and review the satisfactory discharge of the Council's obligations as set out in the schedule of assurance codifying the Council's specific responsibilities.

(s) As may be requested from time to time by the Council, to monitor arrangements for the implementation or execution of policy decisions and processes, major initiatives and projects, and to advise the Council on any action needed.

Reporting procedures
14. The minutes of the meetings of the Committee shall be circulated to all members of the Council and the Chair of the Committee (or in their absence, another member) shall supplement the minutes with an oral report and be available to answer questions on the work of the Committee.

15. The Commitee must prepare an annual report covering the institution's financial year and any significant issues up to the date of preparing the report. The report shall be addressed to the Council and the Vice-Chancellor, and shall summarise the activity for the year. It shall give the Committee's opinion of the adequacy and effectiveness of the University's arrangements for the following

- risk management, control and governance (including the accurancy of the statement of internal control included with the annual statement of accounts)
- sustainability, economy, efficiency and effectiveness (value for money)

and respecting discharge of the Council's obligations and responsibilities.

16. This opinion shall be based on the information presented to the Committee. The Committee's annual report will normally be submitted to the Council before the members' responsibility statement in the annual financial statements are signed.

Clerking arrangements
17. The secretary to the Committee will be the Secretary to the University.

Review
18. The Committee should periodically (and at a minimum of every four years) undertake a review of its terms of reference and recommend any changes to the Council.

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Equality and Inclusion Board

Terms of Reference
The terms of reference for the Equality and Inclusion Board are to:

  1. 1. provide annual assurance to University Council that that the University is effectively discharging its equality and inclusion (E&I) responsibilities and meeting the requirements of the Equality Act 2010;

  2. 2. ensure that reporting requirements and compliance with equality legislation and to professional, regulatory and statutory bodies are fulfilled;

  3. 3. approve the University’s E&I Framework 2020-25 ensuring that the strategic E&I priorities are aligned to the priorities/themes in the University Strategy;
  4. 4. set the direction for the E&I Delivery Group (E&IDG) on University of Leeds E&I priorities on a three-year timeframe and receive regular reports from E&IDG on the delivery of these;

  5. 5. approve the Equality Action Plans, developed by the E&IDG in support of the E&I Framework and priorities;

  6. 6. advise on the Student Education, Research and Innovation, and International E&I priorities, ensuring that these that are embedded within the respective strategies and periodic reports on progress on E&I priorities from each area are received;

  7. 7. ensure that E&I is embedded across all enabling University of Leeds strategies and in all Faculty and Professional Services and to ensure that annual assurance reports on progress against the priorities outlined in the E&I Framework are received;

  8. 8. receive, consider, endorse or challenge any policy recommendations for change in practice at University level, considering the impact on University resources;

  9. 9. commission the E&IDG with required research to support acceleration of E&I progress through keeping abreast of best practice from the UK business and the HE sector and the evaluation of this within a UoL context;

10. be responsible for any E&I non-compliance issues arising at the University

    Membership
    The Vice-Chancellor (in the chair)
    A Deputy Vice-Chancellor
    A lay member of the Council: Janet Sheriff
    Co-Deans: Equality, Diversity and Inclusion  
    Head of Equality and Inclusion
    Director of People and Culture
    Director of HR Service and Organisational Change
    Director of Student Operations
    Executive Dean (1 to represent all Faculties)
    Chair of Inclusion and Engagement Strategy Group (if DVC: Student Education is not attending)
    LUU Union Affairs and Communications Officer

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    Gift Acceptance Committee

    Terms of Reference
    1. To ensure that the University operates effective, systematic and proportionate systems for research into donations offered to - or potentially to be solicited by - the University.

    2. For each case brought to the Committee in accordance with the Gift Acceptance Policy,

    (a) to consider strategic, financial, legal, ethical and reputational issues associated with the gift or proposed gift;
    (b) to determine whether the gift in question may be accepted or, as the case may be, the proposed gift solicited or whether it should be referred to the full Council for decision.

    Membership
    The Pro-Chancellor (in the Chair)
    Up to three lay members of the Council: Seb Elsworth and Helen Grantham
    The Deputy Vice-Chancellor: Student Education
    A member of the University Senate (Professor Christopher Megone)

    In attendance
    The Vice-Chancellor
    The Chief Financial Officer
    The University Secretary
    The Director of Development

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    Health and Safety Committee

    Terms of Reference
    1. To monitor the University’s arrangements for the management of health and safety via

    • reports from Wellbeing, Safety and Health Services (including those relating to the Service's strategy and objectives);

    • reports on any untoward incidents carrying a major risk to health and safety;

    • reports on any enforcement action served on the University by the Health and Safety Executive or any other regulatory body;

    • reports on issues of significance from Faculty or Service health and safety committees, biological safety or radiation protection committees, or directly from Executive Deans/Heads of Schools and Services.

    2. To discuss issues of health and safety policy and practice raised by the trade unions.

    3. To consider and initiate proposals to add to or amend the University’s health and safety policies and procedures (1)

    4. To review the scope of the University’s health and safety arrangements to ensure that they are comprehensive and complete and that accountability for different responsibilities is clear; and to approve the disposition of health and safety responsibilities.

    5. To report as appropriate to the Council on routine business and monitoring information, and to alert it to any accidents or incidents posing major risks.

    (1) Significant changes or additions to policies require the approval of the Council, but the Committee is authorised to resolve other changes and additions


    Membership
    The Vice-Chancellor - in the Chair, ex-officio

    A nominee of the Council: Dr Yvette Oade

    The Executive Deans of Faculty (or, should the Dean be unavoidably detained on other business, his/her nominee)

    Trade Union Representatives:
    UNITE x 3
    UCU x 3
    UNISON x 3

    Two nominees of the Students’ Union

    The power to co-opt one or two specialist academics

    In attendance:
    Director of Wellbeing, Safety and Health
    Director of Human Resources
    Director of Campus Innovation and Development
    University Secretary
    Head of Health and Safety Services
    Occupational Health Physician

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    Nominating and Goverance Committee

    Terms of Reference
    Nominations
    1. To bring forward nominations to the Council to fill vacancies for:
    (a) lay members of the Council;
    (b) members of standing Committees of the Council;

    2. To submit to the Court recommendations to fill vacancies for:
    (a) members of the Court in the category co-opted by the Court;
    (b) up to two members of the Court, being retired members of the staff of the University who, within the five-year period preceding their retirement, have held office within the University either as a Pro-Vice-Chancellor or as a Dean.

    3. In putting forward nominations to fill vacancies in categories 1(a) and 2(a), the Committee shall have regard to the need to draw members from a wide variety of backgrounds. In this connection, it shall
    (a) invite all members of the Council and the Court annually to submit nominations for the Committee's consideration; and
    (b) canvass widely for suggestions, both by means of notices in the Reporter, on the University's website and by means of direct approaches to various local and regional organisations.

    4. The Committee shall have regard also to the need to strike a balance between rotation and continuity in the membership of the Council and the Court and shall take into account any policy adopted by the Court or the Council from time to time regarding length of service. With respect to the Council in particular, the Committee shall also have regard to the need for succession planning.

    5. The Committee shall operate on the principle that appointments to the Council of fit and proper individuals as lay members are made on the basis of merit, seeking always to achieve a balance of relevant skills and backgrounds on the Council. In particular, the Committee shall have regard to the need to draw members from a wide variety of backgrounds (reflecting the diversity of the communities which the University serves) and ensure that the Council has within its membership an appropriate balance and mix of experience and expertise, covering such areas (although not necessarily all such areas) as corporate leadership, audit and risk management, accounting or financial services, commerce, retail and other customer-focused sectors, human resources and change management, compliance and regulation (including health and safety), property management and development, manufacturing and technology, the law, health, education, the public sector, the charitable and not-for-profit sectors, strategy development, sustainability and communications and the media such that the Council can effectively discharge its functions as the governing body of a large, complex and accountable academic organisation with charitable status and in receipt of public funds.

    6. The Committee shall report in writing to the Council and the Court as appropriate, and each report shall include a list of organisations consulted by the Committee during its deliberations over the past year.

    Governance
    7. In between triennial reviews of governance, the Committee shall take the opportunity annually to reflect on the Council's ways of working to identify improvements that can be made to enhance the effectiveness of the governing body. It will send forward recommendations accordingly to the Council.

    Membership
    The Pro-Chancellor (ex-officio Chair)
    The Vice-Chancellor
    Three lay members appointed by the Council: Yvette Oade, Cordelia Rogerson and Janet Sheriff

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    Remuneration Committee

    Terms of Reference
    1. In the light of comparative information on salaries and other benefits and conditions of service in the sector, and taking into account the University’s interests and the public interest, to review annually and to determine the remuneration of the Vice-Chancellor and other members of the University Executive Group.

    2. To receive appropriate information on additional external income accruing to the Vice-Chancellor and other members of the University Executive Group, and to consider the appropriateness of the policy on external income.

    3. To set the reward framework for senior post holders and to receive a report from the Professorial and Senior Staff Salary Review Committee.

    4. To note annually any salary increases which take a member of staff's total remuneration package above £100,000, whether as an explicit retention decision or otherwise.

    5. To note annually recruitment involving total remuneration packages above £100,000.

    6. Taking into account both the University's interests and the public interest, to advise the Council on any proposed severance settlement for the Vice-Chancellor; to approve any proposed severence settlements for other members of the University Executive Group; and to note severance settlements for other members of staff whose total remuneration package is over £100,000.

    7. To review annually the Gender Pay Gap and other available equality, diversity & inclusion analyses and to reflect how any issues might best be addressed in senior appointment and reward processes.

    8. To report annually to the Council(1).

    9. To review its terms of reference annually.

    Membership
    Chair: Helen Grantham

    Nominees of the Council:
    The Pro-Chancellor
    Seb Elsworth (2021-24)
    Iain Moffatt (2022-25)
    Ken Sargison (2022-25)

    In attendance (except for consideration of their own remuneration): the Vice-Chancellor and the Director of Human Resources

    (1) The annual report will comply with the requirements of the Office for Students accounts direction

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    Strategy and Investment Committee

    The role of the Strategy and investment Committee
    The essence of the role of the Strategy and Investment Committee is to advise the Council on the development and implementation of the University strategy and to advise it on major investment, funding and borrowing decisions, looking at issues in greater depth than is practicable in a meeting of the full Council. The Committee therefore helps the Council to discharge its responsibilities
    ~ for the long-term strategic direction of the University, informed by an appropriate risk appetite and captured in ambitious goals;
    ~ to support the executive in implementing agreed strategy;
    ~ for the stewardship of the University’s assets;
    ~ for monitoring performance against strategy.

    In this spirit, the Committee offers constructive and supportive challenge to the executive, expecting the executive to be open about challenges, concerns and performance issues.
    To enable it to advise the Council on the direction of strategy, the Committee receives regular reports from the executive, monitors agreed KPIs, undertakes periodic review of the external environment and comparative performance against benchmarks; and it reviews and helps to determine the investment envelope at any given time.

    Terms of Reference

    1. 1. In the light of reports from the executive officers, to advise the Council on the development and implementation of the University’s strategy.

    2. 2. To monitor implementation of and performance against the University’s strategy and to report thereon to the Council, if necessary suggesting modifications to the strategic direction.

    3. 3. To advise the Council on major investment decisions, reviewing emerging proposals before business cases are finalised for submission to the Council.

    1. 4. To advise the Council on major funding and borrowing decisions, including any significant changes to treasury policy.

    5. To advise the Council on such other matters as may be referred to the Committee by the Council, the Pro-Chancellor or the executive team

    Membership
    Liz Barber (in the Chair)
    Up to five other members of the Council, to be appointed by the Council, currently:
    Tom Clark
    Seb Elsworth
    Dr Yvette Oade
    Ken Sargison
    Tim Smith

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    Committee on Student Discipline

    Terms of Reference
    To determine for and on behalf of the Council cases of student discipline and to decide upon the imposition of penalties.

    Membership
    Chair, Appointed by the Council
    3-5 Members

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    Committee on Student Health and Conduct

    Terms of Reference
    To determine for and on behalf of the Council cases that call into question either a student’s health and/or fitness to practise professionally, which have been referred to the Committee by the student's parent schools if the programme leads to a registrable qualification.

    Membership
    Chair, Appointed by the Council - Professor Norma Martin Clement
    3-5 Members

    One Member shall be a fully registered practitioner in the profession for which the student is studying.

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    University Research Ethics Committee

    Terms of reference
    1. To consider matters of general principle and policy on research ethics, and as necessary to refer such matters to the Council following appropriate consultation.

    2. To provide a framework of delegated authority within which the likely benefits of research can be considered in relation to the potential risks, and within which research will be conducted in accordance with the law; with University values; with the regulatory frameworks of research funders; and with the highest standards of academic and professional integrity.

    3. To consider approval for proposals that include research with significant ethical dimensions, in particular that involving human participants, their data and biological samples; and research with the potential for an adverse impact upon the physical environment.

    4. To establish and subsequently monitor the implementation of a procedure for considering appeals against decisions made by a sub-committee to withhold, suspend or withdraw ethical approval of a research project.

    5. To consider issues of general policy and practice related to practical procedures on human subjects and biological samples that are used for teaching purposes.

    6. To receive an annual report on the University's approach to relevant training for staff.

    7. On the basis of reporting from faculty sub-committees in particular, to report annually to the Council on the University's approach to research ethics and ethical review.

    Membership
    Chair: a lay member of the Council (Dr Yvette Oade)

    A lay member nominated by the Council (Professor John Double)

    The Deputy Vice-Chancellor: Research and Innovation (or nominee)

    The Chair of each of the five faculty-level research ethics committees:
    - Arts, Humanities and Cultures (Professor Robert Jones)
    - Business, Environment and Social Sciences   (Dr Judith Hanks)
    - Engineering, Mathematics & Physical Sciences (Dr James Young)
    - Biological Sciences (Dr David Lewis)
    - Medicine & Health (Dr Anthony Howard)

    The Chair of the Research Ethics Training and Development Steering Group
    The Dean of Research Culture (Dr Cat Davies)
    The Dean of Research Quality (Dr Amanda Bretman)
    The Director of the Interdisciplinary Ethics Applied Centre (Professor Christopher Megone)
    One member nominated by the Leeds University Union (International and Postgraduate Officer)
    A representative of the postgraduate student body (to be confirmed)

    In attendance
    The Lead Research Ethics & Governance Administrator, Secretariat (Ms Rachel de Souza)

    The Committee shall also have the power to co-opt such additional members as are necessary for the conduct of its business.

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    Group on Pensions

    Terms of Reference
    1. To frame responses to all consultations from the trustee or employers' representatives about the valuation or governance of - or proposed changes to - the Universities Superannuation Scheme on the basis that
    - when time allows, responses drawn up the Group on significant policy issues or questions of principle will be put to the Council for determination; but that
    - otherwise the Group itself will determine responses.

    2. To formulate advice on any other pensions matters referred to it by the Council or the relevant executive lead.

    Membership
    Chair of the Audit and Risk Committee (Iain Moffatt), in the Chair
    The Chair of the Strategy and Investment Committee (Liz Barber)
    Up to three other members of the Council (Helen Grantham and Tim Smith)

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    Committees of the Senate

    Committee on Applications

    Terms of Reference
    Acting on behalf of the Senate to:

    (a) consider and resolve appeals against the decision of their examiners lodged by candidates registered upon research degrees and taught programmes of study;

    (b) consider, resolve and, where appropriate, impose penalties on candidates for taught and research degrees against whom a case of cheating or other forms of academic malpractice has been made.

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    Digital Transformation Strategy Board

    Key responibilities

    1. To provide strategic leadership on all matters relating to digital transformation and to monitor, support and advise on the management and implementation of digital transformation initiatives;
    2. To advise and make recommendations to the University Executive Group, Senate and Council on the University’s Digital Transformation strategy and the achievement of its objectives;
    3. To identify and coordinate strategies underpinning the delivery of digital transformation and to make recommendations as appropriate concerning the facilities and resources which will be necessary to support such strategies;
    4. To liaise with the Research & Innovation Board, Taught Student Education Board, International Strategy Board and Heads of Professional Services Group on digital initiatives;
    5. To encourage the alignment of Faculty, School and Service plans with the University’s Digital Transformation Strategy;
    6. To encourage partnerships between staff, students and external collaborators in digital transformation initiatives;
    7. To encourage and facilitate collaboration and civic engagement across the Leeds City Region; 
    8. To contribute to and advise on the University’s response to relevant external consultations and ensure appropriate engagement with external networks

    Frequency of meetings: to meet  quarterly

    Membership

    Deputy Vice-Chancellor (in the Chair), Professor Hai-Sui Yu 
    Deputy Vice-Chancellor: Student Education, Professor Jeff Grabill
    Dean for Digital Transformation, Professor Arunangsu Chatterjee
    A Pro-Dean for Student Education, Dr Melanie Prideaux
    A Pro-Dean for Research and Innovation, Professor Mark Stuart
    A Pro-Dean for International, Dr Ian Wood
    A Head of School, Professor Alan Mackie
    Horizons Institute Director,  Professor Stuart Taberner
    Dean: Student Education (Experience), Professor Paul Taylor
    Dean of the Leeds Doctoral College, Professor Luke Windsor
    LUU Representative, Maria Papageorgiou
    Finance Director, Alan Thomson
    Deputy Chief Operating Officer, Stewart Ross

    In attendance (as appropriate):
    Head of Marketing Services, Yvonne McBrearty
    Chief Information Officer, Mr Dan Simms
    Interim Director, Digital Education Service, Dr Megan Kime
    University Librarian and Keeper of the Brotherton Collection, Masud Khokhar
    Deputy Director of Communications, Fridey Cordingley
    Director of Development, Michelle Calvert
    Director of HR (Service and Organisational Change), Linda Mortimer Pine
    Co-Director ODPL, Caroline Ackroyd
    Director of Student Opportunity, Dr Christina Edgar
    Director of Research and Innovation Development, Dr Ceri Williams
    Director of Campus and Innovation, Ann Allen
    Interim Director of Sustainability, Lynda Simmons
    Secretariat, Palbinder Sandhu

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    Graduate Board

    Terms of Reference

    Graduate Board is responsible for providing strategic direction to all matters relating to postgraduate research (PGR) education, making recommendations to the Senate, Council and University Executive Group (UEG) as required.

    It operates to:
    1. To formulate and implement policy and procedures with regard to all research degrees and higher doctorates, including those offered in collaboration with other institutions, or by other institutions whose research degree programmes are accredited by the University of Leeds;

    2. oversee the administration of all research degrees governed by Ordinance X, and higher doctorates governed by Ordinance XII, in consultation with the Taught Student Education Board where taught modules form part of a research degree programme;

    3. oversee the strategic development of the Leeds Doctoral College, including Facuty Graduate Schools, Doctoral College Operations and othe rbodies or units as appropriate;

    4. ensure, working with and through the PGR Programmes of Study and Audit Group, the maintenance of quality and standards for research degree programmes; to consider, and approve where appropriate (a) amendments to the regulations for research degrees, (b) the introduction of new programmes of study and (c) amendments to programmes of study; and to recommend to the Senate amnedments to the Ordinances arising from any of the above actions;

    5. delegate authority to the PGR Examinations Group to (a) ratify examination results for research degrees and higher doctorates and to award such degrees and (b) confer them in absentia, where requested by the candidate;

    6. identify, promote and facilitate innovative approaches to skills development and training and to oversee this through the PGR Researcher Development Steering Group.

    7. oversee, working with the Group on Scholarships, Studentships and Prizes (GSSP),the PGR Pricing and Scholarships Sub-Group, and the Steering Group on Doctoral Training Grants, scholarship and funding matters relating the PGRs, including strategic intelligence realting to Research Councils and other external sponsors, and to determine and implement policy on University-funded scholarships for PGRs;

    8. oversee all matters relating to the needs, welfare and achievements of PGRs and to support PGR activities in consultation with other bodies (including Leeds University Union) where appropriate;

    9. communicate with Taught Student Education Board and the Research and Innovation Board where issues of common interest are concerned and to send representatives to both these Boards.

    Membership
    Chair: Dean of the Leeds Doctoral College (Professor Luke Windsor)

    Ex-Officio members
    The Deputy Vice-Chancellor: Research and Innovation
    The Deputy Vice-Chancellor: Student Education

    The Heads of the Faculty Graduate Schools (Chair of the Faculty Graduate School Committee):
    Dr Mic Spencer (Arts, Humanities and Cultures)
    Dr Effie Kesidou (Business)
    Professor Edward Newman (Social Sciences)
    Professor Pippa Chapman (Environment)
    Professor Alan Berry (Biological Sciences)
    Dr Stuart Barber (Engineering and Physical Sciences)
    Dr Paul Marshall (Medicine and Health)

    Leeds Univesity Union representation (ex officio):
    The Education Officer of the Leeds University Union
    A PGR student representative appointed by the LUU

    Members elected by Senate/Faculties
    Dr Ana Manzano (2018-2021)
    Dr Diane Nelson (2020-2023)
    Dr Aisha Walker (2020-2023)
    1 vacancy

    Representative of the Taught Student Education Board - Cathy Myles
    A Pro-Dean: International - William Murray

    Chairs the Groups/Committees of the Board:
    Professor Ingrid Sharp (2016-2021) (Examinations Group)
    Dr Amanda Waterman (2019-22) (PGR Programmes and Quality Group)
    Professor Richard Hall (2014-2021) (Scholarships, Studentships and Prizes)

    Representatives from Accredited Institutions
    A representative from York St John University (Dr Margaret Wood)
    A representative from Leeds Trinity University (Dr Martin Barwood)

    Service Representation
    ODPL - Dr Tony Bromley
    Director of Student Operations - Catherine Lorigan
    Head of Doctoral College Operations - Rachel Cox
    Head of Doctoral College Programmes - Dr Christina Robinson
    Head of Research Support and Digital Libraries - Claire Knowles

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    International Strategy Board

    Terms of Reference
    1. To advise and make recommendations to the Senate and Council on the University’s international strategy and the achievement of its global engagement objectives;

    2. To oversee and monitor the development and delivery of the University’s international strategy;

    3. To encourage the alignment of Faculty and School plans with the University’s international strategy;

    4. To facilitate the development of international education and research partnerships;

    5. To monitor and oversee performance and strategic alignment of major international collaborations;

    6. To encourage and facilitate business engagement and international collaboration with industrys;

    7.  To contribute to and advise on the University’s response to relevant external consultations and ensure appropriate engagement with international networks.

    Membership
    Professor Hai-Sui Yu (Deputy Vice-Chancellor - in the Chair)
    Pro-Deans: International
    A Pro-Dean for Student Education - Professor Simon Lightfoot
    A Pro-Dean for Research and Innovation - Professor Alan Haywood
    Deans: Global Development (Manuel Barcia Paz and Steve Banwart)
    Dean: Student Education (Experience) (Paul Taylor)
    Dean of Leeds Doctoral College (Luke Windsor)
    Marketing Director (Martin Holmes)
    Director of Research and Innovation Development (Ceri Williams)
    Director of International Office (Helen Foster)
    Interim Director of Digital Education Service (Megan Kime)
    LUU representative (Vicky Zhuo, International and Postgraduate Officer)

    In attendance
    Director of Advancement (Michelle Calvert)
    Director of International Pathway Programmes (Martin Maule)
    Director of the Language Centre (Yolanda Cerda)
    Deputy Director of Student Opportunity (Greg Miller)
    Director of Communications (Mark Devane – until December 2022)
    Director of Reward and Employee Relations (Helen Roden)
    Strategy and Planning representative (Rebecca Fleming)
    Head of Quality Assurance (Jenny Lyon)
    Head of International Market Development and Student Recruitment (Doug Pearce)

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    Recruitment Committee

    Terms of Reference
    1. To review policies and procedures for the effective recruitment and admission of students to undergraduate and taught postgraduate programmes, recognising differences in the organisation of constituent faculties.

    2. To ensure and promote equality, diversity and inclusion in the practices, policies and procedures of the University and its constituent faculties in relation to outreach, recruitment and admissions, taking into account relevant quality assurance requirements and statutory requirements such as those around widening participation.

    3. To receive reports from central services, faculty recruitment groups and working groups in relation to matters of outreach, recruitment and admissions, providing comment and making recommendations as required.

    4. To initiate cross-faculty or University-wide actions that will improve the delivery of objectives around outreach, recruitment and admissions, making use of collective intelligence and best practice.

    5. To assist the Recruitment Management Group in the regular management of policies and procedures, ensuring alignment with strategic objectives of the University.

    6. To keep the Taught Student Education Board apprised of all matters relating to recruitment and admissions, including idenfied issues that relate to and/or impact the achievement of strategic objectives.

    Membership
    Chair, a Pro-Dean for Student Education
    Pro-Deans for Student Education
    Director, Lifelong Learning Centre - Professor Jacqueline Stevenson
    Director, International Foundation Year Programmes - Anne Lawrence
    A Pro-Dean: International - Professor Norma Martin-Clement

    Service Representation:
    Head of Admissions - Lisa Summers
    Postgraduate Taught Admissions Manager - Graham Rees
    Head of International Recruitment - Doug Pearce
    Head of Educational Engagement - Richard Kemp
    Head of Student Finance and Support - Abi Shearsmith
    Marketing Manager - Miranda Walters
    Udergraduate Admissions Officer - Graham Rees
    Pathways and Qualifications Officer - Hilary Steel
    Equality and Inclusion Manager
    Faculty Education Service Manager (ENV) - Clare Ingle
    Faculty Admissions Lead - Sue Haines
    LUU Executive Officer, Equality and Diversity

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    Research and Innovation Board

    Terms of Reference
    1. To work with the Deputy Vice-Chancellor: Research and Innovation to develop and implement an ambitious vision for research and innovation, providing high-quality research intelligence and identifying strategic opportunities.

    2. To work with the Deputy Vice-Chancellor: Research and Innovation to set University-level targets for research and innovation performance and quality, consistent with the school and faculty targets, and to monitor performance against these targets.

    3. To work with the Deputy Vice-Chancellor: Research and Innovation and other key stakeholders to establish external partnerships with Business, Industry and the Third Sector, and to maximise research and innovation impact and engagement with society.

    4. To work with the Deputy Vice-Chancellor: Research and Innovation to develop and retain talent within the University, integrating postgraduate and early career research into a coherent strategy for maximising the potential of researchers and research leaders at all stages.

    5. To work with the Deputy Vice-Chancellor: Research and Innovation to ensure a consistent approach to research ethics and integrity and to actively create a culture of equality, diversity and inclusion.

    Membership
    Deputy Vice-Chancellor: Research and Innovation (in the Chair)
    The Pro-Deans for Research and Innovation (ex officio)
    Dean for Research Quality - Dr Amanda Bretman
    Dean for Research Culture - Dr Catherine Davies
    Director, Frontiers Institute - Professor Stuart Taberner
    Dean of the Leeds Doctoral College - Professor Luke Windsor
    Director of Commercialisation - Andy Duley
    Director of Research and Innovation Development - Dr Ceri Williams
    Director of Knowledge Exchange and Impact - Ms Steph Morris
    Director of Nexus - Dr Martin Stow
    Members elected by Senate/Faculties - Professor Jon Lovatt
    Representatives from the Library, IT and OD&PL

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    Taught Student Education Board

    Terms of Reference
    1. To monitor and advise on the delivery and management of Student Education, forwarding recommendations to the Senate and the Council as appropriate;

    2. To oversee the University’s holistic approach to Student Education, in identifying, promoting, and enhancing best practice in learning, teaching, assessment and the broader Student Education experience and in monitoring the implementation of strategies underpinning the delivery of Student Education;

    3. To oversee the development of the University’s portfolio of taught programmes, including the approval of new programmes;

    4. To oversee the University’s approach to admissions and recruitment, ratifying University policies, regulations and procedures for the admission of taught students;

    5. To oversee and keep under review policy at University, faculty and discipline level, for the maintenance of standards and quality assurance in relation to all aspects of student learning, teaching and assessment;

    6. To oversee key performance indicators, including relevant metrics and other information, relating to the University’s Student Education quality, standards and taught student success, and to refer, commission and monitor the impact of activity identified as a result of such consideration;

    7. To oversee institutional preparations for the external monitoring of the University’s Student Education quality, standards and taught student success;

    8. To liaise with the Graduate Board as appropriate on matters relating to Student Education;

    9. To consider and respond to issues raised by student representatives.

    Membership  
    Chair: Deputy Vice Chancellor Student Education (Jeff Grabill)
    Secretary (Lorraine Cross)
    Leeds University Union Officer: Education (Bethan Corner)
    Leeds University Union Officer: Well-being (Emily Tabern)
    Representative of LUU Staff (Katherine Owen)
    Dean for Student Education (Portfolio & Curriculum)(Kenneth McDowall)
    Dean for Student Education (Student Experience) (Paul Taylor)
    Dean for Student Education (Quality and Standards) (Alice O’Grady)

    Pro-Deans for Student Education:
    Arts Humanities and Cultures (Melanie Prideaux)
    Biological Sciences (Aysha Divan)
    Business (Cathy Myles)
    Engineering and Physical Sciences (Ozz Querin)
    Environment (Lisa Marshall)
    Medicine and Health (Amanda Harrison)
    Social Sciences (Simon Lightfoot)

    Chair of the Cross Institution Taught Student Education Committee (Megan Kime)
    A Dean: Online Education (Margaret Korosec)
    A Head of School (Kurt Langfeld)
    A Director of Student Education (Samantha Pugh)
    Graduate Board Representative (Pammi Sinha)
    Director of Academic Practice and Co-Director of ODPL (Louise Woodcock)
    Director of the Learning Design Agency (James Pickering)
    The University Librarian (Masud Khokhar
    Director of the Student Education Service (Christina Edgar)
    Director of Marketing (Education Portfolio) (Yvonne McBrearty)
    Director of Educational Engagement (Louise Banahene)
    Head of Student Cases (Rebecca Dearden)
    Head of Quality Assurance (Jenny Lyon)

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    University Special Cases Committees

    Terms of reference
    1. To consider and determine for and on behalf of the Senate recommendations from Schools:

    (a) that, because of unclear or uncertain adverse mitigating circumstances, candidates be permitted to continue or progress on a programme of study, notwithstanding that they have failed to satisfy the requirements to do so as specified by the regulations;

    (b) that, notwithstanding the requirements and provisions of the regulations, candidates be permitted to progress or graduate;

    (c) that, because of exceptionally poor examination performance, candidates be required to withdraw from or have their opportunities to progress restricted in their programme of study, notwithstanding that the regulations permit further opportunities to continue or to progress;

    (d) that, for exceptional reasons, special arrangements be approved for individual candidates in respect of the taking and sitting of University Assessments and Examinations;

    (e) that published decisions of the Examiners be changed; and

    (f) for the award of an Aegrotat or Posthumous Degree or other awards.

    2. In addition to the stipulated arrangements for such awards through the powers delegated by the Senate to the School Board of Examiners, award degrees, diplomas and certificates to candidates.

    3. To determine finally on the interpretation and application of regulations, rules and conventions for the assessment and examination of taught programmes of study. To ensure that such regulations, rules and conventions are applied properly and consistently, both to individual cases that come before the Committee and where guidance is sought from School Boards of Examiners.

    4. To advise the Deputy Vice-Chancellor: Student Education as s/he requests on action to be taken where Schools have reported students for poor attendance and lack of attention to coursework and have requested exclusion from the programme and hence the University.

    Membership
    Chairman, appointed by the Senate - Dr Laura Treadgold
    The Pro-Deans for Student Education

    In addition, the Committee shall have the power to co-opt up to 3 additional members

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    Committee of the Court

    Committee on Honorary Degrees

    Terms of Reference
    To select and submit to the Court the names of persons (if any) upon whom, in the Committee's opinion, Honorary Degrees of this University should be conferred.

    Membership
    The Chancellor
    The Pro-Chancellor
    The Vice-Chancellor
    A Deputy Vice-Chancellor
    A nominee of the University Union

    6 nominees of the Court, at least three of whom shall be nominees of Council and at least one of whom must be a representative of the Alumni (giving date of original appointment):
    Mark Chamberlain (2019)
    Professor John Double (2016)
    Colin Ions (2018)
    Leyla Okhai (2020)
    Geoff Potter (2012)

    6 members nominated by the Senate (giving date of original appointment):
    Professor Mark Birkin (2018)
    Professor Lisa Collins (2020)
    Professor Cristina Leston Bandeira (2019)
    Professor David Spencer (2020)
    Professor Yvonne Tasker (2019)
    Dr Charlotte Willans (2020)

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    Executive Committee

    University Executive Group

    Terms of reference
    1. To exercise executive leadership within the University, in particular

    (a) To protect and promote the interests of students at all times;
    (b) To nurture the wider University community, promoting equality, diversity and inclusion at all times and supporting staff in realising their career aspirations in line with the values of the University and its education and research mission;
    (c) To maintain academic standards in both education and research, to facilitate new approaches to education, research and innovation, and to extend opportunity and secure societal impact;
    (d) To ensure the academic development of the University and secure its academic and financial sustainability, reporting to the Senate and Council as required;
    (e) To formulate the University’s Strategic Plan for the approval of Senate and Council and to oversee the timely and effective implementation of the agreed plan and the achievement of key strategic objectives and performance targets;
    (f) To identify and manage risks facing the University, advising the Council as necessary;
    (g) To advise the Council, and where appropriate Senate, on the management of the University’s resource allocation model, the annual General Revenue Budget Statement, investments (so far as possible to a rolling five-year horizon) and the allocation of resources to faculties, schools and services;
    (h) To initiate constitutional, policy and organisational change for consultation when it is appropriate to do so;
    (i) To discharge the executive functions prescribed in the University’s Scheme of Delegation, the financial procedures of the University and other relevant instruments;
    (j) To advise the Vice-Chancellor across the full range of her responsibilities as the chief executive and principal academic officer of the University;
    (k) Working as appropriate with regional, national and international partners, to promote academic excellence within an ethical framework.

    2. To operate at all times with care and responsibility and a keen sense of accountability, in accordance with the Charter, Statutes and Ordinances of the University, policies agreed from time to time by the Senate and the Council, the University’s financial procedures and regulations, and the external regulatory requirements that may apply at any given time.

    Membership
    The Vice-Chancellor (Chair)
    The Deputy Vice-Chancellors
    The Chief Operating Officer
    The University Secretary
    The Chief Financial Officer
    The Executive Deans of Faculty

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    Other Committees

    Organisational Change Group

    Terms of Reference
    1. The Chair will be a senior officer of the University nominated by the Vice-Chancellor.

    2. The group will consist of the Chair and:
    2.1. Up to six nominees from the three recognised campus trades unions, at least one and normally two from each trade union.
    2.2. Up to six nominees from the management side, to include representatives from HR and relevant senior leaders.
    2.3. Where appropriate, trade union regional officers may attend for items of significance.

    3. The remit of the OCG will be as follows:

    3.1. To provide opportunities for communication and/or meaningful consultation as appropriate and as required with the trades unions on:

    3.1.1. Proposed organisational restructurings, including the rationale for change.
    3.1.2. Proposed change implementation plans including engagement and governance arrangements.
    3.1.3. Proportionate and, where required, ongoing impact assessments of organisational changes.
    3.1.4. Progress reports on organisational restructurings, in order to ensure effective coordination and mitigation of any issues or risks (including redundancy avoidance).
    3.1.5. Proposals for dismissals by reason of redundancy as a result of organisational restructuring/s.
    3.1.6 Proposed changes to the policy guidance.

    3.2 To share relevant data and information as necessary in support of the activity listed in 3.1.

    3.3 To promote effective change management practice including enhancements to management and HR guidance.

    3.4 It is not expected that the OCG will be normally or routinely concerned with matters of limited change or the expiry of fixed term contracts, but there may be exceptional occasions where this is invoked.

    Note 1: OCG meetings will be minuted and minutes circulated to attendees following the meeting by the Employee Relations Team within 10 working days, or with 5 working days’ notice of the next meeting, except in urgent cases by agreement.

    Membership

    The Chair: A senior officer of the University nominated by the Vice-Chancellor.

    Up to six nominees, normally two from each of the three recognised campus trades unions. On occasions when regional officers are in attendance, this will be in addition to the six.

    When determining membership from the management side, priority will be given to the relevant senior leaders with the decision making authority for the specific organisational area.

    Up to six nominees from the management side likely to include:
    Representatives from HR senior leadership
    Relevant Heads of HR
    Relevant senior leaders

    The meeting will be supported by the Employee Relations Team. An administrator for the trades unions may attend by agreement.

    Attendance of individuals from either side for the purposes of shadowing and training will be by agreement in advance of the meeting.

     

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    Committee on Professorial and Higher Academic-Related Staff Salaries

    Terms of Reference
    1. To determine annually the individual salaries of professors and higher academic-related staff, other than for those staff who have their salaries determined by the Remuneration Committee, and to award discretionary increases as appropriate.

    2. To consider and decide upon recommendations from Departmental Promotions Committees for the award of discretionary increments to Senior Lecturers and Equivalent staff.

    3. To monitor all honoraria payments and to approve honoraria payments of £3,500 and above.

    Membership
    Vice-Chancellor (ex officio)
    The Deputy Vice-Chancellors (ex officio)

    In attendance:
    Secretary
    Director of Human Resources
    Recruitment and Administrative Co-ordinator

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    Last updated: 19 October 2022 (HJP)