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Staff FAQs

Access/Logging on

All University of Leeds staff and students with a University username and password can access Minerva. A University username is required as staff/students must have signed up to the University's IT terms of use conditions.
Go to https://minerva.leeds.ac.uk and log on with your University username and password.
If you are teaching/assisting with a module then you must be enrolled on to the module via Banner. See the Enrolment FAQs for further information. If you just want to view a module you will most likely need to ask one of the teaching staff to manually enrol you. They can only give you the same access as students though.

You will find links to your modules on the Teach tab of Minerva.
Go to Minerva and go to the Teach tab. Ten of your enrolments are shown by default. You can change the list to show more enrolments or you can scroll through the list. Alternatively type a word from the module name into the Search box to filter the list. Further information is available in the guide.
Look at the Teach tab on Minerva. Change the drop down menu from This Year to Everything or Last Two Years as required.
This means that your module is unavailable to students at the moment. However, staff can still enter the module and start adding materials/tools. When you are happy for students to see the module, you should make the module available. Please see the Making Your Module Available Guide.
Yes, as long as your computer meets the required specification.
If you want anyone to be able to access a document in Minerva from a website, you must change permissions on the document in Minerva's Content Collection to allow public access. You should then link to the Permanent URL of the document (find this by clicking Edit Settings for the relevant item whilst in the Content Collection).

Enrolments

Students studying a module officially/staff teaching should all be enrolled automatically through Banner (a University administration system). The enrolment appears one day after it is added to Banner. If staff/students are not enrolled correctly, please contact the Student Education Service representative in your School, if you don't have one contact your Banner super user or Minerva Faculty Support contact who should know who can check Banner. If Banner is correct, contact the IT Service Desk.

If a student is not doing a module for credit and therefore cannot be enrolled via Banner, they can be manually enrolled.
With the Builder role you can still edit your module but you won't see student submissions. If this is a problem, please contact the Student Education Service representative in your School, if you don't have one contact your Banner super user or Minerva Faculty Support contact and ask them to add ACAD to your assignment type on the Banner form SIAASGN. Then by the next day you will have the Instructor role which means you have full rights.
These are determined on the form SIAASGN, in the Assignment Type Code. Some Faculties have their own codes. The common University wide codes are:
  • ACAD = Instructor
  • MMAN = Instructor
  • ADMN = Module Builder
  • TASS = Teaching Assistant
If you need help please contact the Student Education Service representative in your School, if you don't have one contact your Banner super user, Minerva Faculty Support contact or the IT Service Desk.

The roles guide describes this in more detail.
Most likely they have been manually enrolled onto Minerva by someone in the Department (you can only manually enrol people as students). Ensure Banner is correct, then contact your Minerva Faculty Support contact or the IT Service Desk requesting help with a staff enrolment which cannot be changed via Banner.
PhD students should get a staff University username which is associated to their payroll number. Then they can be enrolled via Banner. We recommend the Teaching Assistant module role for PhD Students. This allows them to edit the module/access the Grade Centre.
It is likely that they are already enrolled on the module. Check who is already enrolled (see the next FAQ). If they are not there, check you have the correct details for the student.
Navigate to your module on Minerva. Go to the Control Panel (under the menu) and then click on Users and Groups and then Users. You can search by username to see if someone is enrolled, or search with Username with Not blank selected to see all enrolments. Please note that only staff with Minerva module roles of Instructor and Teaching Assistant can see other staff enrolments fully.
It is possible to allow guest access to content items in your module. This will allow University of Leeds staff and students to see content areas in your module, even if they are not enrolled on the module. See the guide for step by step help. Note Guest access does not apply to any interactive content (wikis, blogs, discussion boards, groups etc).
This means the student is blocked from the module. They will have a history on Banner (e.g. changed programme/changed to resit without teaching). Please contact the IT Service Desk and say that the student is studying the module unofficially but you cannot enrol them manually in Minerva.
If staff just need view only access (as a student would have), it is possible to enrol them manually in the same way as can be done for modules. If staff need edit rights, contact your Minerva Faculty Support contact or the IT Service Desk requesting a manual staff enrolment for an organisation. Please don't enrol staff manually if they require edit rights.
Students should be enrolled automatically onto Faculty, School and Programme organisations. Leaders and organisation builders can also enrol students manually. If you have large numbers (above 20) contact your Minerva Faculty Support contact or the IT Service Desk requesting a batch enrolment for an organisation. We will need the University usernames e.g. libtxp for all you need enrolled.

General

The library provides information about copyright at https://library.leeds.ac.uk/copyright. There is also a guide on Copyright and Minerva which gives more detailed information by media type e.g. video, document etc.
Students can access the previous years' modules assuming the module leaders have left the modules available. They can access them via the Learn tab on Minerva. Students will need to change the drop down menu from This Year to Everything or Last Two Years as required.

Technical

Minerva supports the latest release versions of all major browsers: Chrome 36+, Edge 20+, Firefox 31+, Internet Explorer 11+ (Windows Only), Safari 9+ (Mac Only).