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Secretariat

Committees of the University

Committees of the Council
Council (opens a separate page)
Animal Welfare and Ethical Review Committee
Audit and Risk
Equality and Inclusion
Gift Acceptance Committee
Health and Safety
Nominating and Governance Committee
Remuneration
Strategy and Investment
Student Discipline
Student Health and Conduct
University Research Ethics Committee
Group on Pensions

Committees of the Senate
Senate (opens a separate page)
Applications
Digital Transformation Strategy Board
Graduate Board
International Strategy Board
Research and Innovation Board
Taught Student Education Board
Taught Student Recruitment Committee
University Special Cases Committee

Committees of the Court
Court (opens a separate page)
Honorary Degrees

Executive Committee
University Executive Group

Other Committees
Organisational Change Group
Professorial and Higher Academic-Related Staff Salaries

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Committees of the Council

Animal Welfare and Ethical Review Committee

Terms of Reference
1.   To promote the welfare of animals held or used by the University under the Animals (Scientific Procedures) Act 1986 and, in particular

(a)  to advise staff dealing with animals on all matters concerning animal welfare – covering in particular the acquisition, accommodation, care and use of animals;

(b)  to promote awareness of animal welfare and the 3Rs (the replacement, reduction and refinement of animal experimentation);

(c)  to review management and operational processes for monitoring and reporting on the welfare of animals housed or used in the University, for following up any issues arising and for training staff who work with animals;

(d)  to follow the development and outcome of projects carried out in the University, taking into the account the effect on the animals used, and to identify and advise on elements that could contribute further to the 3Rs;

(e)  to advise where appropriate on re-homing schemes, including the appropriate socialisation of animals to be re-homed;

(f)   to promote a culture of animal care within the University, supporting named persons and other staff dealing with animals as appropriate.

2.   To provide independent ethical advice to the Establishment Licence Holder, particularly with respect to new project licence applications and amendments to existing licences - in both cases with reference to the likely cost to the animals, the expected benefit of the work and how these considerations balance.

3.   To monitor the University’s compliance with the Animals (Scientific Procedures) Act 1986, and to report at least annually to the Council.

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Audit and Risk Committee

Constitution
1. The Council has established a committee of Council know as the Audit and Risk Committee.

Scope
2. It is the role of the Committee to advise and assist the Council in respect of the entire assurance and control enviroment of the institution.

Membership
3. The Committee and its Chair shall be appointed by the Council, from among its own members, and must consist of members with no executive responsibility for the management of the University. There shall be no fewer than three members; a quorum shall be two members. The Chair of the Council may not be a member of the Committee. Members may not have significant interests in the University.

4. At least one member shall have recent relevant experience in finance, accounting or auditing. The Committee may, if it considers it necessary or desirable, co-opt up to three members with particular expertise; co-opted members need not be members of the Council.

5. The membership of the Committee for 2020-21 is as follows:

  Member since Current term of office
Ed Anderson (Chair) 2007 (Chair since 2013) 2019-22
Tom Clark 2019 2019-22
Iain Moffatt 2019 2019-22
Leyla Okhai 2019 2019-22
Tim Smith 2019 2019-22

Attendance at meetings
6. The Chief Financial Officer, the Vice-Chancellor and representatives from the internal and external auditors shall normally attend meetings where business relevant to them is to be discussed. The Committee has the right, whenever it is satisfied that it is appropriate, to go into confidential session and exclude any or all other participants and observers other than the Committee Secretary.

Frequency of meetings
7. Meetings shall normally be held five times each financial year. The external or internal auditors may request additional meetings if they consider it necessary.

Authority
8. The Committee is authorised by Council to investigate any activity within its terms of reference. It is authorised to seek any information it requires from any employee and all employees are required to co-operate with any request made by the Committee.

9. The Committee is authorised by the Council to obtain outside legal or other independent professional advice and to secure the attendance of non-members with relevant experience and expertise if it considers this necessary, normally in consultation with the Vice-Chancellor or Pro-Chancellor. However, it may not incur direct expenditure in this respect in excess of £10,000, without the prior approval of the Pro-Chancellor.

10. The Committee is authorised to approva all audit planning documents on behalf of the Council.

11. The Committee shall review the audit aspects of the draft annual financial statements. These aspects will include the external audit opinion, the statement of Council's responsibilities, the statement of internal control and any relevant issues raised in the external auditors' management letter. The Committee shall confirm with the internal or external auditors that the effectiveness of the internal control system has been reviewed, and comment on this in its annual report to the Council.

Terms of Reference
12. The terms of reference of the Committee are as follows:

(a) To advise the Council on the appointment of the external auditors, the audit fee, the provision of any non-audit services by the external auditors and any questions of resignation or dismissal of the external auditors. In respect of non-audit services, to review annually the policy on the engagement of the external auditors to supply such services and its implementation, taking into account relevant ethical guidance regarding the provision of non-audit services by the external audit firm; and to report to the Council, identifying any matters in respect of which it considers that action or improvement is needed and making recommendations as to the steps to be taken.

(b) To discuss with the external auditors, before the audit begins, the nature and scope of the audit.

(c) To discuss with the external auditors any problems and reservations arising from the interim and final audits, including a review of the management letter incorporating management responses, and any other matters the external auditors may wish to discuss (in the absence of management where necessary).

(d) To consider and advise the Council on the appointment and terms of engagement of the internal audit service, the audit fee, the provision of any non-audit services by the internal auditors and any questions of resignation or dismissal of the internal auditors.

(e) To review the internal auditors’ audit risk assessment, strategy and programme; to consider major findings of internal audit investigations and management's response; and promote co-ordination between the internal and external auditors. The Committee will ensure that the resources made available for internal audit are sufficient to meet the institution’s needs (or make a recommendation to the Council as appropriate).

(f) To keep under review the effectiveness of risk management, culture, control and governance arrangements, and in particular review the external auditor's management letter, the internal auditors’ annual report, and management responses.

(g) To review annually the University's risk appetite statement, institutional risk register and other risk registers as it considers appropriate, and to advise the Council on any issues arising, including any further action needed to mitigate particular risks.

(h) To monitor the implementation of agreed audit-based recommendations, from whatever source.

(i) To ensure that all significant losses have been properly investigated and that the internal and external auditors, and where appropriate the Office for Students and Research England, have been informed.

(j) To oversee the institution’s policies on fraud and irregularity, and on whistleblowing, including being notified of any action taken under those policies.

(k) To satisfy itself that satisfactory arrangements are in place to ensure the sustainability of the institution and to promote economy, efficiency and effectiveness.

(l) To satisfy itself that effective arrangements are in place to ensure appropriate and accurate data returns are made to external stakeholders and regulatory bodies.

(m) To receive any relevant reports from the National Audit Office and its equivalents in Scotland, Wales and Northern Ireland, the regulator and other organisations.

(n) To monitor annually the performance and effectiveness of external and internal auditors, including any matters affecting their objectivity, and to make recommendations to the Council concerning their re-appointment, where appropriate.

(o) To monitor other relevant sources of assurance, for example other external reviews.

(p) To consider elements of the annual financial statements in the presence of the external auditor, including the auditor’s formal opinion, the statement of members’ responsibilities and the statement of internal control, in accordance with the OfS Accounts Direction.

(q) In the event of the merger or dissolution of the institution, to ensure that the necessary actions are completed, including arranging for a final set of financial statements to be completed and signed.

(r) To monitor and review the satisfactory discharge of the Council's obligations as set out in the schedule of assurance codifying the Council's specific responsibilities.

(s) As may be requested from time to time by the Council, to monitor arrangements for the implementation or execution of policy decisions and processes, major initiatives and projects, and to advise the Council on any action needed.

Reporting procedures
13. The minutes of the meetings of the Committee shall be circulated to all members of the Council and the Chair of the Committee (or in their absence, another member) shall supplement the minutes with an oral report and be available to answer questions on the work of the Committee.

14. The Commitee must prepare an annual report covering the institution's financial year and any significant issues up to the date of preparing the report. The report shall be addressed to the Council and the Vice-Chancellor, and shall summarise the activity for the year. It shall give the Committee's opinion of the adequacy and effectiveness of the University's arrangements for the following

- risk management, control and governance (including the accurancy of the statement of internal control included with the annual statement of accounts)
- sustainability, economy, efficiency and effectiveness (value for money)

and respecting discharge of the Council's obligations and responsibilities.

15. This opinion shall be based on the information presented to the Committee. The Committee's annual report will normally be submitted to the Council before the members' responsibility statement in the annual financial statements are signed.

Clerking arrangements
16. The secretary to the Committee will be the Secretary to the University.

Review
17. The Committee should periodically (and at a minimum of every four years) undertake a review of its terms of reference and recommend any changes to the Council.

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Equality and Inclusion Board

Terms of Reference
The terms of reference for the Equality and Inclusion Board are to:

  1. provide annual assurance to University Council that that the University is effectively discharging its equality and inclusion (E&I) responsibilities and meeting the requirements of the Equality Act 2010;
  2. ensure that reporting requirements and compliance with equality legislation and to professional, regulatory and statutory bodies are fulfilled;
  3. approve the University’s E&I Framework 2020-25 ensuring that the strategic E&I priorities are aligned to the priorities/themes in the University Strategy;
  4. set the direction for the E&I Delivery Group (E&IDG) on University of Leeds E&I priorities on a three-year timeframe and receive regular reports from E&IDG on the delivery of these;
  5. approve the Equality Action Plans, developed by the E&IDG in support of the E&I Framework and priorities;
  6. advise on the Student Education, Research & Innovation, and International E&I priorities, ensuring that these that are embedded within the respective strategies and periodic reports on progress on E&I priorities from each area are received;
  7. ensure that E&I is embedded across all enabling UoL strategies and in all Faculty and Professional Services and to ensure that annual assurance reports on progress against the priorities outlined in the E&I Framework are received;
  8. receive, consider, endorse or challenge any policy recommendations for change in practice at University level, considering the impact on University resources;
  9. commission the E&IDG with required research to support acceleration of E&I progress through keeping abreast of best practice from the UK business and the HE sector and the evaluation of this within a UoL context;
  10. be responsible for any E&I non-compliance issues arising at the University.

Membership
The Vice-Chancellor (in the chair)
A Deputy Vice-Chancellor
A lay member of the Council: Janet Sheriff
Chair of the Equality and Inclusion Delivery Group
Head of Equality and Inclusion
Director of Human Resources
Director of HR Service and Organisational Change
Director of Student Operations
Executive Dean (1 to represent all Faculties)
Chair of Inclusion and Engagement Strategy Group (if DVC: Student Education is not attending)
LUU Union Affairs Officer

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Gift Acceptance Committee

Terms of Reference
1. To ensure that the University operates effective, systematic and proportionate systems for research into donations offered to - or potentially to be solicited by - the University.

2. For each case brought to the Committee in accordance with the Gift Acceptance Policy,

(a) to consider strategic, financial, legal, ethical and reputational issues associated with the gift or proposed gift;
(b) to determine whether the gift in question may be accepted or, as the case may be, the proposed gift solicited or whether it should be referred to the full Council for decision.

Membership
The Pro-Chancellor (in the Chair)
Up to three lay members of the Council: Seb Elsworth and Helen Grantham
The Deputy Vice-Chancellor: Student Education
A member of the University Senate (Professor Christopher Megone)

In attendance
The Vice-Chancellor
The Chief Financial Officer
The University Secretary
The Director of Development

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Health and Safety Committee

Terms of Reference
1. To monitor the University’s arrangements for the management of health and safety via

• reports from Wellbeing, Safety and Health Services (including those relating to the Service's strategy and objectives);

• reports on any untoward incidents carrying a major risk to health and safety;

• reports on any enforcement action served on the University by the Health and Safety Executive or any other regulatory body;

• reports on issues of significance from Faculty or Service health and safety committees, biological safety or radiation protection committees, or directly from Executive Deans/Heads of Schools and Services.

2. To discuss issues of health and safety policy and practice raised by the trade unions.

3. To consider and initiate proposals to add to or amend the University’s health and safety policies and procedures (1)

4. To review the scope of the University’s health and safety arrangements to ensure that they are comprehensive and complete and that accountability for different responsibilities is clear; and to approve the disposition of health and safety responsibilities.

5. To report as appropriate to the Council on routine business and monitoring information, and to alert it to any accidents or incidents posing major risks.

(1) Significant changes or additions to policies require the approval of the Council, but the Committee is authorised to resolve other changes and additions


Membership
The Vice-Chancellor - in the Chair, ex-officio

A nominee of the Council: Edward Ziff (2019-2022)

The Executive Deans of Faculty (or, should the Dean be unavoidably detained on other business, his/her nominee)

Trade Union Representatives:
UNITE x 3
UCU x 3
UNISON x 3

Two nominees of the Students’ Union

The power to co-opt one or two specialist academics

In attendance:
Director of Wellbeing, Safety and Health
Director of Human Resources
Director of Campus Development
University Secretary
Head of Health and Safety Services
Occupational Health Physician

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Nominating and Goverance Committee

Terms of Reference
Nominations
1. To bring forward nominations to the Council to fill vacancies for:
(a) lay members of the Council;
(b) members of standing Committees of the Council;

2. To submit to the Court recommendations to fill vacancies for:
(a) members of the Court in the category co-opted by the Court;
(b) up to two members of the Court, being retired members of the staff of the University who, within the five-year period preceding their retirement, have held office within the University either as a Pro-Vice-Chancellor or as a Dean.

3. In putting forward nominations to fill vacancies in categories 1(a) and 2(a), the Committee shall have regard to the need to draw members from a wide variety of backgrounds. In this connection, it shall
(a) invite all members of the Council and the Court annually to submit nominations for the Committee's consideration; and
(b) canvass widely for suggestions, both by means of notices in the Reporter, on the University's website and by means of direct approaches to various local and regional organisations.

4. The Committee shall have regard also to the need to strike a balance between rotation and continuity in the membership of the Council and the Court and shall take into account any policy adopted by the Court or the Council from time to time regarding length of service. With respect to the Council in particular, the Committee shall also have regard to the need for succession planning.

5. The Committee shall operate on the principle that appointments to the Council of fit and proper individuals as lay members are made on the basis of merit, seeking always to achieve a balance of relevant skills and backgrounds on the Council. In particular, the Committee shall have regard to the need to draw members from a wide variety of backgrounds (reflecting the diversity of the communities which the University serves) and ensure that the Council has within its membership an appropriate balance and mix of experience and expertise, covering such areas (although not necessarily all such areas) as corporate leadership, audit and risk management, accounting or financial services, commerce, retail and other customer-focused sectors, human resources and change management, compliance and regulation (including health and safety), property management and development, manufacturing and technology, the law, health, education, the public sector, the charitable and not-for-profit sectors, strategy development, sustainability and communications and the media such that the Council can effectively discharge its functions as the governing body of a large, complex and accountable academic organisation with charitable status and in receipt of public funds.

6. The Committee shall report in writing to the Council and the Court as appropriate, and each report shall include a list of organisations consulted by the Committee during its deliberations over the past year.

Governance
7. In between triennial reviews of governance, the Committee shall take the opportunity annually to reflect on the Council's ways of working to identify improvements that can be made to enhance the effectiveness of the governing body. It will send forward recommendations accordingly to the Council.

Membership
The Pro-Chancellor (ex-officio Chair)
The Vice-Chancellor
Three lay members appointed by the Council: Ed Anderson, Yvette Oade and Janet Sheriff

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Remuneration Committee

Terms of Reference
1. In the light of comparative information on salaries and other benefits and conditions of service in the sector, to review annually and to determine the remuneration of the Vice-Chancellor and other members of the University Executive Group.

2. To receive appropriate information on additional income accruing to the Vice-Chancellor and other members of the University Executive Group.

3. To note annually any salary increases which take a member of staff's total remuneration package above £100,000, whether as an explicit retention decision or otherwise.

4. To note annually recruitment involving total remuneration packages above £100,000.

5. Taking into account both the University's interests and the public interest, to advise the Council on any proposed severance settlement for the Vice-Chancellor; to approve any proposed severence settlements for other members of the University Executive Group; and to note severance settlements for other members of staff whose total remuneration package is over £100,000.

6. To report annually to the Council(2).

7. To review its terms of reference annually.

Membership
Chair: Liz Barber

Nominees of the Council:
The Pro-Chancellor
Ed Anderson (2019-22)
Helen Grantham (2019-22)
Iain Moffatt (2019-22)

In attendance (except for consideration of their own remuneration): the Vice-Chancellor and the Director of Human Resources

(2) The annual report will cover the general approach to setting salaries, highlighting issues of principle but, consistent with the University's general policy, will not cover individual salaries

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Strategy and Investment Committee

Terms of reference
1. To monitor and advise the Council on the development and implementation of the University's strategy, and in particular to review annually
(a) progress with the student education strategy
(b) progress with the research and innovation strategy
(c) progress with the international strategy
(d) staffing plans
(e) the capital plans
(f) the five-year financial forecasts.

2. To that end,
(i) to maintain an overview of changes in the strategic landscape, particularly those which could have a bearing on the University's next strategic plan

(ii) to receive and consider reports at least annually
~ from the Deputy Vice-Chancellor: Student Education
~ from the Deputy Vice-Chancellor: Research and Innovation
~ from the Deputy Vice-Chancellor: International
~ from the Director of HR
~ from the Director of Campus Development
~ from the Chief Financial Officer
~ on the Integrated Planning Exercise (IPE)

(iii) to receive and review at least twice a year the Strategic Plan Oversight Report

(iv) to consider at each meeting the Strategic Projects Status Report

(v) to review faculty plans as it considers necessary to assess the implementation of the University's overall strategic objectives

(vi) to review, as it considers necessary, the implementation of specific initiatives.

3. To advise the Council on major investment decisions, and to that end to review emerging proposals at an early stage (in particular those which are not in the current capital plan) and business cases before they are finalised.

4. To advise the Council on major funding and borrowing decisions, including any significant changes to treasury policy.

5. To advise the Council on such other matters as may be referred to the Committee by the Council, the Pro-Chancellor or the executive team.

Meetings
6. The Committee will normally meet at least five times a year.

Attendance
7. The Vice-Chancellor, the Chief Financial Officer and the Secretary will normally attend meetings; the Deputy Vice-Chancellors and other executive officers will attend meetings when the agenda includes business relevant to their respective portfolios.

Membership
A Deputy Pro-Chancellor - Liz Barber (in the Chair)
Up to five other members of the Council, to be appointed by the Council, currently:
Seb Elsworth
Roger Marsh
Iain Moffatt
Dr Yvette Oade

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Committee on Student Discipline

Terms of Reference
To determine for and on behalf of the Council cases of student discipline and to decide upon the imposition of penalties.

Membership
Chair, Appointed by the Council
3-5 Members

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Committee on Student Health and Conduct

Terms of Reference
To determine for and on behalf of the Council cases that call into question either a student’s health and/or fitness to practise professionally, which have been referred to the Committee by the student's parent schools if the programme leads to a registrable qualification.

Membership
Chair, Appointed by the Council - Professor Norma Martin Clement
3-5 Members

One Member shall be a fully registered practitioner in the profession for which the student is studying.

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University Research Ethics Committee

Terms of reference
1. To consider matters of general principle and policy on research ethics, and as necessary to refer such matters to the Council following appropriate consultation.

2. To provide a framework of delegated authority within which the likely benefits of research can be considered in relation to the potential risks, and within which research will be conducted in accordance with the law; with University values; with the regulatory frameworks of research funders; and with the highest standards of academic and professional integrity.

3. To consider approval for proposals that include research with significant ethical dimensions, in particular that involving human participants, their data and biological samples; and research with the potential for an adverse impact upon the physical environment.

4. To establish and subsequently monitor the implementation of a procedure for considering appeals against decisions made by a sub-committee to withhold, suspend or withdraw ethical approval of a research project.

5. To consider issues of general policy and practice related to practical procedures on human subjects and biological samples that are used for teaching purposes.

6. To receive an annual report on the University's approach to relevant training for staff.

7. On the basis of reporting from faculty sub-committees in particular, to report annually to the Council on the University's approach to research ethics and ethical review.

Membership
Chair: a lay member of the Council (Dr Yvette Oade)

A lay member nominated by the Council (Professor John Double)

The Deputy Vice-Chancellor: Research and Innovation (or nominee)

The Chair of each of the five faculty-level research ethics committees:
- Arts, Humanities and Cultures (Professor Robert Jones)
- Social Sciences, Environment and Business (Dr Matthew Davis)
- Engineering, Mathematics & Physical Sciences (to be confirmed)
- Biological Sciences (Dr David Lewis)
- Medicine & Health (Professor Elizabeth Hughes)

The Chair of the Research Ethics Training and Development Steering Group
The Director of the Interdisciplinary Ethics Applied Centre (Professor Christopher Megone)
One member nominated by the Leeds University Union (Union Affairs Officer)
A representative of the postgraduate student body (Chris Bretter)

In attendance
Head of Research Integrity and Governance, Secretariat (Clare Skinner)

The Committee shall also have the power to co-opt such additional members as are necessary for the conduct of its business.

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Group on Pensions

Terms of Reference
1. To frame responses to all consultations from the trustee or employers' representatives about the valuation or governance of - or proposed changes to - the Universities Superannuation Scheme on the basis that
- when time allows, responses drawn up the Group on significant policy issues or questions of principle will be put to the Council for determination; but that
- otherwise the Group itself will determine responses.

2. To formulate advice on any other pensions matters referred to it by the Council or the relevant executive lead.

Membership
Chair of the Audit and Risk Committee (Ed Anderson), in the Chair
The Chair of the Strategy and Investment Committee (Liz Barber)
Up to three other members of the Council (Helen Grantham and Tim Smith)

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Committees of the Senate

Committee on Applications

Terms of Reference
Acting on behalf of the Senate to:

(a) consider and resolve appeals against the decision of their examiners lodged by candidates registered upon research degrees and taught programmes of study;

(b) consider, resolve and, where appropriate, impose penalties on candidates for taught and research degrees against whom a case of cheating or other forms of academic malpractice has been made.

Membership
Chairs, appointed by the Senate
Professor Mike McPherson (to 31 July 2020)
Professor Mitch Waterman (to 31 July 2021)
Professor Norma Martin Clement (to 31 July 2021)
Dr Martin Purvis (to 31 July 2021)
Professor Nicola Stonehouse (to 31 July 2021)
Professor Kelvin Tapley (to 31 July 2022)

Pro-Deans for Student Education
Heads of Graduate Schools

4 nominees of the Senate:
Professor Nick Scott (to 31 July 2022)
Dr Indira Banner (to 31 July 2020)
Mr Nick Taylor (to 31 July 2020)
Professor Mike McPherson (to 31 July 2020)

Up to three co-opted members: By rotation to be drawn from a pool of current Directors of Student Education, Academic Integrity Officers and Directors of PGR Studies

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Digital Transformation Strategy Board

Terms of Reference

1. To advise and make recommendations to the University Executive Group, Senate and Council on the University’s Digital Transformation strategy and the achievement of its objectives
2. To oversee and monitor the development and delivery of the University’s Digital Transformation Strategy
3. To provide strategic leadership on all matters relating to digital transformation and to monitor and advise on the management and implementation of digital transformation initiatives
4. To identify and coordinate strategies underpinning the delivery of digital transformation and to make recommendations as appropriate concerning the facilities and resources which will be necessary to support such strategies
5. To oversee digital transformation initiatives within the Student Education, Research and Innovation, International and Professional Service areas
6. To liaise with the Research & Innovation Board, Taught Student Education Board, International Strategy Board and Heads of Professional Services Group in relation to digital transformation initiatives
7. To encourage the alignment of Faculty, School and Service plans with the University’s Digital Transformation Strategy
8. To encourage partnerships between staff, students and external collaborators in digital transformation initiatives
9. To consult on digital transformation issues and to refer and commission activity supporting the enhancement of the university’s activity through digital transformation;
10. To encourage and facilitate collaboration with the Leeds City Region’s digital industry
11. To contribute to and advise on the University’s response to relevant external consultations and ensure appropriate engagement with external networks

Membership

Interim Deputy Vice-Chancellor: Digital Transformation (in the Chair)
Academic Leads for digital transformation projects
A Pro-Dean for Student Education
A Pro-Dean for Research and Innovation
A Pro-Dean for International
Dean of Interdisciplinary Research
Dean: Student Education (Experience)
Dean of the Leeds Doctoral College
LUU representatives
Head of Marketing Services
Finance Director
IT Service lead
Director for Research Integration and Advancement
Director, Digital Education Service
University Librarian
Deputy-Director Communications
Director of Sustainability
Deputy HR Director
Co-Director, OD&PL
Operations Director
Director of Estates & Facilities

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Graduate Board

Terms of Reference

Graduate Board is responsible for providing strategic direction to all matters relating to postgraduate research (PGR) education, making recommendations to the Senate, Council and University Executive Group (UEG) as required.

It operates to:
1. To formulate and implement policy and procedures with regard to all research degrees and higher doctorates, including those offered in collaboration with other institutions, or by other institutions whose research degree programmes are accredited by the University of Leeds;

2. oversee the administration of all research degrees governed by Ordinance X, and higher doctorates governed by Ordinance XII, in consultation with the Taught Student Education Board where taught modules form part of a research degree programme;

3. oversee the strategic development of the Leeds Doctoral College, including Facuty Graduate Schools, Doctoral College Operations and othe rbodies or units as appropriate;

4. ensure, working with and through the PGR Programmes of Study and Audit Group, the maintenance of quality and standards for research degree programmes; to consider, and approve where appropriate (a) amendments to the regulations for research degrees, (b) the introduction of new programmes of study and (c) amendments to programmes of study; and to recommend to the Senate amnedments to the Ordinances arising from any of the above actions;

5. delegate authority to the PGR Examinations Group to (a) ratify examination results for research degrees and higher doctorates and to award such degrees and (b) confer them in absentia, where requested by the candidate;

6. identify, promote and facilitate innovative approaches to skills development and training and to oversee this through the PGR Researcher Development Steering Group.

7. oversee, working with the Group on Scholarships, Studentships and Prizes (GSSP),the PGR Pricing and Scholarships Sub-Group, and the Steering Group on Doctoral Training Grants, scholarship and funding matters relating the PGRs, including strategic intelligence realting to Research Councils and other external sponsors, and to determine and implement policy on University-funded scholarships for PGRs;

8. oversee all matters relating to the needs, welfare and achievements of PGRs and to support PGR activities in consultation with other bodies (including Leeds University Union) where appropriate;

9. communicate with Taught Student Education Board and the Research and Innovation Board where issues of common interest are concerned and to send representatives to both these Boards.

Membership
Chair: Dean of the Leeds Doctoral College (Professor Luke Windsor)

Ex-Officio members
The Deputy Vice-Chancellor: Research and Innovation
The Deputy Vice-Chancellor: Student Education

The Heads of the Faculty Graduate Schools (Chair of the Faculty Graduate School Committee):
Dr Mic Spencer (Arts, Humanities and Cultures)
Dr Effie Kesidou (Business)
Professor Edward Newman (Social Sciences)
Professor Pippa Chapman (Environment)
Professor Alan Berry (Biological Sciences)
Dr Stuart Barber (Engineering and Physical Sciences)
Dr Paul Marshall (Medicine and Health)

Leeds Univesity Union representation (ex officio):
The Education Officer of the Leeds University Union
A PGR student representative appointed by the LUU

Members elected by Senate/Faculties
Dr Ana Manzano (2018-2021)
Dr Diane Nelson (2020-2023)
Dr Aisha Walker (2020-2023)
1 vacancy

Representative of the Taught Student Education Board - Cathy Myles
A Pro-Dean: International - William Murray

Chairs the Groups/Committees of the Board:
Professor Ingrid Sharp (2016-2021) (Examinations Group)
Dr Amanda Waterman (2019-22) (PGR Programmes and Quality Group)
Professor Richard Hall (2014-2021) (Scholarships, Studentships and Prizes)

Representatives from Accredited Institutions
A representative from York St John University (Dr Margaret Wood)
A representative from Leeds Trinity University (Dr Martin Barwood)

Service Representation
ODPL - Dr Tony Bromley
Director of Student Operations - Catherine Lorigan
Head of Doctoral College Operations - Rachel Cox
Head of Doctoral College Programmes - Dr Christina Robinson
Head of Research Support and Digital Libraries - Claire Knowles

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International Strategy Board

Terms of Reference
1. To advise adn make recommendations to the Senate and Council on the University's international strategy ad the achievement of its global engagement objectives;

2. To oversee and monitor the development and delivery of the University's international strategy;

3. To encourage the alignment of Faculty and School plans with the University's international strategy;

4. To facilitate the development of international education and research partnerships;

5. To monitor and oversee performance and strategic alignment of major international collaborations;

6. To encourage and facilitate business engagement and international collaboration with industry;

7. To contribute to and advise on the University's response to relevant external consultations and ensure appropriate engagement with international networks.

Membership
Professor Hai-Sui Yu (Deputy Vice-Chancellor - in the Chair)
Pro-Deans: International
A Pro-Dean for Student Education - Professor Nick Scott
A Pro-Dean for Research and Innovation - Professor Joe Holden
LUU representative - TBC
Marketing Director - Martin Holmes
Director of Research and Innovation Development - Dr Ceri Williams
Director of the International Office - Jacqui Brown
Dean of the Leeds Doctoral College - Professor Luke Windsor

In attendance
Director of Development, Alumni - Michelle Calvert
International Pathways Director - Anne Lawrence
Director of the Language Centre - Professor Melinda Whong
Director of Student Opportunity - Dr Christina Edgar
Director of Communications - Mark Devane
Director of HR Service and Organisational Change - Linda Mortimer Pine
Strategy and Planning representative - Rebecca Flemming
Head of Quality Assurance - Jenny Lyon

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Recruitment Committee

Terms of Reference
1. To review policies and procedures for the effective recruitment and admission of students to undergraduate and taught postgraduate programmes, recognising differences in the organisation of constituent faculties.

2. To ensure and promote equality, diversity and inclusion in the practices, policies and procedures of the University and its constituent faculties in relation to outreach, recruitment and admissions, taking into account relevant quality assurance requirements and statutory requirements such as those around widening participation.

3. To receive reports from central services, faculty recruitment groups and working groups in relation to matters of outreach, recruitment and admissions, providing comment and making recommendations as required.

4. To initiate cross-faculty or University-wide actions that will improve the delivery of objectives around outreach, recruitment and admissions, making use of collective intelligence and best practice.

5. To assist the Recruitment Management Group in the regular management of policies and procedures, ensuring alignment with strategic objectives of the University.

6. To keep the Taught Student Education Board apprised of all matters relating to recruitment and admissions, including idenfied issues that relate to and/or impact the achievement of strategic objectives.

Membership
Chair, a Pro-Dean for Student Education - Professor Kenneth McDowall
Pro-Deans for Student Education
Director, Lifelong Learning Centre - Professor Jacqueline Stevenson
Director, International Foundation Year Programmes - Anne Lawrence
A Pro-Dean: International - Professor Norma Martin-Clement

Service Representation:
Head of Admissions - Lisa Summers
Postgraduate Taught Admissions Manager - Graham Rees
Head of International Recruitment - Doug Pearce
Head of Educational Engagement - Richard Kemp
Head of Student Finance and Support - Abi Shearsmith
Marketing Manager - Miranda Walters
Udergraduate Admissions Officer - Graham Rees
Pathways and Qualifications Officer - Hilary Steel
Equality and Inclusion Manager - [TBC]
Faculty Education Service Manager (ENV) - Clare Ingle
Faculty Admissions Lead - Sue Haines
LUU Executive Officer, Equality and Diversity - Laila Fletcher

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Research and Innovation Board

Terms of Reference
1. To work with the Deputy Vice-Chancellor: Research and Innovation to develop and implement an ambitious vision for research and innovation, providing high-quality research intelligence and identifying strategic opportunities.

2. To work with the Deputy Vice-Chancellor: Research and Innovation to set University-level targets for research and innovation performance and quality, consistent with the school and faculty targets, and to monitor performance against these targets.

3. To work with the Deputy Vice-Chancellor: Research and Innovation to establish external partnerships with Business, Industry and the Third Sector, and to maximise research and innovation impact and engagement with society.

4. To work with the Deputy Vice-Chancellor: Research and Innovation to develop talent within the University, integrating postgraduate research into a coherent strategy for maximising the potential of researchers and research leaders at all stages.

5. To work with the Deputy Vice-Chancellor: Research and Innovation to ensure a consistent approach to research ethics and to actively create a culture of equality, diversity and inclusion.

Membership
Deputy Vice-Chancellor: Research and Innovation (in the Chair)
The Pro-Deans for Research and Innovation (ex officio)
Dean of Interdisciplinary Research - Professor Stuart Taberner
Dean of the Leeds Doctoral College - Professor Luke Windsor
Dean of Research Quality and Impact - Professor Nick Plant
Director of Commercialisation - Andy Duley
Director of Research and Innovation Integration and Advancement - Ian Shortland
Director of Research and Innovation Development - Dr Ceri Williams
Director of Nexus - Dr Martin Stow
Members elected by Senate/Faculties - Professor Jon Lovatt
Representatives from the Library, IT and OD&PL

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Taught Student Education Board

Terms of Reference
1. To provide strategic leadership on all matters relating to student education and to monitor and advise on the management and implementation of student education, making recommendations to the Senate and the Council as appropriate;

2. To identify and coordinate strategies underpinning the delivery of student education and to make recommendations as appropriate concerning the facilities and resources which will be necessary to support such strategies, forwarding to the University Executive Group with significant resource implications;

3. To oversee the University's holistic approach to student education, in promoting, enhancing and evolving best practice in learning, teaching, assessment and the broader student education experience;

4. To oversee the University's approach to admissions and recruitment, ratifying University policies, regulations and procedures for the admission of taught students;

5. To oversee the development and implementation of the Leeds Curriculum and initiates supporting the enhancement of the student education experience, including the principles underpinning LeedsforLife and the promotion of co-curricular and other developmental opportunities for students;

6. To determine, monitor and keep under review policy and procedures, at University, faculty and discipline level, for the maintenance of standards and quality assurance in relation to all aspects of student learning, teaching and assessment, and to encourage critical review of such procedures;

7. To consider key performance indicators relating to the quality and standards of student education and to refer and commission activity identified as a result of such consideration;

8. To oversee institutional preparations for external monitoring of quality and standards;

9. To identify needs for staff and departmental development in relation to the delivery, quality assurance and enhancement of student education and to offer advice on programmes and opportunities that should be made available to meet these needs;

10. To liaise with the Graduate Board as appropriate on matters relating to student education;

11. To consult on student education issues and to refer and commission activity supporting the enhancement of student education.

Membership
Ex officio
The Deputy Vice-Chancellor: Student Education (Chair)
The Pro-Deans for Student Education
Director of the Lifelong Learning Centre - Professor Jacqueline Stevenson
Director of Digital Learning - Professor Neil Morris
Director of the Leeds Institute for Teaching Excellence - To be confirmed
Director of International Pathways - Anne Lawrence
Student Education Academic Lead - James Pickering

LUU representation
The Education Officer of the University Union
The Welfare Officer of the University Union
A representative of the LUU Staff - Kath Owen

Elected and co-opted members
Two members elected by and from the Senate - Dr Osvaldo Querin (2018-2021), Dr Sarah Hudspith (2020-23)
Two members elected by and from the Faculties – Dr Aysha Divan (2018-2021) and Professor Nick Taylor (2018-2021)

A representative of the Graduate Board - Dr Kelvin Tapley
A representative of the International Strategy Board - to be confirmed
A Head of School - Professor Elaine Martin
A Director of Student Education - Dr Samantha Pugh
Up to two further co-options - Dr Kelvin Tapley and Dr Kevin Linch

Service representation
A representative of ODPL - Louise Woodcock
A representative of the University Library - Michael Fake
Director of Student Operations - Catherine Lorigan
Director of Student Opportunity - Christina Edgar
Director of Marketing Services - Karen Innis
Head of Educational Engagement - Louise Banahene
Head of Quality Assurance - Jenny Lyon
Head of Student Cases - Rebecca Dearden
Head of Student Support - Chris Warrington
A Faculty Education Service Manager - Claire Smith
A representative of the Equality Policy Unit - Claire Owen

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University Special Cases Committees

Terms of reference
1. To consider and determine for and on behalf of the Senate recommendations from Schools:

(a) that, because of unclear or uncertain adverse mitigating circumstances, candidates be permitted to continue or progress on a programme of study, notwithstanding that they have failed to satisfy the requirements to do so as specified by the regulations;

(b) that, notwithstanding the requirements and provisions of the regulations, candidates be permitted to progress or graduate;

(c) that, because of exceptionally poor examination performance, candidates be required to withdraw from or have their opportunities to progress restricted in their programme of study, notwithstanding that the regulations permit further opportunities to continue or to progress;

(d) that, for exceptional reasons, special arrangements be approved for individual candidates in respect of the taking and sitting of University Assessments and Examinations;

(e) that published decisions of the Examiners be changed; and

(f) for the award of an Aegrotat or Posthumous Degree or other awards.

2. In addition to the stipulated arrangements for such awards through the powers delegated by the Senate to the School Board of Examiners, award degrees, diplomas and certificates to candidates.

3. To determine finally on the interpretation and application of regulations, rules and conventions for the assessment and examination of taught programmes of study. To ensure that such regulations, rules and conventions are applied properly and consistently, both to individual cases that come before the Committee and where guidance is sought from School Boards of Examiners.

4. To advise the Deputy Vice-Chancellor: Student Education as s/he requests on action to be taken where Schools have reported students for poor attendance and lack of attention to coursework and have requested exclusion from the programme and hence the University.

Membership
Chairman, appointed by the Senate - Dr Laura Treadgold
The Pro-Deans for Student Education

In addition, the Committee shall have the power to co-opt up to 3 additional members

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Committee of the Court

Committee on Honorary Degrees

Terms of Reference
To select and submit to the Court the names of persons (if any) upon whom, in the Committee's opinion, Honorary Degrees of this University should be conferred.

Membership
The Chancellor
The Pro-Chancellor
The Vice-Chancellor
A Deputy Vice-Chancellor
A nominee of the University Union (Izzy Walter)

6 nominees of the Court, at least three of whom shall be nominees of Council and at least one of whom must be a representative of the Alumni (giving date of original appointment):
Rachael Brown (2017)
Mark Chamberlain (2019)
Professor John Double (2016)
Colin Ions (2018)
Leyla Okhai (2020)
Geoff Potter (2012)

6 members nominated by the Senate (giving date of original appointment):
Professor Mark Birkin (2018)
Professor Lisa Collins (2020)
Professor Cristina Leston Bandeira (2019)
Professor David Spencer (2020)
Professor Yvonne Tasker (2019)
Dr Charlotte Willans (2020)

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Executive Committee

University Executive Group

Terms of reference
1. To exercise executive leadership within the University, in particular

(a) To protect and promote the interests of students at all times;
(b) To nurture the wider University community, promoting equality, diversity and inclusion at all times and supporting staff in realising their career aspirations in line with the values of the University and its education and research mission;
(c) To maintain academic standards in both education and research, to facilitate new approaches to education, research and innovation, and to extend opportunity and secure societal impact;
(d) To ensure the academic development of the University and secure its academic and financial sustainability, reporting to the Senate and Council as required;
(e) To formulate the University’s Strategic Plan for the approval of Senate and Council and to oversee the timely and effective implementation of the agreed plan and the achievement of key strategic objectives and performance targets;
(f) ToidentifyandmanagerisksfacingtheUniversity,advisingtheCouncilasnecessary;
(g) To advise the Council, and where appropriate Senate, on the management of the University’s resource allocation model, the annual General Revenue Budget Statement, investments (so far as possible to a rolling five-year horizon) and the allocation of resources to faculties, schools and services;
(h) To initiate constitutional, policy and organisational change for consultation when it is appropriate to do so;
(i) To discharge the executive functions prescribed in the University’s Scheme of Delegation, the financial procedures of the University and other relevant instruments;
(j) To advise the Vice-Chancellor across the full range of her responsibilities as the chief executive and principal academic officer of the University;
(k) Working as appropriate with regional, national and international partners, to promote academic excellence within an ethical framework.

2. To operate at all times with care and responsibility and a keen sense of accountability, in accordance with the Charter, Statutes and Ordinances of the University, policies agreed from time to time by the Senate and the Council, the University’s financial procedures and regulations, and the external regulatory requirements that may apply at any given time.

Membership
The Vice-Chancellor (Chair)
The Deputy Vice-Chancellors
The Chief Operating Officer
The University Secretary
The Chief Financial Officer
The Executive Deans of Faculty

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Other Committees

Organisational Change Group

Terms of Reference
1. The Chair will be a senior officer of the University nominated by the Vice-Chancellor.

2. The group will consist of the Chair and:
2.1. Up to six nominees from the three recognised campus trades unions, at least one and normally two from each trade union.
2.2. Up to six nominees from the management side, to include representatives from HR and relevant senior leaders.
2.3. Where appropriate, trade union regional officers may attend for items of significance.

3. The remit of the OCG will be as follows:

3.1. To provide opportunities for communication and/or meaningful consultation as appropriate and as required with the trades unions on:

3.1.1. Proposed organisational restructurings, including the rationale for change.
3.1.2. Proposed change implementation plans including engagement and governance arrangements.
3.1.3. Proportionate and, where required, ongoing impact assessments of organisational changes.
3.1.4. Progress reports on organisational restructurings, in order to ensure effective coordination and mitigation of any issues or risks (including redundancy avoidance).
3.1.5. Proposals for dismissals by reason of redundancy as a result of organisational restructuring/s.
3.1.6 Proposed changes to the policy guidance.

3.2 To share relevant data and information as necessary in support of the activity listed in 3.1.

3.3 To promote effective change management practice including enhancements to management and HR guidance.

3.4 To carry out the functions described in the "Security of Employment of Staff on Fixed Funding" document until such a time as the relevant work packages within the Employment Terms and Contracts Review Project are completed.  Thereafter it is not expected that the OCG will be normally or routinely concerned with the expiry of fixed term contracts, but there may be exceptional occasions where this is invoked.

3.5 It is not expected that the OCG will be normally or routinely concerned with matters of limited change.

Note 1: OCG meetings will be minuted and minutes circulated to attendees following the meeting by the Employee Relations Team within 10 working days, or with 5 working days’ notice of the next meeting, except in urgent cases by agreement.

Membership

The Chair: A senior officer of the University nominated by the Vice-Chancellor.

Up to six nominees, normally two from each of the three recognised campus trades unions. On occasions when regional officers are in attendance, this will be in addition to the six.

When determining membership from the management side, priority will be given to the relevant senior leaders with the decision making authority for the specific organisational area.

Up to six nominees from the management side likely to include:
Representatives from HR senior leadership
Relevant Heads of HR
Relevant senior leaders

The meeting will be supported by the Employee Relations Team. An administrator for the trades unions may attend by agreement.

Attendance of individuals from either side for the purposes of shadowing and training will be by agreement in advance of the meeting.

 

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Committee on Professorial and Higher Academic-Related Staff Salaries

Terms of Reference
1. To determine annually the individual salaries of professors and higher academic-related staff, other than for those staff who have their salaries determined by the Remuneration Committee, and to award discretionary increases as appropriate.

2. To consider and decide upon recommendations from Departmental Promotions Committees for the award of discretionary increments to Senior Lecturers and Equivalent staff.

3. To monitor all honoraria payments and to approve honoraria payments of £3,500 and above.

Membership
Vice-Chancellor (ex officio)
The Deputy Vice-Chancellors (ex officio)

In attendance:
Secretary
Director of Human Resources
Recruitment and Administrative Co-ordinator

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Last updated: 1.4.2021 (CLLC)