Teacher and advisor communications privacy notice

Find out what data we collect, why we collect it and how long we keep it for, for our communications with teachers, advisors and education professionals. 

To organise events and activities: 

We ask for your name and contact details, role, school and any access or dietary needs you have.  This is so that we can organise activities to support you or your students to take part. We collect this information on forms and will add your contact details to our contact database (unless you have previously opted out) so that we can keep you informed of other useful opportunities for you or your students, all other information will be deleted following the event. If you no longer wish to receive any communications from us you can update your preferences at any time.

Please note we will keep a record of your school and which activities you participated in to evaluate the impact of our programme for up to three years, but you will not be identified in this record. 

To build relationships with schools and to send you information about our events and activities:

The University has a public duty to work closely with schools and colleges to improve access and participation to higher education and raise the attainment of young people. We will collect contact information from school websites or by calling the school for contact details. We may find your details online, they may be passed to us by a colleague or by a student on an application form or you may have provided your details on a sign up form to one of our activities. We may contact you by phone or email to discuss how the University of Leeds can work with your school and to provide information on opportunities we feel will be of value to you and your students. We will keep your details indefinitely however if you no longer wish to hear from us you can let us know at any time if you email the Educational Engagement team at educationoutreach@leeds.ac.uk and we will flag your record as ‘do not contact’.

To send you our outreach newsletters: 

If you sign up to receive our newsletters we will use your name, contact details, school, role and areas of interest to send you relevant opportunities that support you and/or your students’ education and development. We only do this with your permission when you complete our mailing list sign up form; we keep your information indefinitely, but you can update your preferences or unsubscribe at any time. 

Improving what we offer: 

We may invite you to take part in evaluation surveys or focus groups to help us to improve the service that we offer to schools and colleges. To do this we will ask you for your name and contact details, your role and school, your areas of interest and your opinions on a range of things such as education and opportunities for young people. 

Please note: if your email address bounces and we believe it is no longer active your records will be deleted from our system.